alamo rma board of directors meeting agenda packet for october 16, 2014

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, October 16, 2014 Agenda Item 2: Approval of Minutes Approval of the minutes from the Board of Directors Meeting of September 18, 2014.

BOARD OF DIRECTORS JOHN CLAMP

CHAIR GAVINO RAMOS VICE CHAIR

REYNALDO L. DIAZ, JR. SECRETARY/TREASURER

TOMMY CALVERT, JR. RAMIRO CAVAZ0S

JOHN MONTFORD

DAVID STARR

DAVID SMITH EXECUTIVE DIRECTOR

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BOARD MEETING Thursday, September 18, 2014, 11:00 a.m. San Antonio River Authority, Board Room

100 E. Guenther Street San Antonio, Texas 78204

Minutes

1. Call meeting to order. Chairman Clamp called the meeting to order at 11:07 a.m. Members present: John Clamp, Gavino Ramos, Reynaldo Diaz, Tommy Calvert, Jr., Ramiro Cavazos, and David Starr. Members absent: John Montford

2. Approval of minutes from the Regular Board of Directors Meeting of August 21, 2014.

G. Ramos made motion to approve the minutes as presented to the Board of Directors. R. Cavazos seconded the motion. All voted in favor.

3. Discussion and appropriate action regarding approval of the FY2015 Operating

and Capital Budgets. David Smith presented In your packet you have the FY 2015 Operating and Capital budget. The highlights in the Operating budget are in the personnel category which has increased due to the two fulltime employees. Operations category decreased due to no building rental expenses. Supplies category decreased due to Bexar County staffing day to day operations of the Alamo RMA. The highlight in the Capital budget has decreased due to projects/studies being completed. Question by R. Cavazos: The Alamo RMA is paying for what positions? Response by R. Green: The Alamo RMA is paying for a two fulltime positions: Alamo RMA Engineer, Office Assistant and 7 staff augmentations positions: Director of Operations, Assistant Public Information Officer, Auditor, and Budget. Question by T. Calvert: The fulltime employees where will they be located? Response by R. Green: They will be located at Bexar County Public Works Department. Question by R. Cavazos: Are there any retro expenses? Response by D. Smith: None. Question by J. Clamp: Is the Alamo RMA reimbursing Bexar County back for the salaries being paid? Response by D. Smith: Yes.

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Question by G. Ramos: How did you establish the pay rate for the staff augmentation for the Bexar County employees? Response by D. Smith and R. Green: It is a percentage calculation. T. Calvert made the motion to approve the FY2015 Operating and Capital Budgets. R. Diaz seconded the motion. All voted in favor.

4. Report on the Alamo RMA Investment Policy. Seth McCabe presented In April 2014 the board was briefed on the Texas Public Funds Investment Act (PFIA) to include a brief overview of the Investment Policy. The Texas PFIA requires the adoption of an investment policy annually. The Alamo RMA’s current investment policy was last approved January 10, 2013.

• The current policy includes the following as required by the PFIA: o Emphasize safety of principal and liquidity and address investment

diversification, yield, and maturity. o Address authorized investments. o Include the requirement for settlement of all transactions on a delivery

vs. payment basis. o Standard of Care: Prudent person rule – how one would invest his own

money. o Quarterly Investment Reporting. o Maximum allowable stated maturity and the current WAM for short and

long term nature of the fund requirements: Short-term funds is 30 to 180 days Intermediate-term funds: 180 to 360 days Long-term funds: 2 to 3 years

o Maximum maturity of individual investments may not exceed 5 years without Investment Officer approval

o County has an overall WAM not to exceed 365 days o Designation of an Investment Officer and currently the policy

designates a CFO and Comptroller. • The current Alamo RMA Investments

o The funds are in a “swept” into an investment sweep account (Invesco Government Sweep Trust Account)

o Earning approximately 0.01% (1 basis point) o As of August 31st 2014

Primary Invesco (Sweep) Account $13,592,764 Invesco Interest earned for August $1,039

o Funds are secured with collateral at a market value equal to or exceeding 102% of daily ledger balance (110% if CMO’s used)

o Other options for Investments: In short term, utilize existing relationship with Frost Brokerage

services to purchase services to purchase individual investments as an alternative to mutual funds.

Investment Advisors: • Leverage Bexar County’s relationship with First

Southwest for Investment Advisory Services to purchase investments

• Issue RFP for investment Advisory Services

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Issue a RFQ to develop a Pool of Brokers/Dealers • Alamo RMA deals directly with financial institutions

selling investments without the resource of an Investment Advisor

• Requires additional staff time to obtain market prices Next steps:

• Adopt an Investment Policy for Calendar Year 2014 • Appoint an Investment Officer by October 2014 • Direction on managing the investments of the Alamo

RMA Question by T. Calvert: The $13 million left over, what were the projects from? I propose for the board to be more dynamic in the investment of projects by doing a market analysis for example a parking garage in downtown or at the airport. Response by S. McCabe: The $13 million is from some grant projects and there is about $4 million left over that is currently being expensed and $9 million vehicle registration fee being collected. Question by D. Starr: The $13 million, is there a timeline to use the money as far as investment and how to leverage the $9 million vehicle registration to invest it to do more projects? Need to look at a cash flow. Response by D. Smith: The decision will be up to the board on what to do with the vehicle registration fee. Response by R. Green: In the budget allocation for capital projects. You will see the work authorizations remaining with the loan and grant money and it is currently being expensed thru FY15. Question by J. Clamp: Is there coordination with the Financial Advisors broker/dealers.? Response by D. Smith: No It is a completely separate. There was no action taken by the Board of Directors.

5. Discussion and update on Public Outreach for the US 281 Improvement Project. Trish DeBerry presented The US 281 Improvement Public Outreach Paid Media to date from July 21 – September 14 has reached 32.5 million total adult (age 25 – 54) impressions. Below is a breakdown of the 32.5 million: Radio: 5.1 million TPR, KTSA, WOAI – traffic sponsorships and :30 spots and KAJA, KCYY, KQXT

Print: 1.33 million (10 ads): Express News (2 Sunday) Stone Oak Weekly (2 Wednesday) LOCAL (2 monthly) Empresarios Magazine (1 Spanish) 14 newsletters (2 monthly) Welcome Home (1 monthly)

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Digital: 200k MySA.com – Banner ads – click-through rate of 0.08% well exceeds national

average of 0.01% StoneOakInfo.com – Banner ad

Digital Billboard: 25.8 million 4 locations: US 281 and Loop 1604

Paid Media – What’s Next for September 15 thru November 2 for a total reach of 19.6 million total adult (age 25 – 54) impressions. Below is a breakdown of the 19.6 million: Radio: 6 weeks remaining TPR, KTSA, WOAI, KAJA, KCYY, KQXT

Print: 5 ads remaining Express News (1 Sunday) Stone Oak Weekly (2 Wednesday) LOCAL (1 monthly) Welcome Home (1 monthly)

Digital: 7 weeks remaining MySA.com StoneOakInfo.com

Digital Billboard: 7 weeks remaining 4 locations: US 281 and Loop 1604

Facebook Promotions: October – December

Grassroots Outreach: Contacted 40 neighborhood associations Area churches, civic organizations Working with NEISD to reach students, faculty, parents and Board Met with Association management companies (Spectrum, etc.) San Antonio Board of Realtors, San Antonio Apartment Association, AGC, SA

Restaurant Association Presentation to District 9 Neighborhood Alliance on September 24 Planning a 281 North Business Community Open House in October.

Comment by R. Cavazos: The response and feedback to the public outreach is very positive Comment by J. Clamp: I have received great response and feedback for the public outreach. Overall, The DeBerry Group is has done a great job and the Board may want to consider extending the public outreach efforts in the future. Comment/Question by T. Calvert: Great job and The DeBerry Group may want to engage with LOCAL to add the public outreach efforts in the editorial in working with the County’s Public Information Officer. How many messages is the Alamo RMA doing on Facebook? Response by T. DeBerry: We will work with LOCAL in the editorial segment. We are considering five different messages.

