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Attendance & Absences

How to keep track of your employees!

# A L L I A N C E 2 0 1 7

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YOUR PRESENTERKen DeyoSenior HRP Solution Architect

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AGENDA

S T A R T S t a t i s t i c s A t t e n d a n c e I n N A V W e b A p p sI n t r o d u c t i o n s Q u e s t i o n s ?

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ABSENCE STATIST ICS

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Some Statistics about Absenteeism in Canada• In 2015, the average absence rate among Canadian organizations was

8.9 days per year which is down from 9.3 in 2011• Private sector organizations saw a lower level of work absences (7.8

days) than the Public Sector (12.7 Days)• Unionized Employees had higher work absence rates than those who

were non-unionized 13.1 Days per year, compared with 7 days respectively.

• The public sector is 75% unionized• The highest rate of absenteeism in Canada is in the health care and

social assistance sector at 14 days per employee per year….a 57% increase over the national average!

• The Cost of Absenteeism to the Canadian Economy in a single year is...(Care to take a guess?)

http://www.hrreporter.com;Conference Board of Canada/Statistics Canada Report

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Some Statistics about Absenteeism in Canada

The Cost of Absenteeism to the Canadian Economy in a single year is a STAGGERING 16 Billion ….yes BILLION

dollars each year.

BUT you think THAT’s Shocking???http://www.hrreporter.com;Conference Board of Canada/Statistics Canada Report

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Some Statistics about Absenteeism in the USA

The Cost of Absenteeism to the US Economy

in a single year is:$?

http://www.hrreporter.com;Conference Board of Canada/Statistics Canada Report

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Some Statistics about Absenteeism in Canada

The Cost of Absenteeism to the US Economy

in a single year is a STUNNING

$576 BILLION Dollars!!!http://www.hrreporter.com;Conference Board of Canada/Statistics Canada Report

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How can we better manage absenteeism?• Understand your Organizational drivers and predictors of

absences (What are yours?)• Identify Roles and Responsibilities• Track Absences (look for trends)• Have a clearly-defined formal Attendance Policy• Focus on Prevention• Intervene early • Have a plan to address your absenteeism• Use your data to build a strategy

http://www.hrreporter.com;Conference Board of Canada/Statistics Canada Report

http://www.benefitscanada.com/benefits/disability-management/managing-workplace-absenteeism-51709

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Attendance in NAV

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Causes of Absence

• What is a Cause of Absence and how does it differ from a Cause of Inactivity?

• How do I configure a Cause of Absence in Dynamics NAV?

• Can I Group Similar Cause of Absences Codes Together e.g. Vacation/Sick?

• Where are the Causes of Absence used in the solution?

• What is an Absence Incident and does it apply to me?

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Attendance Plans

• What is an Attendance plan and how does it work?

• What are the key components of a plan?• How does an Attendance Plan get connected

with my employees?• Can I reflect specific arrangements with an

Employee in an Attendance plan?

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Absence Entitlements

• How do I calculate Absence Entitlements for employees?

• I’m sure that my entitlement rules are different than those of other SPARKROCK Clients, how do I set mine up?

• Are my NAV calculations fixed, or can they be modified if needed?

• How/When do entitlements get applied to my Employees’ official record

• What happens with Entitlements when employees start or leave during an Entitlement period?

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Carry-Forwards

• What is a carry-forward?• Where do I go to effect Carry Forward’s in the

Attendance Management solution?• What happens if there is a cap on the amount

of allowable Carry Forward? • What if I want someone to use their Carry

Forward up before using this year’s entitlement amount?

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Attendancein WebApps

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Absence Requests

• How and when do Employees create Absence Requests in WebApps?

• Are there restrictions to the types of absences I can Request in WebApps?

• Do employees’ need to contact their HR Department first to ensure they have a large enough balance of their entitlement remaining before they book their absence?

• If an employee is unable to create an absence request can it be done for them?

• Do employee absences get approved before they are finalized?

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Absence Balances

• How do employees see their available balances in Employee WebApps

• If I’m implementing the Attendance functionality for the first time, do I have to manually update NAV with all of my absence balances available for future consumption?

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Managers and Absences

• If I’m a manager, what absence related information can I see my own absence information separately from my employees?

• What kind of information • Can my organization configure the solution to

limit what Causes of Absence Managers can see or work on?

• Where do I see my employees on Maternity leave when I look at absences (Hint: You CAN’T! …)

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Quest ions?

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EVALUATIONSP L E A S E TA K E 5 M I N S T O C O M P L E T E A S E S S I O N E VA L U AT I O N .

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