Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves!

Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves! Caves!

Alaska Caving Symposium

Hosted by: Alaska Pacific University

Justin Dickens / Rachel Flanagan / Kati Rowen / Seth Schumacher / Sarah Gouwens

Description:

The Alaska Caving Symposium was designed to link the caving community to the

population of Anchorage, Alaska and specifically develop networking between APU and

the caving industry in Alaska. Well known Alaskan cavers of differing specialties

presented work for APU students, staff and faculty; UAA students, staff and faculty; and

the general public of Alaska at the symposium on April 16th, 2011.

Why and Who:

Choosing when and where the symposium would take place and inviting some of

the more well-known cavers in Alaska, were two essential tasks to be dealt with. It was

determined it would be best if they covered a variety of topics, we needed to decide

what topics to cover. These varied topics added options for possible logistical problems

and conflicts, but ultimately, we allowed the speaker to choose their topic. Additionally

the variation would hopefully broaden the horizon and spark the interest of more people.

Experienced climbers and cavers were welcome; however, the true target audiences

were the curious, the Joe Climbers and perhaps thrill seekers just looking for something

interesting and new to learn about.

When and Where:

Coordinating the schedules of the desired speakers proved to be difficult but to

also sync the symposium up with the typical schedules of students and school run

activities proved to be exceptionally difficult. In the beginning, we felt that this seminar

would attract a lot of attendees and that extra space would be necessary. We selected

Carr-Gottstein Building Room 102 as our venue. The specific itinerary of speaker

presentations changed from time to time but the final date was set for Saturday the 16 th

of April, 2011. The symposium began at twelve noon and stretched on until six at night.

Transportation:

One major logistic was the transportation of cavers. The process of how cavers

would arrive in Anchorage, where and how long they would stay, and how they would

get to the symposium on Saturday morning provided for the addition of a work intensive

logistics section to the seminar.

Budget:

In order to hold the caving symposium a budget was required in order to make

this all feasible, we needed $750, in the end, in financial support. The Associated

Students of Alaska Pacific University provided the symposium with $750 after a

proposal was submitted and approved by their board. This money covered the payment

for the services of presenting by each speaker, airfare to get to Anchorage for one

speaker, and also lodging in some cases. A small chunk of the budget went towards

catering for the event, which was obtained through Alaska Pacific University’s Dining

Services (contact Matt Stephens).

Symposium Itinerary:

11:30 pm Set Up in Carr Gottstein Room 102 Get food ready and set out

12:30 pm Dr. Julius Rockwell Jr.

o Glacier Caves

1:30 pm Set up for next presenter

2:00 pm Jansen Cardy

o Cave Photography

3:00 pm Set up for next presenter

3:30 pm Dan Montieth

o Windows into the Past

4:30 pm Set up for next presenter

5:00 pm Cameron Sanders

o Finding the Big One: Ethics in Caving

Organization:

As a group dedicated to presenting Anchorage with a good caving symposium,

we delegated up tasks so that the logistical process of planning the event would roll out

relatively easily. Through meeting with each other and setting up a group webpage,

where files could be uploaded and group members could communicate effectively with

one another, we developed a rather solid agenda for the caving symposium.

Evaluation:

The group had the misfortune of scheduling the seminar on the first truly beautiful

day of spring and we lost many of the people who may have attended to the bright

sunlight. Also many other school activities and events were scheduled to take place at

the same time as ours, this was despite the fact that we had scheduled and started

advertising before they did. All in all we believe our total attendance, not including the

group members or the speakers, was ten people. Some of the attendees provided

feedback saying that the symposium was too long in duration. This could have possibly

been reduced by having a break outside where attendees can look at some of the

equipment, try it out their selves, or at least stretch their legs.

Advertising:

We advertised the symposium all over Anchorage in hopes of drawing in a large

crowd. From flyers placed throughout the college campuses and around town to radio

shows and weekly event calendars we reached out to all the basic advertisings venues.

Listed below are the methods in which the symposium was advertised:

Datebook 49

o (Online with NPR Anchorage)

o It was announced on NPR

Zvents

o (Anchorage Daily News Online Calendar)

o It made it into the paper for that week (listing enclosed in document).

Anchorage Convention and Visitor’s Bureau

o Calendar of Events at Anchorage.net

Facebook

o Event invite to all major Alaska groups.

Flyers

o Placed Around APU, Within the UAA complex, and throughout Anchorage.

Alaska Caving Symposium

Public Service Announcement:

On April 16th, 2011, Alaska Pacific University will be hosting the Alaska Caving

Symposium beginning at 12 Noon. Cavers from all over the great state of Alaska will

present their work for the group. Events are open to the public so come and experience

the Alaska Caving Symposium. Contact Justin Dickens at jdickens@alaskapacific.edu

or phone number 907-306-4261.

Flyers:

Alaska Caving Symposium:

Request for Funding

Alaska Pacific University will be hosting the Alaska Caving Symposium. The

symposium will be held on Saturday, April 16th in Carr Gottstein room 102. The event

brings together some of the greatest cavers in the state to present work to the SPU

student body and the anchorage community. The symposium will need some funds to

assure that it indeed happens, thus, we are requesting financial assistance from the

Associated Students of Alaska Pacific University and the Residence Hall Council. Five

esteemed speakers will provide attendees with knowledge on the underground realm of

our great state during this social interaction between students, staff, and the general

public. APU can mark the start of an annual symposium with the success of this event,

thus bringing APU into a larger community of professionals and excellent work.

Cost Breakdown

Speakers Costs

Dr. Julius Rockwell Jr.o Pay for Speaking 100.00

Jansen Cardyo Pay for Speaking 100.00

Dan Monteitho Pay for Speakingo Half of travel costso Half of lodging costs

100.00300.0050.00

Food 100.00

Total $750.00

Contact

Justin Dickens with questions about advertising, predicted attendance, or any other logistical issues at jdickens@alaskapacific.edu.

Contract: Promise of Payment(We didn’t end up using this after it was sent out.)

Victoria Houser is invited to speak at the Alaska Caving Symposium that Alaska Pacific University is holding on Saturday, April 16th, 2011. Alaska Pacific University has agreed to purchase a round trip plane ticket from Ketchikan, Alaska to Anchorage, Alaska and to reimburse the costs of a ferry ride from Thorne Bay, Alaska to Ketchikan, Alaska.

Alaska Pacific University agrees to: Pay $613.90 (with taxes/fees) for the plane ticket.

o Alaska Airlines 67 Ketchikan (KTN) 4:44 pm Fri, Apr 15 Anchorage (ANC) 9:27 pm Fri, Apr 15

o Alaska Airlines 62 Anchorage (ANC) 8:00 am Sun, Apr 17 Ketchikan (KTN) 12:36 pm Sun, Apr 17

o Fare $594.00 Taxes & Fees $19.90 Total: USD $613.90

Reimburse $94 for the costs of the ferry. o Alaska Inter-Island Ferry Authorityo Roundtrip fare per person $74 o Fuel Surcharge $19.98o Total: $94.00

By signing, you agree that Alaska Pacific University will pay the above amount of $707.90 in full for the services of Victoria Houser.

Lead Event Organizer

Justin DickensJustin Dickens