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Question by T. Calvert: Any feedback by the real estate agents on N. 281? Response by D. Smith: Recently myself and Judge Wolff presented at the San Antonio Board of Realtors luncheon and liked the public outreach approach and would like more information but very positive. Response by K. Epp: Recently meet with SABOR and they have seen a trend that home sales have been higher inside Loop 1604 in the last couple of years. They are excited to get the message out to all the realtors about the upcoming project and the impact it will have. Response by T. DeBerry: It has been positive. Question by T. Calvert: What kind of positive/negative feedback or questions have you received since the public outreach started? Response by T. DeBerry: Overall it has been very positive but some are statements on why we are spending money on outreach. Comment by R. Cavazos: Continue to keep the message positive and educational for the next phase of the public outreach. Comment by D. Smith: We need to consider an outreach on the 825 Transportation Plan. There was no action taken by the Board of Directors. Chairman Clamp recessed the meeting at 12:05 p.m. and the board returned from recess at 12:18 p.m.

6. Interviews, discussion and appropriate action on the following respondents to the Request for Qualifications for General Engineering Consultant (GEC) Services: a. Atkins b. HNTB c. AECOMM/Pape Dawson/Munoz d. CH2MHill Renee Green and Brian Cassidy presented Brian Cassidy addressed the board on some guiding principles on how the process will work. This procurement falls under the professional services act. Price is not a consideration. You will select a provider based on qualifications. We are not allowed to go into executive session but only with some exceptions if there are any legal issues with the proposal. The RFQ had a scoring criteria but the board decided to interview the consultant based on the number of submittals. The board directed staff if less than five submittals the board will bring in all the firms to be interviewed. The requirement to shortlist was waived due to the number of submittals. You can select more than one GEC but if negations fail, the board will go to the next ranked consultant. This is an open meeting but as a professional courtesy I ask the consultant not being interviewed to step out during the interviews. The board interviewed each consultant. Each consultant had 15 minutes to present and 30 minutes for Question and Answer.

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The following motions were made for the General Engineering Consultant Services: 1. D. Starr made the motion to select two General Engineering Consultant

Services. Seconded by R. Cavazos. Voted in favor J. Clamp, G. Ramos, R. Cavazos, T. Calvert, and D. Starr. Voted nay R. Diaz.

2. G. Ramos made the motion to select HNTB for General Engineering

Consultant Services and direct staff to negotiate a contract for board approval. Seconded by R. Diaz. Voted in favor J. Clamp, G. Ramos, R. Diaz, R. Cavazos and D. Starr. T. Calvert abstained.

3. R. Diaz made the motion to select AECOM/Pape Dawson/Munoz for General

Engineering Consultant Services and direct staff to negotiate a contract for board approval. Seconded by D. Starr. Voted in favor G. Ramos, R. Diaz, R. Cavazos, and D. Starr. Voted nay J. Clamp. T. Calvert abstained.

7. Citizens’ Communications (citizens must sign the register to speak)

Chairman Clamp acknowledged individuals who signed up to speak. There were no citizens to signed up to speak.

8. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code Alamo RMA Board of Directors did not meet in Executive Session and no action was taken.

9. Adjournment. There being no further action for the Board, Chairman Clamp adjourned the meeting at 5:03 p.m.

APPROVED: _________________________________________ JOHN CLAMP, CHAIRMAN DATE ADOPTED: 10/16/2014 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on October 16, 2014. ATTEST: __________________________ REYNALDO L. DIAZ, JR., SECRETARY/TREASURER

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Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, October 16, 2014 Agenda Item 3: Executive Director’s Report The Executive Director’s Report for this month will cover the following topics:

A) Status report of GEC Work Authorizations

B) Monthly Update on the US 281 / Loop 1604 Interchange Project

C) Monthly Update on the US 281 Environmental Impact Statement

D) Monthly Update on the Loop 1604 Environmental Assessment Document

E) Financials This information is included in your packets for your review. There is no action required of the Board on this item.

BOARD OF DIRECTORS JOHN CLAMP CHAIR

GAVINO RAMOS VICE CHAIR



JOHN MONTFORD DAVID STARR


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Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Date: October 16, 2014

Executive Director’s Report

Monthly Status Report on General Engineering Consultant (GEC) Work Authorizations

Negotiations and preparation of the Master Agreements are underway for the two General Engineering Consultant contracts. Currently, there are five open Work Authorizations (WA) with HNTB under their existing General Engineering Services contract.

Work Authorization No. 18: General Public Involvement Support - Work this month on the community relations effort included:

1. Continued grassroots outreach 2. Provided TV budget/strategy 3. Recorded traffic sponsorship 4. Design/coordination of print ads 5. Coordinated District 9 Alliance presentation and attended meeting 6. Additional meetings with local associations

Work Authorization No. 20: US 281 GEC Engineering Services and

Environmental Support – No work this month. Work Authorization No. 21: Loop 1604 GEC Engineering Services – No work

this month. Work Authorization No. 24: US 281/Loop 1604 Interchange – No work this

month. Work Authorization No. 27: US 281 Investment Grade Traffic and Revenue

Study - Work this month on the Investment Grade T&R study included:

1. Coordination with RMA, TxDOT, and Stantec on other ongoing traffic revenue studies in the region

2. Ongoing data analysis 3. Submitted draft line diagram to RMA for confirmation 4. Ongoing coordination with Alamo Area MPO to obtain the latest versions of

the 2020 and 2040 networks and databases







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5. Ongoing socioeconomic review and coordination 6. Ongoing base year model development

Monthly Update on US 281/1604 Interchange Project

• Project is 100% complete. Final Acceptance letter was sent January 31, 2014, still waiting on TxDOT and FHWA concurrence.

• Alamo RMA and Williams Brothers have reached a settlement agreement.

Monthly Update on US Hwy 281 Environmental Impact Statement

• Work Authorization No. 4B: Design Schematic for the Preferred Alternative and Environmental Impact Statement - Work this month included: 1. Ongoing project management and coordination 2. Ongoing community involvement including responding to comments on the

411on281 Website and US 281 email account, monitoring social media and preparing an Open House summary report

3. Submittal of the revised Preliminary FEIS, submittal of the Historic Resources Survey Report, and attended meetings with the RMA, TxDOT and USFWS

4. Revision of the Schematic per TxDOT comments

• Work Authorization No. 5: Right-of-Way Mapping - Work this month included: 1. Ongoing boundary surveys on ROW take parcels where Right-of-Entry

(ROE) has been received 2. Ongoing preparation of the preliminary ROW plan sheets 3. Ongoing analysis of individual parcel boundaries where ROW takes are

proposed 4. Ongoing preparation of Metes and Bounds descriptions for individual ROW

takes 5. Ongoing preparation of individual ROW take exhibits 6. Coordination with TxDOT ROW Division.

Monthly Update on Loop 1604 Environmental Assessment

• Work Authorization No. 5: Environmental Assessment – Work this month included:

1. Ongoing project management tasks 2. Ongoing development of the 1604 project website 3. Continued drafting of the Environmental document including a coordination

meeting with TxDOT ENV 4. Submittal of Build condition for CORSIM traffic model based proposed line

diagram 5. Submittal of CORSIM analysis documentation 6. Submittal of draft Traffic Report 7. Submittal of draft Drainage Report 8. Ongoing development of the geometric schematic.

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Monthly Financial Statement:

• Monthly financial statements for the month ending in September 2014 are attached and include:

1. Balance Sheets 2. Statement of Revenues, Expenses, and Changes in Net Assets 3. Project Costs (Capitalized and Non-Capitalized) 4. Statement of Revenues and Expenditures

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The efforts this month focused on public and media outreach and the Investment-grade Traffic and Revenue Study for the US 281 Improvement Project. The following are specific project tasks for which the GEC provided support to Alamo RMA staff: Technical Support Efforts (Traffic and Revenue Study):

• Coordination with Alamo RMA, TxDOT, and Stantec on other ongoing traffic and revenue studies in the region

• Ongoing data analysis • Submitted draft line diagram to Alamo RMA for confirmation • Coordinated with Alamo Area MPO to obtain the latest versions of the 2020 and

2040 networks and databases (ongoing) • Socioeconomic review and coordination (ongoing) • Base year model development (ongoing)

Community Relations Efforts:

• Grassroots outreach to business/trade groups, proposal for business community open house event

• Provided TV budget/strategy per board request • Recorded Clamp KTSA traffic sponsorship • Design/coordination of print ads • Developed RMA Board update presentation • Coordinated District 9 Alliance presentation, meeting attendance • Additional meetings with Spectrum Association Management, JB Goodwin

Realtors, Apartment Association

GEC ACTIVITIES REPORT September 2014

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U.S. 281 North/Loop 1604 Interchange Monthly Design/Build Progress Report

September 2014

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Sept 2014

U.S. 281 North/Loop 1604 Interchange Monthly Design/Build

GENERAL SUMMARY- No Change

Construction activity is complete. The Alamo RMA received delivery of the final construction documents from the Design/Builder. However, the dispute over liquidated damages/delay costs is still under negotiation. CONSTRUCTION ACTIVITIES

• Have been completed


September 2014

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Sept 2014

DBE PROGRESS- No Change

With the December 2013 DBE Progress Report update, the Design/Builder has paid $1,280,524 on DBE contracts for design services and $15,060,674 to DBE contractors for construction services. The DBE goal is 11.1% for both design and construction efforts. The Design Builder has exceeded the DBE goal for both Design and Construction.

