almap consti and by laws 2011

8/12/2019 Almap Consti and by Laws 2011

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CONSTITUTION AND BY LAWS OF THE

ALLIANCE OF LEGAL MANAGEMENT ASSOCIATIONS OF THE

PHILIPPINES, INC. (ALMAP, Inc.)

PREAMBLE

We, the Alliance of Legal Management Associations of the Philippines,

Inc., imploring the aid of Almighty God, honoring the decrees of all its member

schools in order to build an Alliance held together by common ideals and

aspirations, promote our general welfare and our course, protect our interests

and rights, do ordain and promulgate this Constitution.

ARTICLE I

NAME AND SEAL

The name of the organization shall be Alliance of Legal Management

Associations of the Philippines, Inc. . The acronym of the Alliance shall be

ALMAP, Inc. .

The seal of the Alliance is composed of a red shield with two white

feathers joined together and three colored curve violet lines at its left side. The

name of the organization is written in a crescent shape at the right side of the

shield. Hereunder follows the seal of the Alliance.


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The seal can be changed through a majority vote of Executive Board and

2/3 vote of member schools.

ARTICLE II

NATURE

The Alliance of Legal Management Associations of the Philippines, Inc.

(ALMAP, Inc.) is currently composed of the thirteen (13) official legal

management student organizations from the thirteen (13) different universities

and colleges who proffer Legal Management program in the Philippines, such

as the Ateneo de Manila University, De La Salle University- Manila, Far Eastern

University- Manila, San Beda College-Manila, San Beda College Alabang, San

Sebastian College Recoletos-Manila, University of the East-Recto, University of

Santo Tomas, Bulacan State University, De La Salle University-Lipa, Lyceum of

the Philippines University, Isabela State University and University of San

Carlos Cebu. Other legal management student organizations from universities


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and colleges offering the legal management program may join and become

members of ALMAP, inc. upon invitation and subject to the membership

policies as may be hereafter formulated by ALMAP s Executive Board .

ARTICLE III

OFFICE

The principal office of the organization shall be located at the premises of

the school of the incumbent President of ALMAP, Inc.

ARTICLE IV

PURPOSES OF THE ASSOCIATION

The Alliance envisions itself:

a. to serve as the core of the different Legal Management Student

Organizations of the Philippines;

b. to undertake activities and seminars to promote academic excellence

among Legal Management students;

c. to provide an avenue for the dissemination, acquisition, exchange and

promotion of information on the Legal Management program;

d. to enable its members to contribute to the development of the country

through social, political and economic welfare and education services

with an overriding commitment to national support;


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e. to conduct activities necessary to the furtherance of knowledge on

business and entrepreneurship; and

f. to perform all other functions and activities, such as, but not limited to

fund-raising and solicitation activities solely necessary for the attainment

and advancement of any of the objectives enumerated herein.

ARTICLE V

EXECUTIVE BOARD

SECTION 1. QUALIFICATIONS

There shall be an Executive Board, which shall serve as the decision-

making body of the Alliance. No person shall be a member of the Executive

Board unless he is a bona fide student and member of the official legal

management student organization of the member school of the Alliance and of

good moral and academic standing in his school.

SECTION 2. OFFICERS, POWERS, AND DUTIES

The Executive Board of the Alliance shall hold these positions and the

following responsibilities:


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a. PRESIDENT

The President shall be the Chief Executive of the Alliance. He shall

preside in all the meetings of the members of the Alliance and the

Advisory Council.

He shall direct and oversee the activities of the Alliance. He shall

authorize expenditures of the appropriate budget and assign duties to

the other officers and members, who may not be specifically

stipulated by the By Laws, subject to the deliberation of the Executive

Board.

At the end of his term, he shall submit to the Advisory Council and to

the members within the first week of May, a complete and

comprehensive year-end report of the activities and operations of the

Alliance.

All disbursements of funds of the Alliance shall be authorized by him

and counter-signed by the VP for Finance.

b. EXECUTIVE VICE PRESIDENT

The Executive Vice President shall assume all the powers and duties

of the President in case of the latters absence, resignation, illness,

temporary incapacity or removal through vote of no confidence.

He shall assist the President in the latters work and perform such

other functions as may be necessary and delegated by the President.


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c. VICE PRESIDENT FOR DOCUMENTATION & PUBLICATION

The Vice president for Documentation & Publication shall make and

keep records of all the minutes of the meetings, agreements, and

decisions/ resolutions of the Advisory Council and the Executive

Board, and all other documents as may be deemed necessary by the

Alliance. He shall also attend to the issuance and service of notices of

meetings to the members of the Executive Board and of the Advisory

Council.

