2 effective powerpoint presentations aruna viswadoss, ph.d. itc aruna@virginia.edu acknowledgements:...
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Effective PowerPoint Presentations
Aruna Viswadoss, Ph.D. ITC
aruna@virginia.edu
Acknowledgements: Ellen Ramsey, ITC, and Sue Ellen Breeden, ITC
Much of the content and formatting of this presentation are from the original presentation by Ellen Ramsey at the Office Technology
Conference, 2000.
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PowerPoint Basics
• What can you create:
• Term: each page in a presentation is a “slide”
• Possible to have many slides in one file
• On-screen presentations• Web pages/presentations• Speaker notes
• Audience handouts• 35 mm slides• Color and B&W overheads• Paper printouts
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PowerPoint Is Useful• Powerful features• Spike up dry subject matter • Appeal to different learning styles• Multimedia file friendly• Web access to absentees • Paperless; reuse with modification• Move slide order, outline
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PowerPoint Is Not That Useful
• Some subject areas• Pedagogy issues
– Demo, hands-on, small group work
• Technology issues• Time crunch *• Need to make last minute
changes/additions• If features not relevant to needs
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Additional UsesPowerPoint provides a framework:• For organizing lecture materials• For organizing images and sounds• For building lecture outlines• For creating custom lectures for
different groups based on one lecture• Lecture related notes / handouts• Ability to link URLs, Office applications,
from within
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Text Layout• Legible, large fonts• No underlining• Bold, color, italics• 6 lines, 6 words• Key points• Recommended
fonts• Serif vs. Sans Serif
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Color
• Choose colors wisely• Stick to a theme• Darker backgrounds• Lighter text and graphics• Know your lighting conditions
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Color Don’ts: Examples
Green on Red Red on Green
Brown on Green
Green on Brown
Blue on Black Black on Blue
Blue on Purple Purple on Blue or Blue-green
Multicolors Multicolors
Animation, esp. pointless
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Graphics
• Images should be: – Meaningful – Clear and professional– Limited in number– Subdued if background
• Animation– For emphasis
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• Beware of file sizes [compressed (.jpg, .gif) vs. uncompressed image files (.bmp)]– Ensure transportability
• Photos– Bitmap in background or foreground– Resolution affects file size, transition speed
• Lower resolution = smaller file size
More Graphics
The Holsinger Studio Collection, X8276B, Special Collections Department,
University of Virginia Library (http://www.lib.virginia.edu/speccol/holsinger/)
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Graphics Resources
• Image Repositories at UVa– Digital Media Center
http://www.lib.virginia.edu/dmc/
– Electronic Text Centerhttp://etext.lib.virginia.edu/
– Holsinger Studio Collection http://www.lib.virginia.edu/speccol/holsinger/
– ITC Photo Repositoryhttp://www.itc.virginia.edu/pubs/uva-images/
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Templates
• Slide templates should be: – Relevant to subject matter – Darker in color – Clear and professional– Sparing with animation– Office 2000 defaults provide
many choices• Web searches provide alternatives• Choices will grow as product ages
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Planning: What, How, Who, Where
• Consider your message
• Pick the best tools• Know your
audience• Know your
environment
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Preparation• Use slides as emphasis for key points
– Don’t read off the screen– Use outlines, flowcharts, graphs, and cue slides to
emphasize main points– Use slides as prompts, outlines, or conversation points, not
cue cards
• Use handouts to reinforce your presentation– Make sure the sequence of printed slides and supplemental
materials matches the sequence of your presentation– Introduce information in handouts that has not been
covered during presentation• People won’t look at appendices, etc. unless you point them
out• Hand out additional materials at the end of your presentation,
otherwise people will read them while you are speaking
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Preparation
• Effective slides– Emphasis, prompts, or
outlines– Well edited
• Effective handouts– Reinforce points– Match sequence– Supplemental materials
East West
North
South
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Practice• Know your content!• Test everything
– Timing and narration
– Equipment– Room, lighting
• Backups– On hard drive– Non-electronic– Murphy’s law
ContentTestBackup
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Presenting• Acknowledge
distractions/mistakes • Major changes?• Follow up questions• Keep on track• Prioritize content• Evaluate for next time• Speaker space / physical
location
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