Alamo Regional Mobility Authority (Interchange Project)Williams Brothers Construction Co.DBE Distribution ( FINAL)

WB Contracted Amount- Design 9,585,000$ WB Contracted Amount - Construction 99,512,279$ Design DBE Goal 11.1% 1,063,935$ Construction DBE Goal 11.1% 11,045,863$

DBE Expenditures - Design 13.4% 1,280,524$ DBE Expenditures- Construction 15.1% 15,060,674$

SUPPORTING INFORMATION

DBE Effort Distribution

Contracted InvoicedOmega Engineers 490,105$ 490,105$ GKW, Inc 755,185$ 755,185$ Trekk Design Group 35,234$ 35,234$

-$ Total DBE - Design 1,280,524$ 1,280,524$

Hicks & Company 1,188,889$ 1,188,889$ Indus Construction 4,305,915$ 4,305,915$ Roadway Specialties 1,186,799$ 1,186,799$ JA Manning 3,085,211$ 3,085,211$ ID Guerra 2,429,144$ 2,429,144$ Best in Town, Inc. 2,864,717$ 2,864,717$

Total DBE - Construction 15,060,674$ 15,060,674$

Grand Total 16,341,198$ 16,341,197$

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Sept 2014

SCHEDULE (A Two Month Look Ahead) Anticipated work activities for the next 60 days include:

• Construction activities are completed. Letter of Final Acceptance was issued on January 31, 2014.

FINANCIAL STATUS- No Change Draw Requests

Draw request #35 was provided on August 12th and approved for payment. A draw summary is provided below. No additional Draw requests have been submitted since.

Draw Requests

Original Contract Amount $109,097,279.00

Authorized Changes $584,177.35

Current Authorized Contract Amount $109,681,456.35

Approved Amount for Work Complete Through Draw #35 $108,981,516.57

Amount Remaining for Work to be Complete $699,939.78

Total Project Complete to Date 99.36%

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Sept 2014

GEC OVERSIGHT ACTIVITIES (SUMMARIES) – No Change

Financials

Contracted Amount $9,045,940

Actual Expenditures to Date (through September 26, 2014) $7,285,450

Amount Remaining for Work to be Complete $1,760,490

Total Project Budget Complete to Date 81%

SCHEDULE MILESTONES The Design Builder submitted a project schedule update on October 8, 2013. The schedule reflected late completion of the interim and substantial completion dates. This is the central point of the dispute with the design builder.

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Project Progress Report

Project: Alamo RMA General Engineering Consultant Job # 40414 Work Authorization No. 18, Public Involvement Invoice No. XXX-40414-PL-018 Invoice Period: August 23, 2014 – September 26, 2014 ═══════════════════════════════════════════ 1) Status of Work

Project Management and Coordination • Management of subconsultant for US 281 public and media outreach

2) Work Planned for September

• Continued implementation of the US 281 public and media outreach program

3) Additional Contacts with Client and/or Vendors • None noted

4) Anticipated problems that may affect schedule in September

• None noted

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Project: Alamo RMA General Engineering Consultant Job # 40414 Work Authorization No. 24, US 281/Loop 1604 Design/Build Oversight Invoice No. XXX-40414-CN-024 Invoice Period: August 23, 2014 – September 26, 2014

1) Status of Work Task 4: CDA Construction Oversight (GL Code 13830) Construction oversight activities included: o Submittal of materials testing data to RMA (from Raba)

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Project: Alamo RMA General Engineering Consultant Job # 40414 Work Authorization No. 27, US 281 Investment Grade Traffic and Revenue Study Invoice No. XXX-40414-PL-027 Invoice Period: August 23, 2014 – September 26, 2014 ═══════════════════════════════════════════ 1) Status of Work

Project Management and Coordination • Management of subconsultant for US 281 Traffic and Revenue Study

2) Work Planned for September

• Continued subconsultant management for the US 281 Traffic and Revenue Study

3) Additional Contacts with Client and/or Vendors • None noted

4) Anticipated problems that may affect schedule in September

• None noted

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3-14

Alamo Regional Mobility AuthorityGeneral Engineering Consultant ServicesDBE and Local Effort Distribution (through 09/26/14)

Total GEC Expenditures (through 09/26/14) 17,054,210$ Total Subconsultant Expenditures (through 09/26/14) 41% 6,999,736$ DBE Expenditures (through 09/26/14) 15% 2,533,043$ Local Effort Expenditures (through 09/26/14) 96% 16,388,701$

SUPPORTING INFORMATION

DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkArias and Associates 110,827$ 87,109$ 0.51% 1.24%Foster 457,888$ 450,457$ 2.64% 6.44%DeBerry Group 368,973$ 224,750$ 1.32% 3.21%Guerra DeBerry Coody 95,204$ 95,197$ 0.56% 1.36%Kelly Morris Public Relations 36,655$ 10,561$ 0.06% 0.15%Poznecki-Camarillo & Associates 539,206$ 493,091$ 2.89% 7.04%REL 58,663$ 37,009$ 0.22% 0.53%RJ Rivera & Associates 582,052$ 578,243$ 3.39% 8.26%Rodriguez Transportation Group 261,734$ 260,394$ 1.53% 3.72%SSA 10,622$ 16,200$ 0.09% 0.23%Vickrey & Associates 238,306$ 238,306$ 1.40% 3.40%Zara Environmental 16,094$ 16,094$ 0.09% 0.23%Miscellaneous Vendors 52,315$ 25,634$ 0.15% 0.37%

Total 2,828,538$ 2,533,043$ 14.85% 36.19%

Non-DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkBaselice 28,000$ 28,000$ 0.16% 0.40%CDM Smith (Formerly-Wilbur Smith Associates) 528,010$ 258,737$ 1.52% 3.70%Civil Engineering Consultants 1,448,101$ 1,377,532$ 8.08% 19.68%Crossland Acquisition 803,706$ 176,380$ 1.03% 2.52%Davidson and Troilo, PC 10,769$ 841$ 0.00% 0.01%Pape-Dawson 1,254,790$ 1,254,773$ 7.36% 17.93%Raba Kistner 1,061,715$ 1,045,913$ 6.13% 14.94%SWCA 63,146$ 63,146$ 0.37% 0.90%Taylor West 109,441$ 109,415$ 0.64% 1.56%Wilbur Smith Associates 54,516$ 54,516$ 0.32% 0.78%eBuilder 116,293$ 97,440$ 0.57% 1.39%

Total 5,478,487$ 4,466,692$ 26.19% 63.81%

Local Effort Distribution

Local Non-local Total % LocalHNTB 9,577,551$ 476,923$ 10,054,474$ 95.26%Subconsultants 6,811,150$ 188,586$ 6,999,736$ 97.31%

Total 16,388,701$ 665,509$ 17,054,210$ 96.10%

DBE and Local Effort Distribution Sept 20143-15

US 281 EIS – WA #4B Progress Report No. 63

Page 1 of 2

Date October 6, 2014

To

Renee D. Green, Director of Public Works / County Engineer David R. Wegmann, Engineering Services Manager

From Jimmy Robertson, AICP

Subject US 281 EIS – Work Authorization #4B

Period September 1, 2014 through September 26, 2014

A. Activities During Reporting Period (September 2014)

Project Management and Coordination

Submitted invoice and progress report #62

Maintained Project Files and electronic database system

Supported bi-weekly project status updates

Submitted SWA #1 regarding Biological Assessment and formal Section 7 consultation Community Involvement

Monitored and responded to comments on 411on281 Website and US 281 EIS email account

Monitored social media (Facebook & Twitter)

Submitted May 8, 2014 Open House summary report with revised Preliminary Final EIS (FEIS)

