affordable system solutions tailored for city & shire councils v2
Post on 25-Jun-2015
154 Views
Preview:
DESCRIPTION
TRANSCRIPT
1
2
Common frustrations within Councils?
MS Excel Spr/sheets
Outdated & Complicated Database
Paper Forms(i.e. forms)
eBMS helps to eliminate the above frustrations across multiple solutions and council functions.
Disorganised Processes
No Workflow & Limited Collaboration
No Management Dashboards & Limited Reporting
Inefficient & Inadequate Outcomes
People trapped behind Spreadsheets
Multiple versions ofExcel Spreadsheets
Old Legacy Systems & Technology
Data Overload, no information
Who we are
3
eBMS makes life at work easier, productive and more valuable for employees, managers and department heads.
Since its inception in 1999, eBMS has helped a number of high profile organisations & departments within the private and public sector to automate their processes.
We help clients to become better organised with People & Processes
4
What we offer councils
Take your old paper, Access, Excel, legacy registers and non-
formalized processes and …
Build user-friendly solutions on a ‘web-based database platform’ tailored to
suit council’s exact & unique requirements and compliance. We call this the
eBMS Platform.
We also have deep VBA skills to build advance solutions
Enables councils to have:
comprehensive management systems
(hosted)
with value added features
100% fully customised
build in short timeframes
Integrated with other systems
at low cost with rapid ROI
‘Big System Features at
Small System Prices’That offers
Improved & Faster Decision
making
Become Better Organised
Greater process
transparency & accountability
Access data when ever &
where ever i.e. web based
Improved collaboration ,
sign-offs & control
5
A platform, scalable to current & future needs Start from ‘Vanilla System’ OR a ‘Clean Canvas’
• Management – Action & KPI Management System – Balanced Scorecard System, – Authority & Delegation Register, etc
• Procurement– Contract Management System– Regional Procurement Hub,
• Council Operations– Complaints & Service System– Survey and Action System– Infringement Register – Fleet Management– Property Maintenance System– Loyalty Program , etc
• Human Resources – Training Management System– OH&S Systems– Employee Database Management System– Staff Rotation System– Induction Processing System , etc
• Financial & Risk – Risk Reporting, Assessment and Tracking System– Compliance Systems, etc
• Environmental Management – NGERS Management System– Waste & Incident Monitoring
• ‘Build your own Solution – Enables councils to create unique applications to
streamline any business process
Example of Systems we do:
eBMS is a Scalable Web-based
Database Applications Platform:
We offer flexible solutions to help you
capture, manage ,report and drive
desired outcomes .
Scale-up as needed
What we offer in
the procurement
space
6
Key Features of the eBMS Platform
Key Features Can Do
Scalability - Unlimited automated processes on one platform
Robust Systems – Your own look & Feel
Work Flow – Multi level & Secure
Management Dashboards – e.g. to generate the automated reporting of department, categories, customers …
Drill Down - Able to Group/ Un-Group : Department / Categories/ Customer/ …
Automated Business Rules – Prioritisation, Integration, Reminders, Automated Communication
Ease of Integration – Talking to your other systems via CSV files
1
2
3
4
5
6
7
7
We can also…. Turn “floating Excel Spreadsheets” into Robust Systems
Turning ‘Informal Excel Spreadsheet’ processes….
…into formal system
Option 1
Option 2
Gain visibility, continuity and automated reporting on a range of Excel spreadsheets.
…with system attributes that will effectively drive & control desired outcomes
8
Tender & Contract Management System
We offer an affordable Tender / Contract Management Solution, tailored towards the needs of rural and regional councils
Council Group Investment Index
Regional Cities $25,000 to $30,000
Shire Councils $15,000 to $20,000
‘Big system features at small system prices’
Automated Workflow Flexible Reporting and Dashboards Automated Communication & Reminders Integration with your Financial System Clear Audit Trail & Easy to Use Scalable to current and future needs...and many more exciting features
More accountability from ‘Cradle to Grave’
Pricing is subject to integration requirements
9
More about our Contract Management System
Easy to use systemAutomated Workflows &
Sign-Offs
A Simple Process Story Line & Compliance
with Audit trail
Flexible Reporting
An Integrated Contract Management SystemsFlexible enough to fit your needs
Council’s Needs eBMS Tailored SystemHave automated transfer of data between CMS and Finance System
A standard feature of the platform we use is a built in scheduler, facilitating automated data transfer with any other system
Contain a Contract Register Contracts Register will be the base data that drives the system. Each contract will have a separate ID number and all data captured against that contact ID
Monitor the Milestones of all contracts
Work flow capabilities and automated scheduler and email integration will monitor milestones and facilitate appropriate actions taken.
