1. passenger locator form 2. icao questionnaire 3. universal … · 2012-12-05 · international...

International Civil Aviation Organization

1. Passenger Locator Form2. ICAO Questionnaire

3. Universal Safety Oversight Audit Programme

Dr Anthony EvansChief, Aviation Medicine Section

International Civil Aviation OrganizationMontreal, Canada

• Passenger Locator Card Form• ICAO Questionnaire• Universal Safety Oversight Audit Programme

CAPSCA Cairo, December 2012

Passenger Locator Form

• Recommended for use when PHA needs to communicate with a contact of a known or suspected case

• Current form – on ICAO and WHO websites –has been revised

• Improvements made in light of H1N1 experience

New ‘form’Current ‘card’

Current

http://www.icao.int/safety/aviation-medicine/Pages/guidelines.aspx

http://www.capsca.org/CAPSCARefs.html

New form:“Adopted” (by ICAO Air Transport Committee) 7 May 2012“Effective” (available on ICAO websites) 29 October 2012“Applicable” (comes into force) 28 February 2013

“ICAO Health Related Documents “-in process of modification

Scanning Software

• ReadSoft– http://www.readsoft.com/software-products/forms-

processing.aspx

• Further information from:– Dr Karen Marienau (CDC) – E-mail: kqm5@cdc.gov– (check the ReadSoft website before contacting Dr

Marienau)

Questionnaire/survey – June 2010

• Sent to civil aviation regulatory authorities in all ICAO ‘Contracting States’ – i.e. member States of ICAO (States that have signed the Convention on

International Civil Aviation, the Chicago Convention (1944), currently 191).

• Aim – to determine weak areas in preparedness planning, from the viewpoint of civil aviation authorities

• Over 60 responses• Asia most prepared

Responses from:

• Angola, Armenia, Austria, Bahrain, Barbados, Belarus, Botswana, Brazil, Burundi, Canada, China; Cote d’Ivoire; Cuba; Czech Republic; Denmark; Dominican Republic; Ecuador; Estonia; Ethiopia; Finland; France; Germany; Ghana; Greece; Guatemala; Honduras; Hungary; Jamaica; Japan; Jordan; Lebanon; Madagascar; Malaysia; Mexico; Republic of Moldova; Republic of Mozambique; Nepal; Netherlands; New Zealand; Peru; Philippines; Poland; Portugal; Russian Federation; Saudi Arabia; Senegal; Serbia; Singapore; Slovakia; Republic of South Africa; Spain; Suriname; Sweden; Switzerland; Thailand; The Former Yugoslav Republic of Macedonia (FYROM); Trinidad and Tobago; United Kingdom; Uruguay; Venezuela; and Yemen.

9 questions……

1. My State has implemented Annex 9, Standard 8.16 that requires Contracting States to establish a national aviation plan in preparation for an international outbreak of a communicable disease

This question was answered by 100% respondents.

YES - 28 Respondents NO - 15 RespondentsIN PART - 23 Respondents

1.1.1 Is the national preparedness plan for aviation integrated with the general national preparedness plan?

YES - 45 RespondentsNO - 5 Respondents

1.1.2 Have airport operators been involved in the development of the national preparedness plan for aviation?

1.1.3 Have aircraft operators been involved in the development of the national preparedness plan for aviation?

1.1.4 Has the public health authority collaborated with the regulatory aviation authority in the development of the national preparedness plan for aviation?

2. Aircraft operators carrying passengers to/from my State are utilising the updated (2007) Aircraft General Declaration (Annex 9, Appendix 1 refers), which contains a revised Declaration of Health.

YES - 49 RespondentsNO - 14 RespondentsDON’T KNOW - 3 Respondents

3. Aircraft operators and/or the Public Health Authority in my State are utilising the Passenger Locator Card (Annex 9, Appendix 13 refers) for contact tracing of passengers who may have been in proximity to someone who may be suffering from a communicable disease

4. Aircraft operators carrying passengers to/from my State have been advised to implement the new (November 2009) procedure for notifying air traffic control of a public health event on board an aircraft (such as a suspected case of communicable disease)

5. Air traffic service providers in my State have been advised to implement the new (November 2009) procedure for informing the destination aerodrome of a public health event on board an aircraft (such as a suspected case of communicable disease) that has been advised to an air traffic controller by a pilot-in-command

6. Air traffic service contingency plans been developed that include public health emergencies (Annex 11 – Air Traffic Services, Attachment C, paragraph 4 refers)

This question was answered by sixty-five Respondents (100%).

7. Aerodrome emergency plans that include public health emergencies have been developed and tested (See Annex 14 — Aerodromes, Volume 1 —Aerodrome Design and Operations, Chapter 9, section 9.1 refers)

8. Aircraft operators include a Universal Precaution Kit for managing public health events on board aircraft, as part of their on board medical supplies (Annex 6, paragraph 6.2 refers)

This question was answered by sixty-five Respondents (100%).

9. My State has joined or plans to join the Cooperative Arrangement for the Prevention of Spread of Communicable Disease through Air Travel (CAPSCA) project (where available

9. My State has joined or plans to join the Cooperative Arrangement for the Prevention of Spread of Communicable Disease through Air Travel (CAPSCA) project (where available)

Universal Safety Oversight Audit Programme - Update

Audit questions undergoing final review

• To be implemented in May 2013• Proposals to include references to WHO

documents

CAPSCA-Cairo, December 2012

Audit - OrganizationICAO ref. Protocol question Reply Guidance for review of

protocol question Status of implementation Evidence/Notes/Comments

ORG: prevention of communicable disease

CC Art 14 A9 8.12 & 8.16 A37-13

Has the State identified a clear contact point at national aviation level, with identified individual(s), for policy formulation, operational organization of preparedness and coordination of a national plan in order to respond to a communicable disease or other public health emergency with the potential to pose a serious public health risk?

