alamo regional mobility authority board of directors agenda meeting packet for february 24, 2016

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS DAVID STARR

VICE CHAIR SECRETARY/TREASURER

LOU MILLER RAMIRO CAVAZOS JOHN MONTFORD WALTER SERNA

DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Wednesday, February 24, 2016

Agenda Item 2: Approval of minutes from the Board of Directors Meeting on January 28, 2016.

Alamo RMA staff requests appropriate action regarding approval of the minutes from the January 28, 2016 Board of Directors Meeting.

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2

Fiscal Assessment Applicable: ☐Yes ☒ No Type: ☐ Revenue ☐ Expense Category: ☐ Project ☐ Indirect ☐ Other: _______________ Funding Source: N/A Dollar Amount Associated with Item: N/A Current Budget Amount : N/A

Coordinated by: Chris Trevino Verified by: Renee Green

Comments: There is no fiscal impact associated with the approval of this item.

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Alamo RMA Board of Directors Meeting Minutes for January 28, 2016 Page 1 of 6

BOARD MEETING Thursday, January 28, 2016 3:00 p.m.

San Antonio River Authority, Board Room 100 E. Guenther Street

San Antonio, Texas 78204

Minutes 1. Call meeting to order. Vice Chairman Gavino Ramos called the meeting to order at 3:15 p.m.

Members present: Gavino Ramos, Baltazar Serna, Ramiro Cavazos, and David Starr. Members absent: John Clamp, Lou Miller and John Montford.

2. Swearing in of Baltazar R. Serna, Jr. as a Director on the Alamo RMA Board of Directors.Mr. Serna was sworn in as Board of Director on the Alamo RMA. Mr. Serna was sworn inprior to the start of the meeting.

3. Approval of minutes from the Regular Board of Directors Meeting of December 17, 2015.D. Starr made motion to approve the minutes as presented to the Board of Directors. R.Cavazos seconded the motion. All voted in favor, except Mr. Serna who abstained.

4. Executive Director’s Report. David Smith presented.

A. Monthly Status Report on General Engineering Consultant (GEC) Work AuthorizationsFor the month of December no work was performed with Pape Dawson Munoz or HNTB.

B. Monthly Update on the Loop 1604 Environmental Assessment Work Authorization No. 5: Environmental Assessment (EA):

1. Coordinated a revised date for the Public Hearing2. Coordinated with TxDOT ENV regarding revised project limits along I-103. Continued to coordinate with TxDOT and the Federal Highway Administration

regarding the Interstate Access Justification Report4. Coordinated with TxDOT regarding the I-10 Managed Lane project5. Continued project management, coordination and administration tasks

C. Monthly Financials for November & December 2015 Monthly financial statements are attached for November & December 2015 including the

following:

1. Balance Sheets2. Statement of Revenues, Expenses, and Changes in Net Assets3. Schedule of Budgetary Compliance and Changes to Net Assets4. Project Costs (Capitalized and Non-Capitalized)

The report was accepted by the Board of Directors as presented.

5. Discussion and appropriate action regarding the approval of the 1st Quarterly InvestmentReports for FY 2016 in accordance with Section 2256.023 (a) of the Texas Public FundsInvestment Act. Seth McCabe presented

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Section 2256.023 (a) of the Texas Public Funds Investment Act (PFIA) requires that investment reports be filed with the governing body on a quarterly basis each fiscal year.

Interest earned on the bank balances was 35 basis points. Total investment income earned over the quarter was $23,619.89. The weighted average maturity for the investments was one day.

Question by G. Ramos: Do we have an expectation of what it will be at the end of the year? Response by S. McCabe: I think you will have over $100,000 in interest income at the end of this fiscal year.

Question by D. Starr: Is this a net number or gross number? Response by S. McCabe: Gross number Question by D. Starr: What do we net out of that? Response by S. McCabe: The transactions at this time are not incurring any fees, we are not writing that many checks. Response by D. Starr: Under normal conditions it will always be this way. Response by S. McCabe: Yes, as we continue to add funds it will go up.

