a good plan b-solid contingency planning in any destination webinar

A Good Plan B: Solid Contingency

Planning in Any Destination

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Caroline Gordon Marketing Manager,

Cvent, Inc.

Today’s Panelists

Mike Carrier, President and CEO,

Oklahoma City CVB

Beth Stehley VP Convention Sales and Convention Services,

Greater Boston CVB

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Agenda

The Benefits of Working with CVBs on

Crisis Management

Introduction

Questions and Answers

The Role of Technology in Risk Management

5 Tips for Creating and Applying the Best

Plan B Strategy for Your Next Event

Plan B Success Stories from the Ultimate

Problem Solvers

The Benefits of Working with CVBs on Crisis Management

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Avoiding the Avoidable

Create contingency plans

Understand the impact of destination

events and occupancy over the dates

of your meeting.

Manage attrition and rooms around

the block

Uncover destination opportunities

CVBs can help planners…

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Coping with Real Crisis

Connect with the right city and

government officials

Receive first hand information vs.

only media reports

Provide accurate updates to your

attendees

Assist with change of location or

date if necessary

CVBs can help planners…

The Importance of Implementing

the Right Technology for

Emergency Support

Caroline Gordon Marketing Manager,

Cvent, Inc.

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It’s Possible

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Mobile App to the Rescue

Send push notifications to

update attendees in real-time

Replace signage with

interactive maps

Easily upload conference or

event collateral

Recognize sponsors with

advertisements within the app

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The Power of An Event Management Platform

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Access Event Information Anywhere

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Easily update event agendas or websites

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Efficiently communicate with attendees

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Manage room block inventory

Aggregate hotel/flight requests at time

of registration

Provide report access or automatic email alerts

to hotel or travel manager/agency

Integrate with:

Manage Your Attendees’ Travel Details

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Check in attendees for the event or any individual session

Search or scan QR code

Fully functional online and offline

Keep Track of Your Attendees On-Site

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Technology is your

communication companion

in any circumstance in any

destination!

How to Connect with CVBs using empowerMINT

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Planners – Destinations – Experts

How to Source to CVBs through

DMAI’s empowerMINT.com

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Search & Compare

How to Source to CVBs through

DMAI’s empowerMINT.com

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Quickly Connect with An Expert

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Quickly Connect with An Expert

How to Connect with CVBs using Cvent

Caroline Gordon Marketing Manager,

Cvent, Inc.

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How to Source to CVBs through the Cvent Supplier Network

Include the Destination Experts

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Include the Destination Experts

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Include the Destination Experts

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Rely on Industry Resources to do Your Research

From the Supplier Network, planners can view “Meeting Destinations”

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CVB Copy Feature

When sending an RFP to a particular metro area

or destination, the planner will be asked if they

would like to copy a local destination expert.

If the planner selects the CVB, it will be added to

the RFP and any future notifications.

Include the Destination Experts

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CVB Promise and Value To Planners

We are the best first point of contact

to help planners FIND the right fit

for any size meeting.

Comprehensive View of the

Destination

Local Expertise

Extensive In-Market Relationships

FREE to YOU!

Thank You for Participating in

Today’s Webinar!