Final EIS

Submitted revised Preliminary FEIS to Alamo RMA and TxDOT/FHWA

Submitted Historic Resources Survey Report to Alamo RMA and TxDOT with revised Preliminary FEIS

Prepared for and attended meeting with Alamo RMA and TxDOT regarding informal consultation with USFWS on Biological Evaluation

Prepared for and attended meeting with Alamo RMA, TxDOT and USFWS regarding informal consultation with USFWS on Biological Evaluation

Draft Preferred Alternative Schematic

Revised Schematic per TxDOT comments

B. Activities Planned for Upcoming Month (October 2014)

Project Management and Coordination

Submit invoice and progress report #63

Maintain Project Files and electronic database system

Support bi-weekly project status updates

Revise SWA #1 as needed

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US 281 EIS – WA #4B Progress Report No. 63

Page 2 of 2

Community Involvement

Make website updates, as directed by the RMA

Monitor and respond to comments on 411on281 Website and US 281 EIS email account

Monitor social media (Facebook & Twitter)

Coordinate with the DeBerry Group, as directed by the RMA Final EIS

Revise Preliminary FEIS in response to Alamo RMA and TxDOT/FHWA comments

Monitor and respond to additional informal consultation with USFWS on Biological Evaluation

Draft Preferred Alternative Schematic

Submit Schematic final deliverables

C. Problems/Delays Encountered and Remedial Actions Needed and/or Exercised to Alleviate the Same USFWS informal consultation indicates possibility of formal consultation process. SWA #1 has been

prepared to provide for additional time and resources.

D. Safety Performance Working safely; no safety incidents or issues

3-17

US 281 EIS – WA #5 Progress Report No. 5

Page 1 of 1

Date October 6, 2014

To

Renee D. Green, Director of Public Works / County Engineer David R. Wegmann, Engineering Services Manager

From Jimmy Robertson, AICP

Subject US 281 EIS – Work Authorization #5

Period September 1, 2014 through September 26, 2014

A. Activities During Reporting Period (September 2014) Task 1: Right-of-Way Mapping

Continued boundary surveys on ROW take parcels where ROE has been received

Continued working on preliminary ROW plan sheets

Continued analyzing individual parcel boundaries where ROW takes are proposed

Continued writing Metes and Bounds descriptions for individual ROW takes

Continued drawing individual exhibits that correspond with individual ROW takes

Per Alamo RMA’s permission, provided the TxDOT ROW Division with existing and proposed US 281 ROW line work

B. Activities Planned for Upcoming Month (October 2014) Task 1: Right-of-Way Mapping

Continue working on preliminary ROW plan sheets

Continue analyzing individual parcel boundaries where ROW takes are proposed

Continue writing Metes and Bounds descriptions for individual ROW takes

Continue drawing individual exhibits that correspond with individual ROW takes

Meet w/TxDOT ROW Office to review ROW maps

Send individual surveys to Alamo RMA for disbursement to property owners who have requested them

C. Problems/Delays Encountered and Remedial Actions Needed and/or Exercised to Alleviate the Same The proposed ROW alignment differed very slightly from the schematic design alignment. Per TxDOT,

the proposed ROW alignment will be based on the Engineer’s schematic design alignment.

D. Safety Performance Working safely; no safety incidents or issues

3-18

Loop 1604 Environmental Assessment: SH 16 to Interstate Highway 35 Project Authorization No. 5 Progress Report No. 6 Progress for period: August 1, 2014 through September 30, 2014 ACTIVITIES COMPLETED IN THIS PERIOD:

Task 1.0 – Project Management, Coordination, and Administration • Continued PA #5 activities. Performed project management functions including: identifying and

assigning resources to perform the work, communicating roles and responsibilities, supervising the performance of the work, and communication/meetings with RMA/TxDOT personnel on the direction and progress of the work.

• Held bi-weekly internal Team calls to discuss project progress/issues. • Held bi-weekly project call with TxDOT and RMA. • Continued Project Record filing.

Task 2.0 – Public Awareness, Involvement, and Education

• Continued working on proposed project website revisions for RMA review and approval.

Task 3.0 – Draft Environmental Document • Continued “Affected Environment” chapter of the environmental document, including

socioeconomics, environmental justice and project specific toll analyses. • Continued set up of noise model based on initial traffic results and preliminary horizontal and

vertical geometry. • Produced preliminary engineering shape files for impact assessment. • Discussed karst invertebrates with TxDOT. • Met with TxDOT ENV/TxDOT San Antonio District September 22, 2014 to discuss

environmental efforts.

Task 5.0 – Engineering

Traffic • Coordinated with design team to perform iterative analysis in order to balance traffic

analysis results with roadway design. • Completed Build condition CORSIM traffic model based proposed engineering line

diagram and submitted for review. • Completed documentation of CORSIM analysis, including results, and submitted for

review. • Submitted draft Traffic Report.

Drainage

• Worked on completing HEC-HMS files we were previously having issues with. • Finalized Draft Drainage Report and submitted.

Mapping and Survey

3-19

• Complete.

Geometric Schematic • Coordinated with TxDOT regarding adjustments to line diagram, developing multiple

scenarios for specific locations. • Incorporating modifications based on iterative traffic volume results. • Updated line diagram based on traffic results and TxDOT coordination. • Completed development of layout sheets for schematics and plan view / public meeting

displays. • Coordinated with drainage effort to develop new impervious surfaces based on proposed

geometry. • Developed more detailed geometry of alternative ideas for specific locations based on

coordination with TxDOT. • Submitted horizontal design rolls (30% schematic).

3-20

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, October 16, 2014 Agenda Item 4: Discussion and appropriate action regarding approval of the Alamo RMA Investment Policy for Calendar Year 2014 and the designation of the Executive Director as the Alamo RMA Investment Officer. (Seth McCabe) The investment policy is an annual requirement of the Texas Public Funds Investment Act. The Board last approved a policy on January of 2013. This item brings an updated Investment Policy for the Boards consideration for the 2014 calendar year. The Investment Policy recommended for approval includes Board edits from the September 18, 2014 meeting, to include a maximum investment maturity of 5 years and the ability for the Board to designate more than one Investment Officer. In addition, this item recommends the designation of the Executive Director as the Alamo RMA Investment Officer. Previously, the position of Chief Financial Officer held this designation; however, after organizational structure changes eliminated the position, the Investment Officer designation best fits under the role of the Executive Director.

BOARD OF DIRECTORS JOHN CLAMP CHAIR GAVINO RAMOS VICE CHAIR

REYNALDO L. DIAZ, JR. SECRETARY/TREASURER TOMMY CALVERT, JR. RAMIRO CAVAZ0S



4-1

2014 Investment Policy

October 16, 2014

DRAFT

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1

Alamo Regional Mobility Authority Investment Policy

INTRODUCTION The Investment Policy provides the Alamo Regional Mobility Authority (Alamo RMA) with the flexibility and control required to execute investment transactions and manage the investment portfolio. The Policy incorporates the investment guidelines from the Texas Public Funds Investment Act (PFIA), as amended. The Alamo RMA’s investment strategy for all investments is to ensure availability of funds to meet cash flow requirements, safeguard and preserve principal, maintain liquidity, practice security diversification, minimize risk, and maximize yield, all within the context of understanding the suitability of each investment and cash flow requirements of the Alamo RMA. All investments shall be made in compliance with the PFIA, Chapter 2256 of the Texas Government Code. All investment transactions will be settled on a delivery versus payment basis. All funds shall be invested in accordance with the Prudent Investor Rule (PFIA 2256.006). The Prudent Investor Rule means Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. INVESTMENT OBJECTIVES The Alamo RMA shall manage and invest its funds with 3 primary objectives, listed in order of priority: safety of principal, liquidity, and yield. Safety of Principal An essential investment objective is to ensure safety of the principal amount of every investment, as well as the accrued interest thereon. The Alamo RMA's investment practice is to exercise diligence in the type of securities purchased and the scheduled maturities of such investments to minimize loss of principal due to credit failure or other risk. The suitability of each investment and the cash flow requirements of the Alamo RMA are incorporated into the daily cash flow position analysis and investments are scheduled to mature on a timely basis to meet the Alamo RMA's on-going cash needs. Investments are scheduled to mature to match estimated daily routine cash needs, payroll dates, construction draw down schedules, debt service payment dates, and other projected cash requirement dates. Liquidity The investment portfolio shall be structured with diversification and securities that have high credit ratings and are liquid in nature. Fund balances, revenues and expenditure trends shall be studied and monitored to facilitate investment planning in accordance with the cash flow timing, purpose, use, and strategies applicable to the Alamo RMA's various funds. Yield The Alamo RMA will strive to maximize the return on its investments within the aforementioned safety parameters. While investments are made with scheduled maturities to coincide with estimated cash flow needs, opportunities to enhance the portfolio's return through the sale of securities prior to maturity may be exercised if deemed practical and prudent. INVESTMENT OFFICER(S) As prescribed by the Act, and as authorized by this Policy pursuant to Alamo RMA Board approval, the Alamo RMA’s designated Investment Officer shall be the Executive Director. Upon Board approval, additional staff members may be designated as Investment Officers including an investment advisor firm