R. Cavazos made the motion to approve 1st Quarterly Investment Reports for FY 2016 as presented to the Board of Directors. D. Starr seconded the motion. All voted in favor.

6. Discussion and appropriate action regarding approval of the Alamo RMA InvestmentPolicy for FY 2016 per Public Funds Investment Act guidelines. Seth McCabe presented

The investment policy is an annual requirement of the Texas Public Funds Investment Act(PFIA). The Board last approved a policy on October of 2014. This item brings an updatedInvestment Policy for the Boards consideration to satisfy the annual requirement of the TexasPFIA.

The Investment Policy recommended for approval was edited to reflect the following

The PFIA was amended in regards to the number of training hours required for individualsinvolved with investments. Prior to the amendment, ten training hours were required bothwhen one first assumes duties and once every two years thereafter. This required traininghas been lowered due to recent state legislation from ten hours to eight hours and is nowreflected in the Policy.

FHLB Letters of Credit has been added as a form of security for collateral of the AlamoRMA’s cash deposits.

The maximum dollar-weighted average maturity (WAM) of authorized mutual funds hasbeen changed from 90 days to 60 days. Although this is not yet a Texas PFIA change, theSEC has recently made this change and mutual funds are conforming to this change.

There are other minor edits to the wording of the Policy that are not material.

Question by D. Starr: All we need is one rating agency? Response by S. McCabe: Correct Question by D. Starr: Is that a policy with RMA or County? Response by S. McCabe: In general we comply with the Public Funds Investment Act within our policy. We do like to see two credit ratings when we are actually purchasing something but we feel that having at least the minimum requirements still maintains the flexibility for the RMA to go out and purchase investments.

D. Starr made the motion to approve the Alamo RMA Investment Policy for FY 2016 per Public Funds Investment Act guidelines as presented to the Board of Directors. R. Cavazos seconded the motion. All voted in favor.

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7. Discussion and appropriate action regarding the members of the Underwriting syndicatefor the proposed issuance of “Alamo Regional Mobility Authority Senior Lien VehicleRegistration Fee Revenue Bonds, Series 2016.” Seth McCabe presented

Methods of Sale & Underwriting Syndicate Recommendations

Vehicle Registration Fee Revenue Bonds, Series 2016

Competitive Sale

Underwriters submit competitive bids for purchase of the bonds. Bonds are awarded to the best bid (lowest total interest cost to the issuer). Pros Issuer is assured lowest possible interest cost. Competitive sales promote the appearance of an open and fair process to the

market. Cons Not generally suited for a first-time issuer. More desirable with general obligation

bonds or bonds secured by a stable, long-standing revenue source such as utilityrevenue.

Underwriters may build in a significant “risk premium” to compensate for uncertaintyin being able to sell bonds at given interest rate.

Issuer has minimum control in selecting underwriting syndicate and determiningallocation of the bonds.

Locked in to specific date and time when issuer can receive bids (market riskexposure).

Limited ability to re-arrange maturities and principal amounts.

Negotiated Sale

An underwriter(s) is selected to purchase the bonds. Underwriter(s) tailor the structure and terms of the issuance to both meet the needs of

the issuer and ensure sufficient interest from investors. Arrived at through the “presale”process.

Issuer must approve structure & terms before bonds are sold. Pros Greater flexibility in adjusting terms or structure of the deal as will as timing to react

to changing market conditions. Underwriter(s) have incentive to engage in pre-sale marketing for the issue. Issuer has greater control in selecting underwriter(s).

Cons Appearance of an “open and fair” process is not guaranteed. Issuer or financial advisor expends more time (human capital) monitoring market

developments up to time of sale.

Private Placement

Bonds are sold through direct negotiation with one or a select few private financialinstitutions.

Pros Private placements do not have to be SEC-registered. Therefore, there are fewer

discloure requirements than with public offerings. Do not require a bond rating from a credit rating agency.

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Cons All responsibility is on issuer or financial advisor to establish the terms of the deal

and ensure that they are advantageous. Private placement bonds have the lowest amount of transparency among the three

methods of sale.

