an overview of project management new supervisors’ call 2/16/2012
Post on 23-Dec-2015
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Contact Information
Elaine Lindsay Twedt, PharmD, MS, BCPS, CACPBusiness Manager, Pharmacy Recruitment and
Retention Office (PRRO)VA Outpatient Clinic1767 Village Park Dr.Orangeburg, SC 29118(803) 378-4823elaine.twedt@va.gov
Outline
• PM definition• Brief History• Introduction to PM• Initiation, Planning, Execution, Closeout• VA training and resources
Polling QuestionHow much do you know about the Project Management (PM) discipline?
A. I have never heard of PM.B. I am familiar with PM, but have no formal training.C. I am knowledgeable in PM and apply it to my work.D. I am PMP® certified and I keep a copy of the PMBOK® on my coffee table at home.
PM Defined
• PM is the discipline of planning, organizing, securing, managing resources to achieve specific goals
• A project is a temporary endeavor with a defined beginning and end
• Undertaken to bring about beneficial change or added value
Project vs. Not a Project
Project• Temporary• Resource-constrained• Brings change• Examples
– BCMA implementation– Pharmacy Research Project– American Pharmacists Month
Celebration
Not a Project• Permanent• Daily business operations• Repetitive, consistent• Examples
– Filling prescriptions– Placing procurement order– Running Ambulatory Care
Clinics
A Brief History of PM• Worldwide– Vitruvius(1st century BC)– Henry Gantt(1861–1919), “Father of Planning and Control Techniques”– 1950’s: organizations apply PM tools and techniques
to engineering projects• Veterans Health Administration– 2003: VA launched OneVA PM Certification and
Training program to meet Office of Management and Budget’s (OMB) mandate for qualified IT project managers
– rolling out to Education, Program Offices
Project Initiation
• Influences, stakeholders, project team• Project selection, cost-benefit ratio, present
value, net present value• Project charter• Formulating good objectives (SMART)• Requirements specifications, Statement of
Work (SOW), assumptions, constraints
Project Execution• Monitoring and controlling is ongoing and
used by the team • Change can be managed with a well-
designed change management system • Earned value shows the project manager
the difference between what was planned and what has occurred at a certain point in time
• Risk response plans can be used to manage risks
• Conflict is inevitable and must be managed• Verify scope against agreed-upon
requirements. Closing out with the customer involves both technical acceptance and sign-off.
Project Closeout
• Plan for closeout in the WBS and the schedule• Procurement and project or phase closeout
ensure that all project requirements are met• Lessons learned impart valuable knowledge to
your organization for use in future work• Closing out the project with the team,
stakeholders, and yourself• Includes appropriate recognition and
celebration of your efforts
VA Project Management Training• For VISN employees of Program Office employees• http://vaww.onevapmcertification.va.gov• The George Washington University School of Business and ESI
International• Up to 18 months to complete 7 core courses
1. Managing Projects2. Project Leadership, Management, and Communications3. Scheduling and Cost Control4. Risk Management5. Quality for Project Managers6. Contract Management Principles and Practices7. Project Management Applications
• Masters Certificate in Project Management from GWU
Resources Available on PRRO sitehttp://vaww.infoshare.va.gov/sites/vapharmacyinformatics/Prro/default.aspx
• Under “Popular Documents;” also under “New Pharmacy Supervisors” tab
• Click on “Project Management Tools” folder
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