2009 festival & events seminar ”re-invention for changing market needs” festival operations...

2009 Festival & Events Seminar”Re-Invention for Changing Market Needs”

Festival OperationsWho, What, Where, When, How & Why?

Presented by Michael SaizOperations Coordinator:

Hawaii Healing Garden FestivalsHawaii Health Guide

www.hawaiihealthguide.comInfo@hawaiihealthguide.com

808-638-0888

Images: Copyright©2008 CarolynQuan.com

Festival OperationsHawaii Healing Garden Festivals

2005 - Kauai: KCC, Puhi 2006 - Oahu: Waimea Valley

2007 - Statewide (SPEP)

2008 - Statewide (SPEP)

2009 - Statewide (CPEP)

Hawaii Healing Garden Statewide Festivals

Kauai Oahu Maui Big Island

Who, What, Where,When, How & Why?

Who’s Involved

What will happen

Where it happens

When it happens

How it gets done

Why we do it ?

OK Why: Why is “Why” 1st ? Who are we serving? and Why we are doing this? Guides our actions to meet our Mission & Goals! Guides how Operations will achieve our objectives!

Who:Who’s Involved ?

Attendees Presenters Entertainers Vendors Partners Sponsors Staff Volunteers Security Press… How are they all

supported?

What will happen & What we need

Program Logistics

Schedules & Check Lists

Decisions & Details

Supplies & Equipment

Pre < Event Day > Post

Share & review the plan

“Even the grandest project depends on the success of the smallest components”

Where:Location Logistics Venue History: study other events Venue Staff: they may know best Program: How does it fit? Weather: wind, rain, flooding… Safety & Emergency plans Know your Venues

Research, Pros & Cons Site Visits, 2x at different times Measure & Map 2x, Google Maps Day & Night Parking, Access & Resources…

When: Schedules,Dates & Deadlines

Research other event dates Calendars, Call PA & tent guys

Set Dates & Schedules ASAP Program Scripts:

Who Needs What When Back up, fill space Logistics

Prepare for Less & More: program attendees

How: How we do it?

Human Resources: Staff, Contractors, Leaders & Volunteers

Research & Planning Logistics & Schedules Communications & Coordination Dollars & Sense

Is it practical? Is it on budget? Remember your Mission & Goals!

Why: Assess & Apply

Keep asking Why? Assess from inside & outside. What works, what doesn’t? Evaluation of your goals? Refine your mission! Adapt and change! Be creative & have fun!

Hawaii Healing Garden Festivalswww.HawaiiHealingGarden.com