Recommended Financing Method

Negotiated Sale

Greater flexibility in changing structure or terms on day of pricing as well as choosing time &place.

Generates more ideas and interest from Underwriter(s) on ways in which to structurefinancing.

Allows the issuer to select the Underwriting syndicate and “reward” those Underwriter(s)who actively sell bonds.

Can tailor to specific investors and their wants or needs, i.e. retail or institutional. Opportunity to achieve better overall True Interest Cost (TIC).

Underwriter Pool

RFQ for Underwriting Services was issued in November 2014. 20 Underwriting firms responded. Alamo RMA Board approved the selection of 12 financial underwriting firms in February

2015:

Bank of America Merrill Lynch JP Morgan Securities Cabrera Capital Markets Citigroup Global Markets First Southwest Company Frost Bank

Morgan Stanley & Co. Piper Jaffrey & Co. Ramirez & Co. RBC Capital Markets Siebert Brandford Shank & Co. Stifel, Nicolaus & Co.

Bexar County Experience

Historically chosen an Underwriting syndicate consisting of 4-5 financial underwriting firms. Rewards firms that bring structuring ideas to the County. Creates a broader sales base for the bonds – better interest rate. Allows for the ability to increase local/SWMBE participation.

Recommended Underwriting Syndicate

Citigroup Global Markets Bank of America Merrill Lynch Morgan Stanley & Co. Siebert Brandford Shank & Co.

Question by D. Starr: What size of transaction are you anticipating on this? Response by D. Smith: We are doing some analysis right now but some of the structuring ideas that have been brought forward have suggested that sensitivity be given to what we think the Fed is going to be doing over the next few years. We want to understand what the breakeven point is. We will be doing an in depth analysis/recommendation during your next meeting but at a minimum we are suggesting it will be 70 million, but it could be north of 100.

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Question by D. Starr: The sooner we issue the better off we are and the more debt that we issue with the lowest interest rate right now we are in a better bargaining position. Given that, have you made a recommendation as to senior manager on it? Response by S. McCabe: We aren’t recommending a senior at this time, any of these four firms we are recommending can be senior or co firm. Response by D. Smith: From a staff perspective, the first three have been presenting ideas that we think add value to the RMA’s transactions. Response by D. Starr: I interviewed two of these firms (Citigroup & Morgan Stanley) as to ideas and their outlook on that. Response by G. Ramos: Why don’t we make sure David Starr has time to meet with Bank of America before the next meeting so he could ask the same questions he asked the other groups. Question by B. Serna: I am concerned with trying to get this going. Is it possible to have this recommendation brought back with the co-managers that you would like to see and the amounts that you want to issue? Response by D. Smith: If you want to get the money out the door by the time we think TxDOT will need it then what we’d like to do is have you select the underwriting team, the method and the team, you don’t have to select who is the lead today and you don’t have to select the size of the issuance today but we do need to know who it is to start to work with. Response by S. McCabe: That’s really the intent of the next board meeting in February. We have a work session planned to where we would sit down with you and go over the documents and the possible rating agency presentation that we are looking to possibly roll out to present and that’s why we are trying to get these four on board today.

B. Serna made the motion to approve the staff recommended method as well as the Underwriting syndicate for the proposed issuance of “Alamo Regional Mobility Authority Senior Lien Vehicle Registration Fee Revenue Bonds, Series 2016” as presented to the Board of Directors. R. Cavazos seconded the motion. All voted in favor.

8. Discussion and appropriate action regarding the February 2016 Board Meeting date.Renee Green presented

Normally we meet the fourth Thursday of the month, but David Starr has asked to moved the work session up to Wednesday due to him being in China that day. The February meeting will be a work session at 11:30 a.m. on Wednesday February 24th and lunch will be provided. This room is not available so the location will have to change to the 10th floor of the Paul Elizondo Tower which is where the Commissioner’s offices are.

Question by B. Serna: Is there a reason why we don’t meet at the County? Response by R. Green: We initially had them at the County, the parking was not free for the audience, this location at San Antonio River Authority is more accessible.