He shall coordinate with the secretaries or its equivalent of all

member organizations.

He shall be responsible for the creation, staffing, maintenance and

updating of the newsletter of the Alliance.

He shall perform such other functions as may be necessary and

delegated by the President.

d. VICEPRESIDENT FOR FINANCE

The VP for Finance is the financial officer of the Alliance and as such

shall have the custody of all the funds and properties of the Alliance

in such Banks as the Executive Board may designate. He shall

perform acts incident to his office, subject to the control of the

Executive Board.

He shall keep the required and proper books of account and enter

therein a full and accurate account of all money and properties


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received and paid by him in behalf of the Alliance. At the end of his

term, he shall submit to the Advisory Council and to the members

within the first week of May, a complete and comprehensive financial

report of the activities and operations of the Alliance.

He shall prepare at the start of the school year a budget proposal for

the activities of the Alliance. He shall render a report to the Executive

Board and to the Advisory Council, during the meetings, of the

remaining funds in his possession, together with the cash flow,

whenever required.

All disbursements authorized by the President shall be countersigned

by him.

e. VICE PRESIDENT FOR MEMBERSHIP

The VP for Membership shall be responsible for the documentation/

record-keeping of pertinent information relative to the existing

members of the Alliance and in the recruitment of new members.

He shall be in-charge of the Election of the Executive Board of the

Alliance.




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f. VICE PRESIDENT FOR MARKETING

The VP for Marketing shall be responsible for finding sponsors for the

projects of the Alliance. He shall have the task of drawing up

marketing packages for potential sponsors.



g. VICE PRESIDENT FOR PROMOTIONS AND ADVERTISING

The VP for Promotions and Advertising shall be responsible in

increasing the number of members of the Alliance, particularly by

Advertising through media and by all other means practicable upon

approval of the President.

He shall devise means to promote and advertise the activities of the

Alliance.



h. VICE PRESIDENT FOR CORPORATE COMMUNICATIONS

The VP for Corporate Communications shall provide linkages for the

different Legal Management student organizations and shall be the

prime moderator of the website.

He shall also promote camaraderie among all the member schools of

the Alliance.


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SECTION 3. TERM OF OFFICE

The members of the Executive Board shall hold office for one (1) school

year, starting from first day of April up to March 31 of the succeeding year or

until their successors have been duly elected and qualified.

ARTICLE VI

APPOINTED OFFICERS

SECTION 1. PURPOSE

The primary purpose of appointing officers is to have the Executive Board

effectively and efficiently disseminate work or other duties within the scope of

office of each Vice President. Furthermore, the appointed officers shall provide

assistance and produce quality work with their respective vice president.

SECTION 2. APPOINTED OFFICERS

The Executive Board, if it deems necessary, shall appoint officers to

effectively and efficiently disseminate work and projects of the Alliance.


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SECTION 3. QUALIFICATIONS

There shall be a special meeting held by the Executive Board in which a

deliberation of the set of qualified officers will be conducted. No person shall be

appointed as an officer unless he is a bona fide student and member of the

official legal management student organization of the member school of the

Alliance and of good moral and academic standing in his school. The approval

of an appointed officer shall be made through a majority vote of the Executive

Board.

SECTION 4. OFFICE, POWERS, AND DUTIES

Each officer shall assist the Vice President of his/her respective

department or perform such other function as may be necessary and delegated,

provided that such is within the scope of the departments duties. The allotted

positions are the following, to wit:

a. Associate Vice President for Documentation & Publication

Maximum of Four (4) officers will be appointed

b. Associate Vice President for Finance


c. Associate Vice President for Membership



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d. Associate Vice President for Marketing


e. Associate Vice President for Promotions and Advertising


f. Associate Vice President for Corporate Communications



The term of office of the appointed officers shall be co-terminus with the

Vice President they assist. hold office for one (1) school year, starting from the

first day of April up to April of the next year until the new set of executive

board are sworn in.

ARTICLE VII

ADVISORY COUNCIL

SECTION 1. ADVISORY COUNCIL

The primary function of the Advisory Council is to advice the Executive

Board. They shall be notified and informed of all activities of the Alliance and

shall participate and take active part in the deliberation and approval of any

amendments to the By-laws and Constitution of the Alliance. The advice of the


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Advisory Council, however, will not necessarily be binding to the Executive

Board.