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in the event that such a firm is approved by the Board and engaged to execute investment transactions for the Alamo RMA. Daily investment transactions and management of the Alamo RMA’s invested funds are the responsibility of the designated Investment Officers. AUTHORIZED BROKERS/DEALERS Broker/Dealer, Bank, and Mutual Fund firms interested in providing investment services to the Alamo RMA will be required to submit a Statement of Qualifications to provide Broker/Dealer Services. The Alamo RMA will maintain a list of approved Broker/Dealers based on the aforementioned criteria. Investment Officers will administer investments with the goal of providing and distributing opportunities to the various eligible firms. In that regard, whenever possible, the Alamo RMA will obtain at least three quotes on open market investment purchases, and such quotes will be obtained from eligible firms on a rotating basis. The Investment Committee shall review, revise, and adopt, at least once per year, the list of approved Broker/Dealers, Banks, and Mutual Fund firms with whom the Alamo RMA does business. A firm may be removed from eligible status, without notice, at the Alamo RMA's sole discretion. INVESTMENT ADVISORY FIRMS The Alamo RMA may utilize an Investment Advisory firm for the investment and management of certain funds if deemed beneficial by the Investment Committee and would be subject to the approval of Alamo RMA Board. The Alamo RMA does not currently utilize an Investment Advisory firm. A written copy of the Alamo RMA's Investment Policy shall be presented to an Investment Advisory Firm that has a contract with the Alamo RMA to invest or manage the Alamo RMA's investment portfolio. A qualified representative of the Investment Advisory firm shall execute a written instrument in a form acceptable to the Alamo RMA that demonstrates that the firm has:

received and reviewed the Investment Policy of the Alamo RMA; and acknowledged that the Investment Advisory firm has implemented reasonable procedures and

controls in an effort to preclude investment transactions conducted between the Alamo RMA and the organization that are not authorized by the Alamo RMA's Investment Policy, except to the extent that this authorization is dependent on an analysis of the makeup of the Alamo RMA's entire portfolio or requires an interpretation of subjective investment standards.

INVESTMENT TRANSACTION EXECUTION Investment transactions shall be executed by the Alamo RMA's designated Investment Officers. Daily investment activity and portfolio management shall be performed by the designated Alamo RMA Investment Officers, and if the approved by the Board, Investment Advisors. The Investment Officer and those delegated investment authority under this Policy, when acting in accordance with the written procedures and this Policy and in accord with the Prudent Person Rule, shall be relieved of personal liability in the management of the portfolio provided that deviations from expectations for a specific security’s credit risk or market price change or portfolio shifts are reported in a timely manner and that appropriate action is taken to control adverse market effects. INVESTMENT COMMITTEE The Investment Committee is comprised of the Alamo Board of Directors, Executive Director, Investment Officer(s), and if approved by the Board, Investment Advisors. The Investment Committee shall meet at least quarterly to receive a report from the Executive Director on the most recent quarter's investment activity, cash position of the Alamo RMA, and proposed investment activity for the next succeeding quarter. The Investment Committee shall also review and suggest any changes or adjustments to investment practices.

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In addition to the quarterly meetings, Investment Committee members may hold meetings as needed related to the daily investment activity. Any decisions made shall be within the parameters agreed to by the full committee and within the guidelines established in this Policy. INVESTMENT STRATEGY The Alamo RMA shall employ an investment strategy that adheres to the PFIA, this Policy and incorporates the following attributes into the investment design:

investment transactions that satisfy cash flow requirements;

exercise prudence in the selection and trade of securities that are suitable investments for the financial requirements of the Alamo RMA;

preserve the safety of principal;

have marketability and liquidity;

create a portfolio of investments that is comprised of diversified securities; and

maximize yield after due consideration is given to the above requirements.

The Alamo RMA shall either develop the resources required to manage and execute its investment transactions or utilize a qualified and approved Investment Advisor. Utilization of an Investment Advisor shall be under the direction of the Executive Director and shall execute transactions on a daily basis as needed, provide trade documentation and confirmations to the Alamo RMA on a same day basis as the trade or trades are executed, advise the Alamo RMA on investment strategies and options, and provide quarterly written investment reports, which among other things, will detail the Alamo RMA’s investment position, detail investment transactions, show security purchase cost, book value, market value and face value, state portfolio composition, and provide a comparison to benchmark indicators. The Alamo RMA currently maintains a general operating fund. Additional funds shall be created as is appropriate and may be held by a trustee bank for the benefit of bondholders and the Alamo RMA which include a revenue fund, debt service fund, debt service reserve fund, and other funds and accounts as are identified. The general investing strategies based on their various specific purposes are presented as follows: General Operating Fund - Investments pertaining to the General Operating Fund shall be structured to meet the various operating expenses of the Alamo RMA including payroll and other costs of daily operations. Accordingly, these instruments are structured to be safe, liquid, and short-term in nature, with maturities generally no greater than one year. Available funds deemed not to be required for short-term operational needs may be invested using a laddered strategy. Revenue Funds - Investments pertaining to Revenue Funds shall be structured to meet the various operating, debt service, and capital project obligations related to the Alamo RMA's toll lane operations. Accordingly, liquidity and maturity terms of investments pertaining to Revenue Funds are based on projections and information related to their various expenditure outlooks and requirements. Capital Projects Funds - Investments pertaining to Capital Projects Funds shall be structured to meet the Alamo RMA's capital projects obligations. Accordingly, maturity terms of investments pertaining to Capital Project Funds are based on projections and information related to capital project expenditures, with maturity terms timed to meet draw schedule requirements, and not to exceed the expected completion date of the related capital project.

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Debt Service Funds - Investments pertaining to Debt Service Funds are structured to mature in conjunction with Alamo RMA debt requirements, and to ensure compliance with any pertinent covenants and legal requirements contained in related bond documents. Due to definitive debt service schedules, the nature of these funds allows for precise forecasting of required cash flows. Debt Service Reserve Funds - Investments pertaining to Debt Service Reserve Funds shall be structured in laddered short-term and long-term investments with scheduled maturities and investment liquidity to enable the Alamo RMA to draw on Debt Service Reserve Fund investments and balances, if needed, to provide for the timely payment of principal and interest on bonds and debt instruments as such payments become due and payable. Generally, the Debt Service Reserve Funds involve infrequent activity and can be invested with the weighted average maturities generally greater than one year. INVESTMENT MATURITIES The weighted average maturity of each fund type investment shall be commensurate with the short-term and long-term nature of the fund requirements. Individual investments, whether pooled or non-pooled, shall not have a stated maturity that exceeds five (5) years without the prior approval of the Financial Officer. Overall the portfolio weighted average maturity shall not exceed 365 days. TRAINING In accordance with the Act, the Alamo RMA's Investment Officers shall attend at least one training session from an independent source approved by the Alamo RMA Board or the Investment Committee as provided for in this policy and containing at least ten (10) hours of instruction within twelve (12) months after taking office or assuming duties, if not already in compliance. This training must include education in investment controls, security risks, strategy risks, market risks, investment risks, portfolio diversification, and compliance with the Act. Thereafter, the Investment Officers shall attend an investment training session not less than once in a two-year period that begins on the first day of the fiscal year and consists of the two consecutive fiscal years after that date, and receive not less than ten (10) hours of instruction relating to investment responsibilities under the Act from an independent source approved by the Alamo RMA Board or the Investment Committee as provided for in this policy. ETHICS An Investment Officer who has a personal business relationship with a business organization offering to engage in an investment transaction with the Alamo RMA shall file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree by affinity or consanguinity, as determined under Chapter 573 of the Government Code, to an individual seeking to sell an investment to the Alamo RMA shall file a statement disclosing that relationship. A statement required under the Act must be filed with the Texas Ethics Commission and the Alamo RMA Board. For purposes of this section, an Investment Officer has a "personal business relationship" with a business organization if:

the Investment Officer owns ten percent (10%) or more of the voting stock or shares of the business organization or owns $5,000 or more of the fair market value of the business organization;

funds received by the Investment Officer from the business organization exceed ten percent (10%) of the Investment Officer's gross income for the previous year; or

the Investment Officer has acquired from the business organization during the previous year, investments with a book value of $2,500 or more for the personal account of the Investment Officer.