R. Cavazos made the motion to approve changing the regular scheduled Board Meeting for February 2016 from Thursday February 25th to Wednesday February 24th . D. Starr seconded the motion. All voted in favor.

9. Citizens’ Communications. (Citizens must sign the register to speak)Vice Chairman Ramos acknowledged individuals who signed up to speak. Jack M. Fingersigned up to speak on agenda #9.

10. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code.Alamo RMA Board of Directors did not meet in Executive Session and no action was taken.

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11. Adjournment.There being no further action for the Board, Vice Chairman Ramos adjourned the meeting at3:55 p.m.

APPROVED:

________________________________________ _ JOHN CLAMP, CHAIRMAN DATE ADOPTED: February 24, 2016

I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on January 28, 2016.

ATTEST: _________________________ _ DAVID STARR, TREASURER/SECRETARY

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 3: Executive Director’s Report.

The Executive Director’s Report for this month will cover the following topics:

A. Monthly Status Report on GEC Work Authorizations

B. Monthly Update on the Loop 1604 Environmental Assessment

C. Monthly Financials for January 2016

This information is included in your packets for your review. There is no action required of the Board on this item.

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Comments: There is no fiscal impact associated with this item.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Executive Director’s Report

A. Monthly Status Report on General Engineering Consultant (GEC) Work Authorizations

For the month of January, no work was performed with Pape Dawson Munoz.

For the month January, work was performed on Work Authorization (WA) Number 2 with HNTB.

Work Authorization No. 2: Public Involvement Support:

1. Provided support for revision of the US 281 web page to reflect the non-tolledHOV configuration.

B. Monthly Update on the Loop 1604 Environmental Assessment

Work Authorization No. 5: Environmental Assessment (EA):

1. Continued to update reports in coordination with TxDOT Environmental Division2. Continued to coordinate with TxDOT regarding the Interstate Access Justification

Report3. Coordinated with TxDOT and the MPO regarding the I-10 Managed Lane project4. Continued project management, coordination and administration tasks

C. Monthly Financials for January 2016

Monthly financial statements are attached for January 2016 including the following:

1. Balance Sheets2. Statement of Revenues, Expenses, and Changes in Net Assets3. Schedule of Budgetary Compliance and Changes to Net Assets4. Project Costs (Capitalized and Non-Capitalized)

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LOOP 1604 ENVIRONMENTAL ASSESSMENT - BAKER TEAM 1

Loop 1604 Environmental Assessment: SH 16 to Interstate Highway 35

Project Authorization No. 5 Progress Report No. 22

Progress for period: January 1, 2016 through January 31, 2016

ACTIVITIES COMPLETED IN THIS PERIOD:

Task 1.0 – Project Management, Coordination, and Administration

Continued PA #5 activities. Performed project management functions including: identifying andassigning resources to perform the work, communicating roles and responsibilities, supervising the performance of the work, and communication/meetings with RMA/TxDOT personnel on the direction and progress of the work.

Held bi-weekly internal Team calls to discuss project progress/issues.

Coordinated bi-weekly project call with TxDOT and RMA.

Continued Project Record filing.

Task 2.0 – Public Awareness, Involvement, and Education

Coordinated with facility regarding new tentative hearing date of June 16, 2016.

Task 3.0 – Draft Environmental Document

Continued to update reports in coordination with TxDOT ENV.

Task 5.0 – Engineering

Traffic Continued coordination with TxDOT on the IAJR. Conducted data source evaluation and collected available count and speed data. Coordinated with team regarding I-10 HOV/Managed Lane issues. Coordinated with MPO on modeling of HOV volume projections. Developed base figure for use in IAJR results section Coordinated with MPO regarding potential I-10 HOV usage Utilized the travel demand model to extract regional HOV data Began search for additional data to use in I-10 HOV usage estimate Provided outline of Methods and Assumptions Report Began to process INRIX speed data

Geometric Schematic Provided data files to TxDOT and consultants for two separate requests Provided expected construction activities on I-10 for Environmental document update Started work on cross sections based on preliminary review (over 1,300 cross sections)

