application software for presentation & communication all documents have
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8/14/2019 Application Software for Presentation & Communication All Documents Have
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Application Software forPresentation &Communication
8/14/2019 Application Software for Presentation & Communication All Documents Have
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characteristics of
documentsall documents have commoncharacteristics, and these include:
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character
• is any letter, number or symbol used
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paragraph
• usually used in long documents
• defined by a carriage return [ENTER]
•
often have predefined styles, linkedwith house styles
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section
• is a portion of a document in whichpage formatting options can be set
•
can be used to allow the layout of adocument to be varied with a pageor between pages
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frame
• is an area of a page that can containtext or graphics
• is can be positioned anywhere on thepage
• changes to the content of one framewill not affect the content of anotherframe
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header & footer
• a header is text (or graphic) thatappears in the top margin of everypage
• a footer is text (or graphic) thatappears in the bottom margin of every page
• they can be the same throughout adocument or can be changed forevery section
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footnote
• is used to briefly explain a word orphrase without including theexplanation in the body of the text
• a reference number is usually used1
1 A footnote is usually found at the bottom of the page
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page
• are each printed side of papercontaining the components of adocument
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mail mergea standard document (WP or DTP) can
be combined with information from aSS or DB
mail merging allows the user to create& send a personalised version of thesame document to many differentpeople (recipients)
the advantages of using a mail mergeinclude…
4.document can be produced very
quickly
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reformatting tools
packages have many features whichhelp users format documents tomeet their needs exactly, and theseinclude...
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page size, settings &
orientationthe size of the page in the WISIWYGneeds to be the same as the size of the paper on which the documentwill be printed
page margins are the blank spacearound the edges of the page, butcertain elements can be placed in
the this spacethe orientation of the page (portrait or
landscape) can be selected
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text position, size & style
text position is also known asalignment (left, right, centred or
justified)
the font type can also be selecteddecoration can be added for emphasis,like bold, italic or underline
font size can be adjusted
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using clip art
clip art images are either supplied freewith the package or can bedownloaded at an extra cost
they are images, which can be editedor used as they are
advantages include:
• readily available
• can be used immediately
• can reduce the design costs
• no extra equipment (scanners) needto be bought
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disadvantages include:• choice of images is limited
• quality of images range from poor to
good• the images are not original or unique
• the images might be subject to
copyright (especially downloadedimages)
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vector v bitmap graphics
graphics can be stored as either of these two types...
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bitmap graphics
known as raster graphicsis made of up of pixels
each pixels is made up of a bit or bits
each pixel has two key properties: aposition on the grid & a colour value
a bitmap file can be one of the
following...- BMP
- GIF
- JPEG-
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vector graphics
known as object-orientated graphicsthese images are stored as geometric-
based data
although these are stored according toits mathematical properties, it is stilldisplayed as a temporary bitmappedgraphic
mainly used for design purposes & inCAD programs
consider the main differences on page
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features of presentation
softwareuse your textbook to describe…2.text
3.images
4.sound5.video
6.animation
7.slide transition
8.hyperlinks
9.hotspots
10.buttons
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printed acetate v
computer & projectoradvantages of using a computer…• full range of features
• once created it is easy to edit / modify
•
slides do not deteriorate with usedisadvantages of using a computer…• overuse of special features
• need computer & projector
• specific application software required
• without notes, is useless in a powercut
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advantages of using an overhead
projector…• easy to write on and annotate
• OHP is the only equipment required
•
in the event of a powercut, slide can stillbe read by the presenter
disadvantages of using an overheadprojector
• no special effects & interactivity
• difficult to jump slides
• a new slide needs to be produced in order
to modify something•
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modes of navigation
the route through a slide show may benavigated using manual or automatictransition methods
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manual transition
involves action from the presenterthis allows the presenter to run the
speed of the presentation
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automatic transition
the presentation is run with nointervention from the presenter
timing are set & the next slide isdisplayed automatically
is suitable for an exhibition stand
timings are important and must allowthe user enough time to read thepoint
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non-linear v hierarchical
presentationsthe 3 main structures of a presentationcan be…1. linear
2. non-linear3. hierarchical
the structure should meet the needs of
the contents & the target audience
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rules
style & font should meet the needs tothe audience
size of text should be large enough
background should contrast with textcolour
text on the slide should be kept to aminimum
graphics should be carefully selected
animation, sound & transition shouldbe carefully used
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