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INTERNAL CONTROLS It is intended for internal control to be exercised through the separation of functions and the reconciliation of investment transaction records created by different parties involved with each transaction. Investment Officers are authorized to execute investment trades. The first priority of personnel authorized to release, transfer or wire moneys related to investment transactions resides with the accounting personnel. In the absence or unavailability of the required accounting personnel the Executive Director or his/her Designee is authorized to release funds related to an executed transaction. At the time that the transaction is recorded, the accounting person recording the transaction shall note the reason that funds were released for payment of the transaction by a person other than accounting personnel. Written records are separately prepared and maintained by the Investment Officers and accounting personnel. Trade confirmations and custodial reports are also kept on file. MONITORING MARKET ACTIVITY AND INVESTMENTS Broker/Dealers and investment professionals provide market information and various financial databases provide historical statistical information. In addition, financial periodicals are perused as an additional information vehicle to broaden financial and market awareness and knowledge. End of month security prices may be obtained from various sources including the Alamo RMA's depository bank, on-line market databases, broker/dealers, and Investment Advisors doing business with the Alamo RMA. This broad-based knowledge shall be utilized in strategic investment decision making and proactive investment portfolio management. Authorized investments with a minimum credit rating shall be routinely monitored by an Investment Officer, and if such rating changes to less than the minimum credit rating the Investment Officers shall take all prudent measures that are consistent with this Investment Policy to liquidate the investment. SAFEKEEPING AND COLLATERALIZATION The Alamo RMA's collateral requirements, safekeeping arrangements, and payment for securities are accomplished in accordance with the Public Funds Collateral Act and Texas Public Funds Investment Act, as amended. The Alamo RMA's cash deposits shall be fully secured by a combination of FDIC Insurance coverage or other Federal Insurance and market value of eligible securities as provided for in the Public Funds Collateral Act. Collateral securities shall have a market value of not less than 102% of the amount of deposits. Collateral deposits must be pledged to the Alamo RMA and placed in the custody of a third-party institution that customarily provides such custodial services. Additionally, the Alamo RMA may participate in a pooled collateral program pursuant to Subchapter F, Chapter 2257, Texas Government Code and the rules established by the Texas Comptroller of Public Accounts. Custodial services arranged through the Alamo RMA's depository bank provide for the safekeeping of securities in the Alamo RMA's investment portfolio. Payment of all securities transactions, except mutual funds and investment pools, shall occur on the settlement date on a delivery versus payment basis. INVESTMENT REPORTS Not less than quarterly, the Investment Officers and Investment Advisory Firm, if such firm is under contract with the Alamo RMA, shall prepare and submit to the Alamo RMA Board and the Alamo RMA Executive Director, a written report of investment transactions of all funds covered by this Policy and the Texas Public Funds Investment Act, for the preceding reporting period within a reasonable time after the end of the period. The report must:

describe in detail the investment position of the Alamo RMA on the date of the report; be prepared and signed jointly by the Investment Officer and authorized representative of the

Investment Advisory Firm;

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contain a summary statement, prepared in compliance with generally accepted accounting principles, of each pooled fund group that states the purchase cost, beginning market value for the reporting period, additions and changes to the market value during the period, ending market value for the period, and fully accrued interest for the reporting period;

state the book value and market value of each separately invested asset at the beginning and end of the reporting period by the type of asset and fund type invested;

state the maturity date of each separately invested asset that has a maturity date; state the account or fund or pooled group fund of the Alamo RMA for which each individual

investment was acquired; and state the compliance of the investment portfolio of the Alamo RMA as it relates to the investment

strategy expressed in the Alamo RMA's Investment Policy and relevant provisions of the Texas Public Funds Investment Act. Reports prepared by the Investment Officers for investments transacted other than money market mutual funds, investment pools or accounts offered by the depository bank in the form of certificates of deposit, shall be formally reviewed at least annually by the Alamo RMA's independent auditors, and the result of the review shall be reported to the Alamo RMA Board.

AUTHORIZED INVESTMENTS The Texas Public Funds Investment Act authorizes local governments to invest in a prescribed set of investment instruments that can be utilized to promote the goals of safety of principal, liquidity and diversification, and return on investments. Alamo RMA funds governed by this Policy may be invested in the instruments described below, all of which are authorized by the Public Funds Investment Act. Investment of Alamo RMA funds in any instrument or security not authorized for investment under the PFIA is prohibited. Obligations of or guaranteed by, Governmental Entities The following are authorized investments under the Public Funds Investment Act:

obligations, including letters of credit, of the United States or its agencies and instrumentalities; direct obligations of this state or its agencies and instrumentalities; collateralized mortgage obligations directly issued by a federal agency or instrumentality of the

United States, the underlying security for which is guaranteed by an agency or instrumentality of the United States;

other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, this state or the United States or their respective agencies and instrumentalities, including obligations that are fully guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States;

obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less than A or its equivalent; and

The following are not authorized investments under the Public Funds Investment Act:

obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage-backed security collateral and pays no principal;

obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest;

collateralized mortgage obligations that have a stated final maturity date of greater than 10 years; and

collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index.

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Certificates of Deposit and Share Certificates A certificate of deposit or share certificate is an authorized investment under the Public Funds Investment Act, Subchapter A, if the certificate is issued by a depository institution that has its main office or a branch office in this state and is:

guaranteed or insured by the Federal Deposit Insurance Corporation or its successor or the National Credit Union Share Insurance Fund or its successor;

secured by obligations that are described in the Public Funds Investment Act, Section 2256.009(a), including mortgage backed securities directly issued by a federal agency or instrumentality that have a market value of not less than the principal amount of the certificates, but excluding those mortgage backed securities of the nature described by Section 2256.009(b); or

secured in any other manner and amount provided by law for deposits of the investing entity. In addition to the authority to invest funds in certificates of deposit under Subsection (1), an investment in certificates of deposit made in accordance with the following conditions is an authorized investment under the Public Funds Investment Act, Subchapter A:

the funds are invested by an investing entity through a broker that has its main office or a branch office in Texas and is selected from a list adopted by the Alamo RMA or a depository institution that has its main office or a branch office in this state and that is selected by the Alamo RMA;

the broker or depository institution selected by the Alamo RMA under Subdivision (a) arranges for the deposit of the funds in certificates of deposit in one or more federally insured depository institutions, wherever located, for the account of the Alamo RMA;

the full amount of the principal and accrued interest of each of the certificates of deposit is insured by the United States or an instrumentality of the United States; and

the depository institution selected by the Alamo RMA under Subdivision (1), or a clearing broker-dealer registered with the Securities and Exchange Commission (SEC) and operating pursuant to SEC rule 15c3-3, acts as custodian for the investing entity with respect to the certificates of deposit issued for the account of the investing entity.

Repurchase Agreements A fully collateralized repurchase agreement is an authorized investment under the Public Funds Investment Act, Subchapter A, if the repurchase agreement:

has a defined termination date; is secured by cash and obligations described by Public Funds Investment Act, Section

2256.009(a)(1); and requires the securities being purchased by the Alamo RMA to be pledged to the Alamo RMA,

held in the Alamo RMA’s name, and deposited at the time the investment is made with the Alamo RMA or with a third party selected and approved by the Alamo RMA; and

is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this state.

In this section, “repurchase agreement” means a simultaneous agreement to buy, hold for a specified time, and sell back at a future date obligations described in the Public Funds Investment Act, Section 2256.009(a)(1), at a market value at the time the funds are disbursed of not less than the principal amount of the funds disbursed. The term includes a direct security repurchase agreement and a reverse security repurchase agreement.