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Alamo Regional Mobility Authority

San Antonio, Texas

Statement of Revenues, Expenses, and Changes in Net Assets

as of January 31, 2016

Operating Revenues

Refund prior year expense ‐$Total operating revenues ‐

Operating Expenses

Payroll and payroll related expenses 103,617

Travel and conferences 350Professional services 25,000

Legal Services 665Memberships & Accreditations 4,150

Copier Rental & Expense 857RMA events 69 Liability insurance 1,136

Telephone and Internet Service 54

Total operating expenses 135,898

Operating gain/(loss) (135,898)

Nonoperating Revenues (Expenses)

Vehicle registration revenues 5,145,340

State grant revenue 10,533

Interest income 33,761

Total nonoperating revenues (expenses) 5,189,634

Increase in net assets before capital contributions 5,053,736

Capital contributions 1,446

Change in net assets 5,055,182

Net assets at beginning of year 31,541,323

Net assets at end of January 2016 36,596,505$

*decimals not shown on above amountssource: gl 291 ran 2/9/16 for January 2016

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ALAMO REGIONAL MOBILITY AUTHORITY

Schedule of Budgetary Compliance and Change to Net Assetsas of January 31, 2016

(unaudited)

Original Budget

January Actuals

January Budget Variance YTD Actual YTD Budget YTD Variance

Operating RevenueRefunds -$ - -$ -$ -$ -$ -$

Total Operating Revenue - - - - - - -

Operating ExpenseSalary Regular 234,168 20,012 19,514 (498) 79,102 78,056 (1,046) Social Security 13,488 1,017 1,124 107 4,090 4,496 406 Medicare 3,804 297 317 20 1,104 1,268 164 Life Insurance 467 39 39 - 155 156 1 Health Insurance 24,413 2,035 2,034 (1) 8,138 8,136 (2) Unemployment Insurance 584 35 49 14 142 196 54 Workers Compensation 800 109 67 (42) 460 268 (192) Retirement 30,861 2,637 2,572 (65) 10,426 10,288 (138)

Subtotal 308,585 26,181 25,716 (465) 103,617 102,864 (753)

Discretionary -Training/Cert/Dev-Regist 6,000 350 500 150 350 2,000 1,650 Discretionary - Mileage & Parking 1,000 - 83 83 - 332 332 Discretionary - Transportation 1,000 - 83 83 - 332 332

Subtotal 8,000 350 666 316 350 2,664 2,314

Auditing Services 35,000 25,000 35,000 10,000 25,000 35,000 10,000 Professional Services 50,000 - 4,167 4,167 - 16,668 16,668 Contracted Services 2,000 - 167 167 - 668 668 Banking Fees 5,000 - 417 417 - 1,668 1,668 Legal Services 35,500 - 2,958 2,958 665 11,832 11,167 Printing and Binding 2,000 - 167 167 - 668 668 Membership Fees 4,500 - 375 375 4,150 1,500 (2,650) Accreditation & Certification 250 - 21 21 - 84 84 Marketing and Advertisement 1,000 - 83 83 - 332 332 Copier Rental & Expense 2,570 857 214 (643) 857 856 (1) RMA Events 500 23 42 19 69 168 99 Indemnification Expense 500 - 42 42 - 168 168 Administrative Service Fee 500 - 42 42 - 168 168 Liability Insurance 3,000 - 250 250 1,136 1,000 (136) Telephone and Internet Service 1,500 - 125 125 54 500 446 Repairs and Maintenance - Computer Software 1,500 - 125 125 - 500 500

Subtotal 145,320 25,880 44,195 18,315 31,931 71,780 39,849

Office Supplies 2,000 - 167 167 - 668 668 Postage 500 - 42 42 - 168 168 Minor Equipment & Machinery 2,500 - 208 208 - 832 832

