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Bibliographic Software: EndNote

8th & 9th Oct 2018

Presented by Amy ChouNUS Medical Library

MDG5214

What is EndNote?

A bibliographic management tool that:

•Stores citations

•organizes citations

•Formats citations

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• EndNote X8 is available for download via NUS IT website:

• Contact NUS ITCare (x62080, itcare@nus.edu.sg) for installation issues

https://nusit.nus.edu.sg/services/software_and_os/software/software-student/

Installing EndNote X8

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http://libguides.nus.edu.sg/endnote

EndNote LibGuide

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Before We Begin

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Watch 5 minutes video on how to use EndNote: https://www.youtube.com/watch?v=S3xo6ZjBV6U&feature=youtu.be

Using EndNote1. Create an EndNote Library

2. Add references to the EndNote Library

3. Manage references: using groups & finding duplicates

4. Insert references in MS Word (Cite While You Write)

5. Change citation style and edit preferences

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Create & Move An EndNote Library

.enlx.enl.Data

Back-up

How to move?

Where?Back-

up

How to move?

Where?

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Create a New Library1. Search Windows > EndNote 2. Click on File > New 3. Enter a filename: My EndNote Test Library (.enl)4. Select location to save the library (e.g. Desktop)5. Click Save

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Creating Group Sets & Groups

Group Set Group 1 Group 2 Group 3

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Collect Citations Using Endnote

1. Direct Export

2. Online Search

3. Import PDFs

4. Manual Data Entry

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Direct Export: PubMed1. Select records, select Citation manager, then Create File

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Direct Export: PubMed2. If clicking on .nbib files does not work, select Open With

and choose EndNote.

3. If prompted to choose an import filter, search and choose PubMed

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Direct Export: PubMed

Import File: PubMed1. To export all (>200) records, select File, MEDLINE format,

then Create File

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Import File: PubMed2. On the menu bar, click on File >

Import > File… A dialogue box “Import File” appears.

3. Import File: Browse for the saved file, and Choose...

4. Import Option: Choose PubMed.

5. Click Import.

6. The references are now saved into the EndNote library, under the group “Imported References”.

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Direct Export: Scopus1. Select records to export

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Direct Export: Scopus2. Select method of export and information to be exported,

e.g. abstract and keywords

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3. Double click the downloaded file or click “Open with” to transfer records to your EndNote library

1. Search Google Scholar

2. Click on ” to import a single citation into EndNote

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Direct Export: Google Scholar

3. To export multiple citations, log into Google, save in “My library” and export into EndNote

Database Not Mentioned? Refer to the EndNote guidehttp://libguides.nus.edu.sg/content.php?pid=96551&sid=3908253#14138006

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Online Search(For Known Citations)

Valid only for freely available databases.

a) Go to Tools > Online Search

b) Under Name, look for database

c) Click Choose

d) Enter keyword(s) in search box

e) Retrieve records from 1 through XX. Enter the desired number.NOTE: Retrieved records will be saved into temporary library

f) Add or drag selected records into your local folder

20Link to the video: https://youtu.be/r_WNtSAuVYE

Import PDFs1. Click on File > Import > File…

or Folder... A dialogue box “Import File” appears.

2. Import File: Browse for the saved PDF file or folder, and Choose...

3. Import Option: Select PDF.

4. Click Import.

5. The references are now saved into the EndNote library, under the group “Imported References”.

*Note. Digital Object Identifier (DOI) needs to be present. If not, even though the PDF will be imported, you will need to do extensive editing of the reference information.

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Manual Data Entry(Unpublished/Metadata not available)

1. In References, click on New Reference or use the shortcut Ctrl + N

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2. Select the reference type from the dropdown menu

3. Enter information such as author, year, title, etc.

4. Press Ctrl +S to save or close the window and you will be prompted to save

Manual Data Entry(Unpublished/Metadata not available)

http://youtu.be/30u5_b9d5D4This video is useful!

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Hands-on: Create a Reference manually for the following in your EndNote library

Hands-on: Create a Reference manually for the following in your EndNote library

Title: Annual Registry Report 2015Authors: Singapore Cancer Registry Released on: 19 June 2017URL: https://www.nrdo.gov.sg/docs/librariesprovider3/Publications-Cancer/cancer-registry-annual-report-2015_web.pdf?sfvrsn=10

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Remove Duplicates1. To remove duplicates in entire library, click on All References.2. Click on References > Find Duplicates3. Choose which records to keep. 4. Alternatively, click Cancel, select duplicated references, and drag

them to Trash

*Note: To delete references permanently, go to References > Empty Trash

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Cite While You Write

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• Use MS Word to insert citations into your paper.

• Create a paper with properly formatted references, bibliography, figures & tables.

• Do NOT edit the references in Word.

• Any editing should be done in EndNote Library only.

• To locate citation and bibliography fields, change the MS Word’s Field Shading option.

Insert CitationsGo to EndNoteThis tool will take you to the EndNote program where you can select (highlight) references for insertion into MS Word.

Insert Selected Citation(s)This tool will insert the selected reference(s) in EndNote into MS Word document at the location of the cursor.

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EndNote X8 Tab in Word

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• Convert to plain text before sending document to your Supervisor, publisher or IVLE, as the field codes may interfere with other software or be corrupted

• A second copy of the Word document will be created with no field codes.

• In MS Word, click on EndNote X8 tab > Bibliography Group > Convert Citations and Bibliography > Convert to Plain Text

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Convert to Plain Text

Field Shading in Word (PC)• Do this if you want to show EndNote coding in order to

distinguish between coded and plain text• Go to File > Options > Advanced, scroll down to Show

document content. In “Field shading”, change to “Always”

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EndNote Library

Cite While You Write

MS Word

• For large number of citations and from most databases

• For PDFs with DOI and are OCR-enabled

• For known citations from free databases

• For unpublished citations or with missing DOI

RecapManual Input

Import PDF

Online Search

DirectExport

• Exports all the references used in your current Word document to another (or new) library

• In MS Word, click on EndNote X8 Tab > Tools Group >Export to EndNote > Export Traveling Library

Export Traveling Library

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Backup an EndNote library1. Save the complete Library to a single compressed file (.enlx), including .DATA folder. 2. To backup : Go to File > Compressed Library 3. To decompress: double click file

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Click on the image and enter the game pin on the

presenter’s screen

Contact InformationFor assistance with installation, contact NUS ITCare (x62080, itcare@nus.edu.sg).

For assistance on using Endnote contact us at:

NUS Libraries

Medical Resource Team

Email: mdlib@nus.edu.sg

Information Desk: 6516 2046

Session 1 (8 Oct): https://tinyurl.com/endnoteMDG5214S1Session 2 (9 Oct): https://tinyurl.com/endnoteMDG5214S2

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