alabama professional education personnel evaluation program field test of superintendent system july...

AlabamaProfessionalEducationPersonnelEvaluationProgram

Field Test of Superintendent

System

July 2000

Superintendent Evaluation System

• Purpose of Evaluation is for Improvement

Alabama Department of Education Superintendent Field Test Evaluation

• Criteria Superintendent system was developed from a Framework Framework contains Competencies, Tasks, and Knowledge/Skills

• Currently being field tested


• 13 Knowledge/Skill Areas

1. Communication 2. Collaboration 3. Assessment/Evaluation 4. Organization

6. Laws/Policies 7. Problem Solving 8. Innovation

10. School System Management11. Fiscal Management/Leadership

9. Technology Management

13. Leadership of Human Resources12. Professional Responsibilities

5. Planning



• Scoring 4-point rating scale with rationale statements (rubrics) Holistic scoring cross-cutting 13 knowledge/skill areas

• Evaluators Trained in conducting evaluations Must meet reliability standards

• Superintendents Evaluation content varies with years of experience in position Evaluation process is same for all



1. Evaluation Summary Report (shows scores and score rationales by knowledge/skill area) 2. Professional Development Plan (becomes a data source in next cycle)

• Instrumentation/Data Sources 1. Portfolio developed by superintendent

2. Surveys of various school system administrators and principals

3. Interviews (written or oral)

4. Board Questionnaire

• Summary Report Sources

• Optional Instrumentation 1. Self-Assessment Form (completed by superintendent, but not considered in evaluation scoring)



Superintendent Data: evidence of competence produced, assembled and submitted by the superintendent

Portfolio

Written interview Interpretation of survey responses

Line of Evidence: all data/information supporting the scoreawarded in a knowledge/skill area, whether produced by the superintendent or the evaluator

Evaluator Data: evidence of superintendent competence developed by the evaluator

Oral Interview Clarifying interview Board Questionnaire


• Steps in Evaluation Process

1. Orientation (LEA responsibility)

2. Self-assessment (superintendent)

3. Prepare portfolio (superintendent)

4. Distribute and analyze surveys (superintendent)

5. Board Questionnaire (board, evaluator)



• Steps in Evaluation Process (cont.)

7. Conduct interviews (evaluator/superintendent)

8. Prepare Evaluation Summary Report (evaluator)

9. Summary conference and PDP (evaluator/ superintendent)


6. Review portfolio (evaluator)


Self-Assessment

Generates data for all areas of knowledge and skills

Optionally used by the superintendent and shared with evaluator only if superintendent agrees

Used by superintendent to:

1) Identify areas that need improvement

2) Compare the superintendent’s perceptions ofperformance with the results of theevaluation

3) Determine areas for professional growthactivities to be included in aprofessional development plan.



Two types of interviews:

A Structured Interview with 6 questions commonly asked of superintendents (oral or written response format)

A Clarifying Interview with probing questions focused onclarifying or bringing understanding to the portfolio and/orwritten interview (questions differ from superintendent to superintendent)

Conducted after the evaluator analyzes superintendent’s portfolio

Modified scripting is used to record responses

InterviewsSuperintendent Evaluation System

Responses can be banked for one year


Oral Option: A discussion between the superintendent and the evaluator (or his/her designee) about particular areas of the superintendent’s knowledge, skills, and performance.

Structured InterviewsSuperintendent Evaluation System

Generates data for seven areas of knowledge/skills: Communication (oral) Collaboration processes and skills Assessment/measurement/evaluation Organizing for results Planning Problem solving Technology management


Each of the structured interview question sets is intended to cover one knowledge and skill area (although responses may cut across more than one area). Communication skills are consideredas part of the oral presentation.

The structured interview itself is not scored, but responses are added to other evidence provided through other sources.

Structured Interviews (cont.)Superintendent Evaluation System

Written Option: Superintendent’s written responses to interview questions (will have clarifying discussion).


Conducted after the structured interview is completed with a focus on the written interview and, optionally, the superintendent’s portfolio

No set number of questions, but key questions specific to the written interview and portfolio (optional) are developed by the evaluator to bring clarity and understanding of their contents

Responses are added to other evidence provided through other sources

The Clarifying InterviewSuperintendent Evaluation System


Generates data for all areas of knowledge and skills

Questionnaire returned to state pool evaluator of superintendent

Used in superintendent system as a replacement for Supervisor’sReview Form

Questions relate to areas with which board members should beknowledgeable, although a “don’t know” response is allowable

Alabama Department of Education Administrator Evaluation

The Board QuestionnaireAdministrator Evaluation Systems

Superintendent is responsible for providing some evidence of his/her knowledge and skills

The totality of the evidential material (lines of evidence for all

knowledge/skill areas) will constitute superintendent’s evaluation portfolio

The Superintendent PortfolioSuperintendent Evaluation System

Generates data for 12 areas of knowledge and skills:

Communication Collaboration Assessment/Evaluation Organizing for Results Planning Laws and Policies Problem Solving Innovation Technology Management School System Management