Subtotal 5,000 - 417 417 - 1,668 1,668

Total Operating Expense 466,905 52,411 70,994 18,583 135,898 178,976 43,078

Nonoperating Revenues (Expenses)Vehicle registration revenues 15,300,000 1,154,570 1,275,000 (120,430) 5,145,340 5,100,000 45,340 State grant revenue - 1,455 - 1,455 10,533 - 10,533 Capital Contributions - - - - 1,446 - 1,446 Interest income - 8,723 - 8,723 33,760 - 33,760

Total nonoperating revenues 15,300,000$ 1,164,748 1,275,000$ (110,252)$ 5,191,079$ 5,100,000$ 91,079$

Increase in net assets 1,112,337

Net assets at beginning of month 35,484,168

Net assets at end of January 2016 36,596,505$

*decimals not shown on above amounts - source: gl 291 ran 2/9/16 for January 2016

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Alamo Regional M

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As of January 31, 2016

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 4: Discussion regarding the new electronic filing requirement for submitting a Personal Financial Statement to the Texas Ethics Commission.

Every year board members and executive heads of state agencies are required to file personal financial statements with the Texas Ethics Commission. A new state law requires that personal financial statements be filed electronically. Please see the attached memorandum from Locke Lord with additional information.

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MEMORANDUM

TO: David L. Smith

FROM: Brian O’Reilly

DATE: February 17, 2016

SUBJECT: Personal Financial Statements

As you are aware, directors of regional mobility authorities are required to file annualpersonal financial statements with the Texas Ethics Commission. Below is a summary of someimportant details regarding this requirement for you to share with your Board of Directors asappropriate. Please note that due to a change in the law, personal financial statements mustnow be filed electronically through the Texas Ethics Commission’s online filing system. Weare available to assist with any questions that you or any of your Board members may haveconcerning the requirement or filing procedures.

• Personal financial statements must be filed with the Texas Ethics Commission by 5:00p.m. on April 30 of each year (or the next business day if April 30 falls on a weekend orholiday). Therefore, 2016 Personal Financial Statements (covering the calendar yearending December 31, 2015) must be filed no later than 5:00 p.m. on Monday, May 2,2016. Board members may request a 60-day extension of the filing deadline, providedthat the request is made in advance of the regular deadline.

• The personal financial statement filing requirement applies to all Board members whoserve any portion of the time between January 1, 2016 and April 30, 2016. Note that aBoard member who resigns or whose term expires continues to serve until his or hersuccessor has been duly appointed and qualified for office. The filing requirementtherefore applies unless (1) a director’s term expired or he resigned; and (2) he ceased toparticipate in Alamo RMA functions before January 1, 2016.

• Under a new law effective September 1, 2015, a personal financial statement filedwith the Texas Ethics Commission must now be filed electronically. To file apersonal financial statement electronically, a Board member must log into the TexasEthics Commission’s online filing system at:https://www.ethics.state.tx.us/whatsnew/elf_info_pfs.htm. The Ethics Commission hasprovided a video with instructions for logging into the system at:https://www.ethics.state.tx.us/filinginfo/videos/PFS/FirstLogin/PFSLogin.html.

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https://www.ethics.state.tx.us/whatsnew/elf_info_pfs.htm

https://www.ethics.state.tx.us/filinginfo/videos/PFS/FirstLogin/PFSLogin.html

• Please note that a Board member must complete “Form SECURITY” (a copy of which isattached) and mail, fax, or hand deliver it as listed on the form to the Ethics Commissionin order to receive an email that allows them to set up a password to log into the onlinefiling system. We recommend that directors submit the Form SECURITY and log intothe online filing system well in advance of the filing deadline to ensure that they do notrun into any issues with filing their personal financial statements in a timely manner.

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Revised 9/14/2015 Forms provided by Texas Ethics Commission www.ethics.state.tx.us

Mr Mrs Ms

Please print or type everything other than your signature. See the next page foradditional information.