If yes, provide name and contact details

New questionThe World Health

Organization’s International Health Regulations (IHR) (2005) contain many Articles of relevance to aircraft and airport operators. The contact point addressed by this question (or equivalent individual in the regulatory authority) should be aware of the existence of the IHR (2005) and should have a contact point in the State’s ministry of health to facilitate intersectoralcollaboration

Organization protocols

• Has the State identified a clear contact point, with identified individual(s), at national aviation level for policy formulation, operational organization of preparedness and coordination of a national plan in order to respond to a communicable disease with the potential to pose a serious public health risk?

• CC Art 14; Annex 9, 8.12 & 8.16; A37-13

Aircraft Operations Protocols (1)

• Does the aircraft operations organization ensure that the air operator has established a procedure for the crew to evaluate a traveller with a suspected communicable disease, based on the presence of a fever and certain other signs or symptoms?

• Annex 9, 8.15, Note 1; Annex 6, 6.2 and Attachment B

Guidance for review of question

• Review operations inspectors procedures to ensure they check air operators related procedures

• Sample an air operator procedure to confirm implementation, check if the universal precaution kit is used (not mandatory, recommendation)

• Check the procedure contains communication between the cabin crew and the flight crew and the transmission, for States where it is required, of a General Declaration form.

Aircraft Operations Protocols (2)

• Does the aircraft operations organization ensure that the air operator has established procedures for the pilot in command to report promptly to ATC a suspected communicable disease, in order to facilitate the presence of any special medical personnel and equipment necessary for the management of public health on arrival?

• Annex 9, 8.15; PANS ATM Doc 4444, 16.6.1

Air Navigation Service Protocols (1)

• Does the State ensure that procedures have been established for providing service to aircraft in the event of emergency?

• Annex 11, 2.23, 2.30, Attachment C; PANS ATM Doc 4444, 15.1; A11

• Review mechanism established to ensure effective implementation• Review documented evidence of the procedures followed to render

assistance to an aircraft in the event of the following emergencies:1. Unlawful interference2. Aircraft bomb threat3. Emergency descent

• Review mechanism established to ensure effective implementation• Review documented evidence of the existence of contingency plans

and how they are applied• Review documented evidence for inclusion of

contingency plans in respect of public health emergencies

Air Navigation Service Protocols (2)

• Does the State ensure that the ATS has established a procedure, upon receipt of information from a pilot regarding a suspected case of communicable disease, to forward a message as soon as possible to:– the ATS unit serving the destination/departure if

applicable– the public health authority (PHA) or the appropriate

authority designated by the State– the aircraft operator or its designated representative

the aerodrome authority?

• PANS ATM Doc 4444, 16.6.2 & 16.6.3

• Review procedure and mechanism established to ensure the message is forwarded to the appropriate entities, especially that relating to transfer of information from the destination ATS unit to the public health authority

• Review the mechanism to ensure the contact details of each entity is up to date and available

• During industry visit ensure the procedure is known by the staff and contact details of the entities are available

Aircraft Operator (or handling agency) at destination aerodrome

incl. ground-based medical services provider

(if available)

- Aircraft Callsign (ID) - Dep. Aerodrome- Dest. Aerodrome- Est. Time Arrival- Number of persons

on board - Number of susp. cases- Nature of public

health risk

• Airport Operator• Public Health Authority• Other agency(ies)

NOTIFICATION OF SUSPECTED COMMUNICABLE DISEASE, OR OTHER PUBLIC HEALTH RISK, ON BOARD AN AIRCRAFT

Air Traffic Controller

Destination Aerodrome

Air Traffic Services

ICAO Aircraft General Declaration - Declaration of Health

(ICAO Annex 9, Appendix 1 & IHR (2005) Annex 9)

Departure Aerodrome Air Traffic Services

Via local procedure(Aerodrome

Emergency Plan)

Voice or data link e.g. AFTN*

• Airport Operator• Public Health

Authority• Other agency(ies)

Via local procedure(Aerodrome Emergency Plan)

*AFTN = Aeronautical Fixed Telecommunication Network

Aerodrome Protocols

• Has the State promulgated regulations for aerodrome operators to develop emergency plans, including appropriate cooperation and coordination with other entities involved in the provision of emergency services and the development of the plans?

• Annex 14, Vol. I, 9.1.1 to 9.1.3, Rec Annex 14, Vol. I, 9.1.4 & 9.1.5, GM Doc 9734 Part A 2.4.7 GM Doc 9774 App. 1 4.3

• Verify regulations• Cross-check with ICAO Annex 14 compliance checklist• Review evidence to confirm effective implementation, cooperation

and coordination

• Include emergencies which may occur in the vicinity of an aerodrome

• Sample aerodrome manual

• Review regulation and manuals to ensure inclusion of public health emergencies and coordination with public health services

International Civil Aviation Organization

1. Passenger Locator Form2. ICAO Questionnaire

3. Universal Safety Oversight Audit Programme

Dr Anthony EvansChief, Aviation Medicine Section

International Civil Aviation OrganizationMontreal, Canada

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