Monitor the Financial requirement of the contactsContract Life
System designed with inbuilt financial modelling to allow full assessment of financials, including “what if “ analysis
A comprehensive Reporting Suite
eBMS will conduct workshops to document and understand all stakeholders needs. Reports then built to workshop outcomes
Templates and Integration with Document Management System
The system comes with a standard Content Management system, which can hold templates and integrate with the existing system
Enable contractors performance to be monitored
The system can have a section for assessment and rating of contractors performance. Reports can then be generated based on these assessments
A tailored Contract Management System (continue)
Council’s Needs eBMS Tailored System
Contain a quality checklist Checklist embedded with contract ID and reported against.
Hold all insurance and risk management details associated with the contract
Insurance and risk data or documents can be linked to contract ID - no lost documents, full reporting capabilities.
Easy to use version control Contract ID’s can be linked – ensuring version control can be maintained and reported against at all times
Workflow Ability to capture four levels of authorisation.
Workflow option are flexible. An infinite amount of authorisation levels can be established if required. Email alerts, escalation and priorities can be activated
Contract Variations Contract variations recorded against contract ID number and recorded text boxes. Full tracking of user name and date of when changes made
Generate automated reminders to the smooth administration
Automated scheduler and email integration will monitor milestones and facilitate appropriate actions taken. .
12
Configure around your needs
Our platform is like
‘playdough’.
We can shape & configure the eBMS
platform features around your exact data
capturing, management and reporting
needs.
Helping you to drive
outcomes, achieve compliance
and gain more control.
13
Scalable & Own Look & Feel
Complete customisation
around your processes flows
Your own look & feel with maximum scalability
1 2
Start with one solution and
add over time as your needs
unfold
14
Effective Workflow & Sign-Offs
eBMS provides a flexible and traceable workflow system
Responsible person, status, and priority for all forms
Manager Approvals
My eForms ‘Todo List’
As complex as your need dictates
3
15
Management Dashboards
Charting of data in customised management dashboards The interrogation
of data is easy and quick
4
16
Drill down reporting can be build up in one form e.g. "Tab" or "Scroll Down" or "Link"
Grouping of data for improved “drill down”
5
Various profile reports which is
quick and easy to design by the
user. Once designed, the
reports are available at their finger tips – this turns out to be a huge time saver
for staff.
17
Automated Business Rule Execution
Set Scheduler to run when you need it.
Set Scheduler to prioritise
data
6
Activate automated:
• Notifications & Reminders
• Altering content within records
• Importing & exporting of data
• Adding of records
•Raising record priority
•and many more
Automated activities can be triggered through our scheduler or at the push of a button.
18
Integration
Data can be imported and exported easily in excel or csv format
Imports and exports can be scheduled to help integrate with other systems
6
19
Intelligence – Support Excel Functionality
Advanced formula engine supporting Excel functionality and more Sophisticated behaviour can be attached to many aspects of forms Behaviours can be triggered from form interaction or scheduled
events
Traffic Light Reporting
Calculation and intelligence driven forms
20
Easy to use templates for data capturing
Collapsible forms - more user friendly
21
Document library and
attachment of document per
record
Content & Document Library
22
Escalation and notifications
23
Have imbedded video or
information buttons to
show what is expected.
‘Training on the job’
Setting and keeping standards
24
eBMS is Easy to Manage & Maintain
- Built in control for deleting
records- Efficient
integration (Import &
Export of date vis CSV files
- The effective scheduling of
business rules, reminders, and
integration procedures.
- The management of templates
(i.e. eForms) in an effective and efficient
way.
- Multi Level security to
ensure that authorised people are
working with the right data.
- Capability for greater
compliance and control demand
a clear audit trail on all
system activities.
25
Last Thoughts
www.ebms.com.au
Do more with less effort at higher quality
Affordable process automation in councils
Rapid solution building for fast benefit realisation
Become better organised with managerial activities
Makes your managerial activities more agile
Drive & implement process improvements
Quick and better decision making
Better delivery of KPIs
top related