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Notwithstanding any other law, the term of any reverse security repurchase agreement may not exceed 90 days after the date the reverse security repurchase agreement is delivered. Money received by an entity under the terms of a reverse security repurchase agreement shall be used to acquire additional authorized investments, but the term of the authorized investments acquired must mature not later than the expiration date stated in the reverse security repurchase agreement.

Securities Lending A securities lending program is an authorized investment under the Public Funds Investment Act, Subchapter A, if it meets the conditions provided by Public Funds Investment Act, Section 2256.0115. To qualify as an authorized investment under the Public Funds Investment Act, Subchapter A:

the value of securities loaned under the program must be not less than 100 percent collateralized, including accrued income;

a loan made under the program must allow for termination at any time; a loan made under the program must be secure by:

o pledged securities described in Public Funds Investment Act, Section 2256.009; o pledged irrevocable letters of credit issued by a bank that is:

organized and existing under the laws of the United States or any other state; and continuously rated by at least 1 nationally recognized investment rating firm at not less than

A or its equivalent; the terms of a loan made under the program must require that the securities being held as

collateral be: o pledged to the Alamo RMA; o held in the Alamo RMA’s name; and o deposited at the time the investment is made with the

Alamo RMA or with a third party selected by or approved by the Alamo RMA;

a loan made under the program must be placed through: o a primary government securities dealer, as defined by 5 C.F.R. Section 6801.102(f),

as that regulation existed on September 1, 2003; or o a financial institution doing business in this state; and

an agreement to lend securities that is executed under Public Funds Investment Act, Section 2256.0115, must have a term of 1 year or less.

Commercial Paper Commercial paper is an authorized investment under the Public Funds Investment Act, Subchapter A, if the commercial paper has a stated maturity of 270 days or fewer from the date of its issuance; and is rated not less than A-1 or P-1 or an equivalent rating by at least:

two nationally recognized credit rating agencies; or one nationally recognized credit rating agency and is fully secured by an irrevocable letter of

credit issued by a bank organized and existing under the laws of the United States or any state. Mutual Funds A no-load money market mutual fund is an authorized investment under the Public Funds Investment Act, Subchapter A, if the mutual fund:

is registered with and regulated by the Securities and Exchange Commission;

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provides the investing entity with a prospectus and other information required by the Securities Exchange Act of 1934 (15 U.S.C. Section 78a et seq.) or the Investment Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.);

has a dollar-weighted average stated maturity of 90 days or fewer; and includes in its investment objectives the maintenance of a stable net asset value of $1.00 for each

share. In addition to a no-load money market mutual fund permitted as an authorized investment in Subsection above, a no-load mutual fund is an authorized investment under the Public Funds Investment Act, Subchapter A, if the mutual fund:

is registered with the Securities and Exchange Commission; has an average weighted maturity of less than 2 years; is invested exclusively in obligations approved by the Public Funds Investment Act, Subchapter

A; is continuously rated as to investment quality by at least 1 nationally recognized investment rating

firm of not less than AAA or its equivalent, and conforms to the requirements set forth in the Public Funds Investment Act, Sections 2256.016(b)

and (c), relating to the eligibility of investment pools to receive and invest funds of investing entities.

The Alamo RMA is not authorized by this section to:

invest in the aggregate more than 15 percent of its monthly average fund balance, excluding bond proceeds and reserves and other funds held for debt service, in mutual funds described in Subsection (2.) above;

invest any portion of bond proceeds, reserves and funds held for debt service, in mutual funds described in Subsection (2.) above; or

invest its funds or funds under its control, including bond proceeds and reserves and other funds held for debt service, in any 1 mutual fund described in Subsection (1.) or (2.) above in an amount that exceeds ten (10) percent of the total assets of the mutual fund.

Guaranteed Investment Contracts A guaranteed investment contract is an authorized investment for bond proceeds under the Public Funds Investment Act, Subchapter A, if the guaranteed investment contract:

has a defined termination date; is secured by obligations described in the Public Funds Investment Act, Section 2256.009(a)(1),

excluding those obligations described by Section 2256.009(b), in an amount at least equal to the amount of bond proceeds invested under the contract; and

is pledged to the Alamo RMA and deposited with the Alamo RMA or with a third party selected and approved by the Alamo RMA.

Bond proceeds, other than bond proceeds representing reserves and funds maintained for debt service purposes, may not be invested under the Public Funds Investment Act, Subchapter A, in a guaranteed investment contract with a term of longer than 5 years from the date of issuance of the bonds. To be eligible as an authorized investment:

the governing body of the entity must specifically authorize guaranteed investment contracts as an eligible investment in the order, ordinance, or resolution authorizing the issuance of bonds;

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the Alamo RMA must receive bids from at least 3 separate providers with no material financial interest in the bonds from which proceeds were received;

the Alamo RMA must purchase the highest yielding guaranteed investment contract for which a qualifying bid is received;

the price of the guaranteed investment contract must take into account the reasonably expected drawdown schedule for the bond proceeds to be invested; and

the provider must certify the administrative costs reasonably expected to be paid to third parties in connection with the guaranteed investment contract.

Investment Pools The Alamo RMA may invest its funds and funds under its control through an eligible investment pool if the Alamo RMA Board by order or resolution, as appropriate, authorizes investment in the particular pool. An investment pool shall invest the funds it receives from entities in authorized investments permitted by the Public Funds Investment Act, Subchapter A. and may invest its funds in money market mutual funds to the extent permitted by and consistent with this subchapter and the investment policies and objectives adopted by the investment pool.

To be eligible to receive funds from and invest funds on behalf of the Alamo RMA under the Public Funds Investment Act, an investment pool must furnish to the Alamo RMA’s Investment Officer or Designee an offering circular or other similar disclosure instrument that contains, at a minimum the following information: the types of investments in which money is allowed to be invested; the maximum average dollar-weighted maturity allowed, based on the stated maturity date, of the

pool; the maximum stated maturity date any investment security within the portfolio has; the objectives of the pool; the size of the pool; the names of the members of the advisory board of the pool and the dates their terms expire; the custodian bank that will safekeep the pool’s assets; whether the intent of the pool is to maintain a net asset value of $1.00 and the risk of market price

fluctuation; whether the only source of payment is the assets of the pool at market value or whether there is a

secondary source of payment, such as insurance or guarantees, and a description of the secondary source of payment;

the name and address of the independent auditor of the pool; the requirements to be satisfied for the Alamo RMA to deposit funds in, and withdraw funds from, the

pool and any deadlines or other operating policies required for the Alamo RMA to invest funds in and withdraw funds from the pool; and

the performance history of the pool, including yield, average dollar-weighted maturities, and expense ratios.

To maintain eligibility to receive funds from and invest funds on behalf of the Alamo RMA under the Public Funds Investment Act, an investment pool must furnish to the Alamo RMA’s Investment Officer or Designee: investment transaction confirmations; and a monthly report that contains, at a minimum, the following information:

o the types and percentage breakdown of securities in which the pool is invested; o the current average dollar-weighted maturity, based on the stated maturity date, of the pool;

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o the current percentage of the pool’s portfolio in investments that have stated maturities of more than one year;

o the book value versus the market value of the pool’s portfolio, using amortized cost valuation;

o the size of the pool; o the number of participants in the pool; o the custodian bank that is safekeeping the assets of the pool; o a listing of daily transaction activity of the entity participating in the pool; o the yield and expense ratio of the pool, including a statement regarding how yield is

calculated; o the portfolio managers of the pool; and o any changes or addenda to the offering circular. o

The Alamo RMA, by contract, may delegate to an investment pool the authority to hold legal title as custodian of investments purchased with its local funds. In this section, “yield” shall be calculated in accordance with regulations governing the registration of open-end management investment companies under the Investment Company Act of 1940, as promulgated from time to time by the Federal Securities and Exchange Commission. To be eligible to receive funds from, and invest funds on behalf of, the Alamo RMA under the Public Funds Investment Act, a public funds investment pool created to function as a money market mutual fund must mark its portfolio to market daily, and, to the extent reasonably possible, stabilize at a $1 net asset value. If the ratio of the market value of the portfolio divided by the book value of the portfolio is less than 0.995 or greater than 1.005, portfolio holdings shall be sold as necessary to maintain the ratio between 0.995 and 1.005. In addition to the requirements of its investment policy and any other forms of reporting, a public funds investment pool created to function as a money market mutual fund shall report yield to its investors in accordance with regulations of the federal Securities and Exchange Commission applicable to reporting by money market funds. To be eligible to receive funds from and invest funds on behalf of the Alamo RMA under the Public Funds Investment Act, a public funds investment pool must have an advisory board composed:

equally of participants in the pool and other persons who do not have a business relationship with the pool and are qualified to advise the pool, for a public funds investment pool created under Chapter 791 and managed by a state agency; or

of participants in the pool and other persons who do not have a business relationship with the pool and are qualified to advise the pool, for other investment pools.