SECTION 2. COMPOSITION OF THE ADVISORY COUNCIL

The Advisory Council shall be composed of the incumbent presidents of

the official legal management student organizations of the member schools,

which in addition to its president, is entitled to have at least three (3)

moderators in the Advisory Council.


The members of the Advisory Council shall hold office for a term of one

(1) school year, starting from first day of April up to March 31 of the succeeding

year until their successors have been duly elected and qualified.

ARTICLE VIII

MEMBERSHIP

SECTION1. SCOPE OF MEMBERSHIP

Only the official legal management student organizations of schools

offering the Legal Management program are allowed to be members of the

Alliance.


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SECTION 2. MEMBERSHIP

Admission to membership in the Alliance shall be made upon the

Ex ecutive Boards approval of the applicants duly completed application form.

The approval of new members can be made through a mere written assent of

member schools duly certified and signed by the President of the member

schools. Approval of the membership requires the majority vote of the

Executive Board and 2/3 vote of the member schools. The membership shall

remain valid while the members are in good standing. Membership shall be

revoked through a majority vote of the Executive Board and 2/3 vote of the

Executive Board. Written assent of the vote is likewise allowed.

The grounds for revocation of membership include, but shall not be

limited to failure to follow the Alliance By -laws and Constitution and failure to

religiously pay the membership dues.

SECTION 3. RIGHTS AND OBLIGATIONS

Members of the Alliance shall have the following rights and obligations:

3.1 Participate in and support the activities of the Alliance.

3.2 Abide by the rules, policies and regulations formulated by the

Executive Board.

3.3 Attend all meetings called by the Executive Board.


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3.4 Each member school of the Alliance shall be entitled to four votes

in the election of the members of the Executive Board.

3.5 Discuss any question or matter regarding the present Constitution

and By Laws.

3.6 Abide to this Constitution and By-Laws.

3.7 And to exercise such other rights under the Corporation Code of

the Philippines.

ARTICLE IX

MEETINGS

SECTION 1. QUORUM

The quorum for any meeting shall consist of at least the majority of all

members of the Executive Board. Attendance by proxy is not allowed.

SECTION 2. ANNUAL MEETINGS

The annual meeting of the members shall be held once each academic

year at the principal office of the Alliance or at any such other place or venue

as the Executive Board may determine. The President of the Alliance shall

render his annual report to the members regarding the activities of the Alliance


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every last Sunday of March or such date as may be determined by the

Executive Board.

SECTION 3. REGULAR MEETING

The regular meetings of the Executive Board shall be held every first and

last Sunday of the month. The meeting of the Executive Board together with

the Advisory Council shall take place every last Sunday of the month. The

President of the Alliance shall determine the venue of the meetings.

SECTION 4. SPECIAL MEETING

The Executive Board shall call for special meetings of the members as

the need arises.

SECTION 5. NOTICE

Notice of the time and place of the meeting of the Executive Board shall

be given at least three (3) days before the date set for such meetings.

SECTION 6. ABSENCES

Any member of the Executive Board who has incurred two (2)

consecutive absences during the regular meetings may be subjected to

disciplinary action by the body concerned, after due notice and hearing.


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SECTION 7. VOTING

At every meeting, only the Executive Board is entitled to vote in person.

Proxy voting is not allowed. Each member of the Executive Board is entitled to

one (1) vote. Any issue can be decided by a mere majority vote of the quorum

of Executive Board subject to the exceptions herein provided by this

Constitution.

ARTICLE X

ELECTIONS

SECTION 1. ANNUAL ELECTION

The annual election shall be held on the second week of March, unless

for meritorious reasons the Executive Board fixes another date which shall at

all times, not be later than last week of March. The Executive Board shall

enforce and administer all laws and regulations for the election of the new

Executive Board. For this purpose, the VP for Membership is tasked to hold

and coordinate the meeting. In the said election, the President shall preside

and in his absence, the Executive VP shall preside. In absence of the two

mentioned officers, the member schools can appoint a chairman to preside and


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conduct the election. The power of the appointed chairman shall cease upon

the election of the President.

SECTION 2. COMMISSION ON ELECTIONS

It shall be composed of the President of the Alliance and its incumbent

Executive Board. In case of absence of the President, the Executive Vice

President shall preside.

SECTION 3. MANNER OF ELECTION

The members of the Executive Board shall be elected by popular vote of

the majority of the members of the Alliance. Each member school is entitled to

four (4) votes.