FORM SECURITY

gfgdfgd

DO NOT use this form before logging on for the first time using your old password. OFFICE USE ONLY

NAME OF FILER

SUBMITTING PRIMARY

EMAIL ADDRESS

2

FILER ID #(Ethics Commission Filers)

1

AREA CODE PHONE NUMBER EXTENSION 5

( )

FILER CONTACT

TELEPHONE

(to be used if email

address is invalid)

OFFICE USE ONLY

Date Received

Date Processed

Date Imaged

FILING CATEGORY6

Date Hand-delivered or Date Postmarked

SECURITY(Texas Ethics Commission Filers Only)

COMMITTEE NAME

(if committee)

3

4 REASON FOR

FILING THIS FORM

(may check more than

one)

4A PRIMARY EMAIL

ADDRESS

I want the Texas Ethics Commission to reset my password.

I want to provide my primary email address for the Texas Ethics

Commission to send email password links and other notices.

Signature

I swear, or affirm, under penalty of perjury, that I am the person required by law under the

Texas Ethics Commission jurisdiction to file reports with the Texas Ethics Commission. This

document is my official submission of a primary email address for the purpose of receiving a

password link to be used to file electronic reports with the Texas Ethics Commission. This

document is my official request for the Texas Ethics Commission to reset my password for the

filing application.

8 FILER SIGNATURE

PTYCORP POLITICAL PARTY

CAMPAIGN FINANCE

FILER TYPE7

C/OH CANDIDATE/OFFICEHOLDER

JUDICIAL CANDIDATE/OFFICEHOLDERJC/OH

STATE/COUNTY CHAIRSC C/OH

MONTHLY GENERAL-PURPOSE

COMMITTEE

MPAC

GENERAL-PURPOSE COMMITTEEGPAC

JUDICIAL SPECIFIC-PURPOSE COMMITTEEJSPAC

STATE/COUNTY SPECIFIC-PURPOSE

COMMITTEE

SC SPAC

SPECIFIC-PURPOSE COMMITTEESPAC

FILING FOR SCHOOL BOND ELECTIONS ONLY. Attach a copy of your treasurer appointment stamped by

your school district.

SPAC

COUNTY EXECUTIVE COMMITTEECEC

MONTHLY COUNTY EXECUTIVE COMMITTEEMCEC

DIRECT CAMPAIGN EXPENDITURESDCE

ASIF SPAC AS IF-SPECIFIC-PURPOSE

COMMITTEE

LEGISLATIVE CAUCUSLEG

SPK SPEAKER

Campaign Finance Personal Financial StatementLobby(check only ONE box)

Submit ONE Form Security

per filing category.

Revised 9/14/2015 Forms provided by Texas Ethics Commission www.ethics.state.tx.us

SECURITY - FOR TEXAS ETHICS COMMISSION FILERS

When you first login to the new filing application, you will be directed to change your password and to answer three

security questions.

A password is required for you to file reports electronically with the Texas Ethics Commission. The Texas Ethics Commission

electronic filing application uses your unique Filer ID and applicable filer type and password to digitally encrypt

your electronic reports. All password links will be emailed to the filer’s primary email address on file with the Texas

Ethics Commission. If you forget your password, you can reset it by correctly answering the three security questions.

When to use this form: You do not need this form if you successfully logged on using your old password. If you are

required to file reports with the Texas Ethics Commission, you may use this form for any of the following purposes:

1. You are a new Texas Ethics Commission filer who has not been assigned a Filer ID by the Texas Ethics Commission.

2. You have not yet provided to the Texas Ethics Commission a valid primary email address.

3. You want the Texas Ethics Commission to reset your password.

4. You are locked out of your account due to an email issue.

Complete this form and return it by mail to the Texas Ethics Commission, P.O. Box 12070, Austin, TX 78711-2070, by

fax to 512-463-8808, or by hand-delivery to 201 E. 14th St., Sam Houston Building, 10th Floor, Austin, Texas 78701.

All fields are required unless otherwise noted.

1. Filer ID. Enter the Filer ID number assigned to you by the Texas Ethics Commission. If you have not yet been

assigned a Filer ID, leave this blank.

2. NAME OF FILER SUBMITTING PRIMARY EMAIL ADDRESS. The person submitting the primary email address must

be the candidate/officeholder, the campaign treasurer of a political committee, the chair of a political party, a

caucus chair, a person filing as if they were the campaign treasurer of a political committee, a speaker/

speaker candidate, a lobbyist, or a state officer required to file personal financial statements.