Fiscal Leadership Human Resources Leadership


There is no one specific form of packaging required for the portfolio, but there are organizational requirements

Each entry (piece of evidence) is accompanied by a Portfolio Entry Form


Total portfolio requires approximately 28 pieces of evidence

One piece of evidence might serve 2-3 purposes (e.g., ProgramImprovement Plan)

With multiple purposes, a portfolio may have 10-12 entries (pieces of evidence)

Alabama Department of Education

The Superintendent Portfolio

Superintendent Field Test Evaluation

Explicit guidelines for developing a line of evidence in each area are provided in the evaluation manual

"Extra" entries will not be considered by the evaluator

Evaluated on the quality of materials rather than the quantity of materials in the portfolio



The Superintendent Portfolio


Respondents are to remain anonymous and represent a cross-section within the group

Generates data for 12 areas of knowledge and skills: Communication Collaboration Assessment/Evaluation Organizing for Results Laws and Policies Problem Solving Innovation School System Management Fiscal Leadership Technology Management Professional Responsibilities Human Resources Leadership

SurveysSuperintendent Evaluation System

Two groups of respondents:

Central Office Administrators Principals


Analyses and reporting are responsibilities of superintendent: Information/report will be used with other evidence from other sources

Procedures and methodologies used by the superintendent will in itself be used as part of evidence for assessing the knowledge/skill area of assessment/evaluation

Analyses and reporting:

Number of respondents by subgroup surveyed

Any problems with data Conclusions by knowledge/skill area

Patterns and interpretation

Surveys (cont.)Superintendent Evaluation System


Numbers for administration:

20 or all, if fewer in school system

Both system administrators and principals must be in respondent group


Scores are not generated by instrument

There will be a total of 13 scores, one for each knowledge/skill area

At end of process, evaluator(s) will: 1. Organize evidence by knowledge/skill area

2. Read through all evidence for a knowledge/skill area

3. Award a score (1, 2, 3, 4) based on the patterns in the evidence in relation to the score level rationales for that particular knowledge/skill area

4. Place score with comments/justification on the Evaluation Summary Report

5. Use the scores and evidence for determining what should be addressed in the Professional Development Plan

ScoringSuperintendent Evaluation System


Used to present the scores developed from the lines of evidence for each of the 13 knowledge and skill areas

To complete the Evaluation Summary Report, the evaluator:

1. Completes demographic information requested

2. Records the scores developed from the lines of evidence for each knowledge and skill area

3. Writes any comments, explanations, or justifications in the space provided that support the score for the specific area

4. Identifies three areas for focus in planning professional development for the coming year(s)

Evaluation Summary ReportSuperintendent Evaluation System


Activities focus on areas of improvement as identified in the Evaluation Summary Report

Activities focus on the improvement of student achievementand school improvement

Used to generate portfolio entry for Human Resources Leadership after first year of evaluation

Professional

Development

Plan

Professional Development PlanSuperintendent Evaluation System


QUESTIONS ?

Administrator Evaluation Systems


Instrument Superintendent Central Office Principal Asst. Principal

Self Assessment

Portfolio

Surveys

Interviews

Supr. Review

Board Quest

Observation

Eval. Summary

Prof. Devel. X X X X

X X X X

X X X X

X X X X

X X X X

X

X X X

X X X X

X

Administrator Evaluation Systems


Instrument Superintendent Central Office Principal Asst. Principal

Self Assessment

Portfolio

Surveys

Interviews

Supr. Review

Board Quest

Observation

Eval. Summary

Prof. Devel.

12 know/skills 12 know/skills 11 know/skills 12 know/skills

All know/skills All know/skills All know/skills All know/skills

Cntrl Off/PrinCntrl Off/Prin/

Faculty

7 know/skills 7 know/skills 8 know/skills 7 know/skills

Faculty/ParentsStudents/Comm

Faculty/ParentsStudents

All know/skills

6 know/skills 4 know/skills 6 know/skills

5 know/skills

All know/skills All know/skills All know/skills All know/skills

2-3 know/skills 2-3 know/skills 2-3 know/skills 2-3 know/skills

Superintendent Portfolio

Knowledge Skill Area Evidence

Communication 3 pieces of written communication

Collaboration 3 artifacts (documents, tapes, etc.)

Assessment/Evaluation 1 personnel evaluation file 1 document/disk synthesizing and

presenting student achievementresults

1 document related to programevaluation

Organizing for Results 2 documents/artifacts representingmarketing knowledge/skills, customer focus and/or change efforts

1

Planning Strategic Plan or evidence of planning for school system improvement

1 other document/artifact

Laws/Policies 2 artifacts/documents

Problem Solving 2 artifacts/documents

Innovation 2 artifacts/documents

2



Technology Management 2 artifacts/documents

Leadership of Human Resources 2 artifacts/documents

3


Fiscal Management/Leadership 2 artifacts/documents


Program Operations/Management 2 artifacts/documents

alabama professional education personnel evaluation program field test of superintendent system july...

Documents

evaluation process1

position evaluation

board questionnaire

summary conference

framework framework

selfassessment form

superintendents oral

portfolio superintendent4