ARTICLE XI

VOTE OF NO CONFIDENCE AND DISCIPLINARY SANCTION

SECTION 1

A Vote of No Confidence shall be a ground for the removal of the

members of the Executive Board and the appointed officers.


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SECTION 2.

The Vote of No Confidence shall have the concurrence of 2/3 vote of the

entire Executive Board.

SECTION 3.

The following shall be the grounds for a Vote of No Confidence:

3.1 Immorality

3.2 Gross Incompetence

3.3 Grave abuse of authority and/or power

3.4 When guilty of fraud, gross negligence or when his integrity

and/or honesty is in grave question

3.5 Willful and culpable violation of any provision of these By

Laws

3.6 Under disciplinary action by his respective school

3.7 For any other acts inimical to the image and welfare of the

Alliance as a whole


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SECTION 4.

Disciplinary sanctions as may be determined by the Executive Board,

shall be imposed on an erring member of the Executive Board or appointed

officers, subject to the requirements of due process.

ARTICLE XII

VACANCIES

SECTION 1.

In case of vacancy in the Executive Board, as a result of death, vote of no

confidence, resignation, or incapacity, the same shall be filled thru an election

to be held at least one (1) week after the vacancy occurs, unless such vacancy

occurs within sixty (60) days prior to the next scheduled election.

SECTION 2.

In case the President resigns, retires and/or is removed from his office,

the Executive Vice President shall become the President. In case the Executive

Vice President refuses, is incapacitated and/or fails to qualify, the remaining

members of the Executive Board, if still constituting a quorum, shall elect the

President.


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SECTION 3.

In case other Executive Board positions are not duly elected,

appointments thereto shall be made by the new members of the Executive

Board.

SECTION 4.

The person appointed to the vacancy shall serve the unexpired term of

the member of the Executive Board thus replaced.

ARTICLE XIII

MEMBERSHIP FEES

Membership fee shall be collected from the members in accordance with

the table of fees to be determined and or fixed by the Executive Board taking

into consideration the number of enrollees in the member organizations.


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ARTICLE XIV

TRANSITORY PROVISIONS

SECTION 1.

The term of office of the Executive Board is one (1) year, beginning from

the first day of April or the date of their oath of office, which ever comes later,

and shall end on March 31 of the following year or until a new set of Executive

Board shall have been elected and qualified and or have taken their oath of

office, which ever comes later.

SECTION 2.

In case of vacancy in office in any position as a result of death, no

confidence, resignation, or incapacity, the same shall be filled by an election of

at least one (1) week after the vacancy occurs, unless such vacancy occurs

within thirty (30) days prior to the next scheduled election.


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ARTICLE XV

AMENDMENTS AND/OR REVISIONS

SECTION 1.

Any amendments to, or revisions of this Constitution and By Laws shall

be initiated by at least twenty five percent (25%) of all the required

representatives of each member- organization. The petition for amendments or

revision of this Constitution and By Laws shall be done by filing a formal

request duly signed by the petitioners addressed to the Executive Board.

SECTION 2.

Any amendments to, or revisions of this Constitution and By Laws shall

be revised by the Executive Board, in a special meeting to be called for this

purpose and requires the majority vote of the Executive Board and the

concurrence of 2/3 affirmative vote of the member schools.


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ARTICLE XVI

EFFECTIVITY CLAUSE

No part of this Constitution and By Laws shall be repealed, amended or

revised within the next three (3) years, unless the need for such repeal,

amendments, or revision is of extreme necessity, which the Executive Board

exclusively determines by a majority vote.

This Constitution and By-laws is hereto signed by the Executive Board

2011- 2012 of the Alliance of Legal Management Associations of the

Philippines, Inc. (ALMAP, Inc.) this 4 June 2011 in Manila.


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ALLIANCE OF LEGAL MANAGEMENT ASSOCIATIONSOF THE PHILIPPINES, INC. (ALMAP, Inc.)

EXECUTIVE BOARD 2011- 2012

MUSASHI OGASAWARAPresident

RICHARD ALLEN AMAZONAExecutive Vice President

CHELO VIANCA MALAPITANVice President for Documentation and Publication

JOHN CEDRIC TENORIOVice President for Finance

RENIER ARIES RAZONVice President for Membership

ANDREA BIANCA REYESVice President for Marketing

MARK NESTER MENDOZAVice President for Promotions and Advertising

INNA VALDESVice President for Corporate Communications

almap consti and by laws 2011

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