3. COMMITTEE NAME. Enter the committee name if this request is for a committee.

4. REASON FOR FILING THIS FORM. Check the appropriate box to indicate the reason you are filing this form (may

check more than one). If you want to provide a primary email address, enter it in box 4A.

5. FILER CONTACT TELEPHONE. Enter the telephone number of the filer submitting the primary email address. The

Texas Ethics Commission will use this telephone number to contact the filer in the event there is a transmission

error with the email address provided.

6. FILING CATEGORY. Check the appropriate filing category. Only check ONE box. If you have a Filer ID with

more than one filing category, submit a separate, unique Form Security for each filing category.

7. CAMPAIGN FINANCE FILER TYPE. If you checked "Campaign Finance" in box 6, check the filer type for which

you are submitting your primary email address.

8. FILER SIGNATURE. Sign after reading the statement.

INSTRUCTIONS FOR COMPLETING THIS FORMThe following numbers corresponden to the numbered boxes on the other side.

Submit ONE Form Security per filing category.

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Wednesday, February 24, 2016 Agenda Item 5: Presentation and discussion regarding the proposed issuance of Vehicle Registration Fee Revenue Bonds, Series 2016. The purpose of this item is to allow the Alamo RMA’s Financial Advisor (Estrada Hinojosa) and Bond Counsel (Bracewell & Giuliani) to present to the Board regarding the proposed issuance of Vehicle Registration Fee Revenue Bond, Series 2016. The presentation will include the following for discussion:

Information that will be provided to credit rating agencies in anticipation of the Series 2016 Bonds.

Proposed lien structure of the Vehicle Registration Fee Revenue Bonds.

Proposed Flow of Funds for the Vehicle Registration Fee Revenue Bonds.

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Coordinated by: John Bownds Verified by: Seth McCabe


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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Wednesday, February 24, 2016 Agenda Item 6: Discussion and appropriate action regarding the selection of Senior Manager(s) for the issuance of Vehicle Registration Fee Revenue Bonds, Series 2016. At the January 28, 2016 Board meeting, the Board members approved the members of the Underwriting Syndicate as follows:

Citigroup Global Markets Bank of America Merrill Lynch Morgan Stanley & Co. Siebert Brandford Shank & Co.

The purpose of this item is to allow the four members of the Underwriting Syndicate for the Vehicle Registration Fee Revenue Bonds, Series 2016, to provide presentations outlining their respective qualifications to serve as Senior Manager(s) for the issuance of the Bonds. The Board will then have the opportunity to discuss and/or take appropriate action regarding the selection of Senior Manager(s) for the issuance of the Bonds.

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Coordinated by: John Bownds Verified by: Seth McCabe


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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 7: Citizens’ Communications.

Citizens must sign the register to speak. Individuals may sign up to speak on any item on the agenda. Individuals interested in speaking must sign up to speak prior to the item being placed in consideration before the Board of Directors. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between the speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens’ Communications portion of the agenda, provided the individual has signed to speak prior to this period starting.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 8: Executive Session.

Pursuant to Chapter 551, Subchapter D, Texas Government Code

At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session for consultation concerning attorney-client matters (real estate, litigation, contracts, personnel, and security) under Chapter 551 of the Texas Government Code.

a. Subsection 551.071(1). Consultation with Attorney - Consultation with, and advice from legalcounsel concerning pending/contemplated litigation, including but not limited to AquiferGuardians in Urban Areas v. United States Federal Highway Administration et. al, settlementoffers and negotiations, and other legal issues.

b. Section 551.072. Deliberation Regarding Real Property - Discussion of real propertypurchase, exchange, lease, license, gift, donation, and/or negotiated settlement, includingproperty to be acquired for right-of-way.

c. Section 551.074. Personnel Matters - Deliberation concerning the appointment,employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.

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alamo regional mobility authority board of directors agenda meeting packet for february 24, 2016

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