To maintain eligibility to receive funds from and invest funds on behalf of the Alamo RMA under the Public Funds Investment Act, an investment pool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by at least one nationally recognized rating service. If the pool operates a website, it must provide all information required in the offering circular, transaction confirmations and monthly statements, mark to market data and net asset value on the website. To maintain eligibility to receive funds from and invest funds on behalf of the Alamo RMA under this chapter, an investment pool must make available to the Alamo RMA an annual audited financial statement of the investment pool in which the Alamo RMA has funds invested.

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If an investment pool offers fee breakpoints based on fund balances invested, the investment pool in advertising investment rates must include either all levels of return based on the breakpoints provided or state the lowest possible level of return based on the smallest level of funds invested.

POLICY ADOPTION The Alamo RMA's Investment Officers will review this policy periodically in accordance with the Act, to evaluate its effectiveness in meeting the Alamo RMA's public funds investment objectives as stated herein, and in the course of their review revise and update the list of qualified Securities Investment Firms, Broker/Dealers, Banks, and Mutual Funds with whom the Alamo RMA executes or may engage in investment transactions. The Alamo RMA Board shall review the Investment Policy and investment strategies annually and shall approve and adopt a resolution, which states that the Alamo RMA Board has reviewed the Investment Policy and investment strategies. Such resolution so adopted shall record any changes made to either the Investment Policy or investment strategies.

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Exhibit A Sample Security Investment Firm,

Mutual Fund and Broker/Dealer Certification

I hereby certify that I have personally read the Alamo RMA Investment Policy and the State of Public Funds Investment Act and agree to comply with both. We have implemented or have in place reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and municipal clients. Account Executives and personnel assigned to the Alamo RMA account will be routinely informed of the Alamo RMA investment strategy and investment objectives to:

(1) effectuate investment transactions that satisfy, on a timely basis, cash flow requirements;

(2) exercise prudence in the selection and trade of securities that suitable investments for the financial requirements of the Alamo RMA;

(3) preserve the safety of principal;

(4) have marketability and liquidity;

(5) create a portfolio of investments that is comprised of diversified securities; and maximizes yield after due consideration is given to the above requirements

We pledge to exercise due diligence in informing you of all foreseeable risks associated with financial transactions conducted with our firm. I attest to the accuracy of our responses to your questionnaire. Business Organization Signature of Registered Principal Printed Name and Title Date

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Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, October 16, 2014 Agenda Item 5: Discussion and appropriate action regarding approval of the Alamo RMA Financial Advisors Scope of Work for Work Authorization Number 1 not to exceed $49,275. (Seth McCabe) For those services not resulting in a debt issuance, the Financial Advisor contract with Estrada Hinojosa & Company, Inc. requires the approval of the Alamo RMA Board before work can proceed. As Financial Advisor to the Alamo RMA, Estrada Hinojosa & Company, Inc. proposes the following scope of work which shall be initiated at the direction of the Board or the Board’s representative. The initial phase of the U.S. 281 Project requires preliminary work to be completed, as described below:

Create preliminary operations and maintenance projections for US 281 Project

Prepare preliminary financing feasibility plan for US 281 Project Prepare first draft of $230 million US 281 Project SIB loan application Traffic and Revenue Report Review

Additionally, Estrada-Hinojosa will manage the development of a Request for Qualifications for Financial Underwriting Services for the Alamo RMA and will later assist in reviewing responses. Investment Banks selected by the Board as a result of the RFQ will form a pool of firms the Board can later choose from to assist the Alamo RMA in the instance of a bond issuance.






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MEMORANDUM DRAFT

TO: Seth McCabe, Director of Management and Financial Services Renee Green, Director of Engineering and Operations FROM: Don Gonzales, Paul Jack and Troy Madres – Estrada Hinojosa & Company, Inc.

RE: Proposed Scope of Work #1

DATE: October 7, 2014

As Financial Advisor to the Alamo RMA, Estrada Hinojosa & Company, Inc. (“EH”) proposes the following scope of work. Such scope of work shall be initiated at the direction of the Board or the Board’s representative. This scope is considered preliminary as part of the initial phase of work for the US 281 Project.

Proposed Scope of Work items

Create preliminary operations and maintenance projections for US 281 Project o Obtain level 2 T&R study from RMA and review results o Peer study of O&M metrics from other TX RMAs and toll road authorities

operations: cost/transaction routine maintenance: cost/lane mile R&R: estimates for milling/paving, structure replacement

o Develop conservative approach o helpful/used for SIB loan pro forma

Prepare preliminary financing feasibility plan for US 281 Project

o Assemble pro forma with revenues and expenses o Obtain capex and construction schedule o Run preliminary debt service schedules and debt service coverage schedules on net

revenues

Prepare first draft of $230 million US 281 Project SIB loan application o Fill out draft SIB loan application o Obtain preliminary design/engineering from GEC o Obtain annual financial statements from RMA o Include signed resolution from the Board o Include copy of most recent RMA budget o Develop financing schedule for project

Develop and manage initial Underwriting RFQ process

o Develop new Underwriting RFQ based on previous Alamo RMA and other RMA examples o Work with Alamo RMA staff to finalize RFQ document o Distribute RFQ and manage document control o Review RFQ responses and create process for selection team review (to be determined) o Manage and participate in oral interviews or secondary review (to be determined) o Final selection of underwriting syndicate (to be determined)

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Miscellaneous

o Send peer agency debt policies to RMA staff

Traffic and Revenue Report Review o Review T&R study assumptions o Ongoing work with staff and T&R consultant on latest draft of level 3 T&R study

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Proposed

Task Title O&M Pro

US 281 pr

US 281 SI

Underwri

Administr

Meeting(s

T&R Assis

Total HouRate Cost

Hourly d

Task Title UW RFP

Distribute

Review RF

Orals/seco

Final sele

Total

d Hours and

ojections

reliminary fea

IB Loan

ting RFQ dev

rative

s)

stance

urs

detail for Und

development

e RFP and Do

FP responses

ondary review

ection

Rates for Al

asibility

velopment

derwriting R

oc Control

s

w

p

amo RMA w

GonzalesMD2.0

21.02.02.0

1.0

10.038.0

$350$13,300

RFQ process

GonzalesMD2.0

2.0

page 3

work

Jack MMD2.0

20.02.02.5

2.0

14.042.5

$350$14,875 $1

Jack MMD2.00.5

2.5

Madres MEVP A

4.022.0

4.04.01.0 2.0

14.051.0

$350 $17,850 $2

Madres MEVP A

2.0 2.0

4.0

Mejia GarAVP AV

2.0 2.0 1.0 2.0

2

4.0 11.0 2

$250 $25,750 $50

Mejia GarAVP AV

2.0

2.0 0

za TotalVP

10.065.0

9.010.5

2.0 3.0

42.02.0 139.550 00 $49,275

za TotalVP

6.04.50.00.00.0

0.0 10.5

l

00050

05

5

l

050005

5-4

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, October 16, 2014 Agenda Item 6: Citizen’s Communications Citizens must sign the register to speak


GAVINO RAMOS VICE CHAIR REYNALDO L. DIAZ, JR. SECRETARY/TREASURER TOMMY CALVERT, JR. RAMIRO CAVAZ0S



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Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, October 16, 2014 Agenda Item 7: Executive Session Pursuant to Chapter 551, Subchapter D, Texas Government Code At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session for consultation concerning attorney-client matters (real estate, litigation, contracts, personnel, and security) under Chapter 551 of the Texas Government Code.

A. Subsection 551.071(1). Consultation with Attorney – Consultation with, and advice from legal counsel concerning pending/contemplated litigation, including but not limited to Aquifer Guardians in Urban Areas v. United States Federal Highway Administration et. al, settlement offers and negotiations, and other legal issues.

B. Section 551.074. Personnel Matters – Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.

C. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way.






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alamo rma board of directors meeting agenda packet for october 16, 2014

Documents

alamo rma board of directors

board meeting

alamo rma investment

alamo rma engineer

board room

board memorandum

approval of minutes

operating budget