august 18, 2015 central region office opening of schools’ meeting

August 18, 2015

Central Region Office

Opening of Schools’ Meeting

DR. ALBERT PAYNEREGION

SUPERINTENDENT

Strategic Plan – Vision 20/20

http://pdfs.dadeschools.net/featured/vision20-20.pdf

Administrative DirectorsArea of Responsibility

Dr. Jacques BentolilaFinancial Human Capital

Coral Gables Feeder PatternMiami Jackson Feeder Pattern

Dr. Janice Cruse-SanchezProfessional Standards &

DevelopmentMiami Central Feeder PatternMiami Springs Feeder Pattern

Ronald W Reagan/Doral Feeder Pattern

Administrative DirectorsArea of Responsibility

Ms. Lourdes P. GimenezAcademic Operations &Professional Standards

Miami Edison Feeder PatternMiami Senior Feeder Pattern

Ms. Amelia LethAcademic Operations

Solidified Feeder Schools

Administrative DirectorsArea of Responsibility

Mr. Michael LewisCommunity School Operations

Miami Northwestern Feeder PatternSouth Miami Feeder Pattern

Ms. Anamarie MoreirasAcademic Operations

Miami Coral Park Feeder PatternBooker T. Washington Feeder Pattern

Central Region Office Schools

• 60 – Elementary Schools

• 17 – K-8 Centers• 15 – Middle Schools• 21 – High Schools

113 – Central Region Schools

Office of Academics and Transformation/

Education Transformation OfficeDistrict-Wide Support Plan

37109

1369 9

314

1614455

28

DR. ALBERT PAYNEREGION

SUPERINTENDENT

REMINDERS & UPDATES

Expectations• Continue to serve as the Instructional Leader of your

school ensuring that teachers and staff have the necessary training and resources to improve student achievement and to deliver the best instructional program possible.

• Provide students and staff with a safe, sanitary and caring learning environment.

 • Communicate with your Administrative Director if you are

going to be absent or away from your building for more than two hours. (Inform your designee of the name of a neighboring principal to call for assistance if necessary.)

 • Contact your Administrative Director to request

permission if you need to be absent from a Principals’ Meeting or a Feeder Pattern Meeting.

Expectations• All vacations must be pre-approved. Submit

requests for one or two vacation days at least two days in advance. Submit requests for more than two vacation days at least two weeks in advance. Additionally, submit to your Administrative Director, in writing, the name of the administrator left in charge.

• Inform your Administrative Director of any serious incidents or potential problems that may occur at your school. Please forward copies to appropriate individuals.

 • Pay special attention to suicidal ideations and/or

threats. 

Expectations• Ensure that your cellular phones are on and

monitored along with social media at all times.

• Make sure your secretary and/or assistant principal know your whereabouts or how to reach you when you are away from the building.

• Ensure that your staff is provided with phone trees and procedures for utilization in the case of an emergency (the same for the Feeder Pattern).

Expectations• Respond immediately to calls from the

Central Region Office Superintendent and/or Administrative Directors.

 • Submit all forms, reports, etc. to the Central

Region Office typewritten and in a timely manner.

 • Handle parental problems and concerns to

the best of your ability at the school level.

• Encourage your office staff to answer phones quickly and to speak and greet all parents/visitors in a positive, polite and professional manner as they serve as the ambassadors of your schools.

Expectations• Inform the Central Region Office, Ms. Iraida

Mendez-Cartaya, Associate Superintendent, OIAGA & CS, and Mr. Luis E. Diaz, Administrative Director, School Operations, any time a Board Member, Elected Official, Dignitary or their administrative assistant visit your school site. Early notification will make it possible for Region administrators to provide support and/or attend the event.

• For any newsworthy event, notify Ms. Daisy Gonzalez-Diego, Chief Communications Officer, Public Information.

• Continue to avail parents with school information and market your school to encourage parent and community participation.

CRO E-FOLDERcentralregion.dadeschools.net/efolder/resour

ces2015.html

DR. JACQUES BENTOLILA

FINANCIAL HUMAN CAPITAL

ADMINISTRATIVE DIRECTOR

• Hire Update

• Be prepared to open the first day of school with Temporary Instructors for any openings

• Temporary Instructors Ability to Work– Must be checked daily! Must be on most current

list!

• Non-Instructional Openings.– If you have long term workman comp and/or

leave issues contact me for assistance– If you budget for PT custodians to meet

allocation…hire them

Personnel

• Employees must work in area hires.– Federal Programs have strict guide lines,

don't get creative

• OPT Day Form and Usage

• Job Code(PCL)=Master Schedule=What they do

Personnel

• My budget mantra … 5th day of school (No Shows Out)… 10th day of school… 15th day of school … Final Budget Conference…

• Important Dates– 1st FTE Snapshot = August 28th

– 2nd FTE Snapshot= September 4th

– Final FTE Snapshot= September 18th

• ESE and Gifted data must be completed in SPED EMS by September 16th to make rollover

• Mini-Budget Conferences and Final Budget Conference (September 28th – October 9th)

Budget

• Title I Budget updates via transfers

• No retroactive hires!!!!

• If an employee is not on the PCL/Payroll sheet they are not to work

• Supplements– Be cautious of fringe benefits in supplements

manual vs cost of supplements on SBBS

Budget

• You should only be creating a schedule with authorized employees and supplements you have purchased

• If using other supplements that don’t cost you money, make sure you meet set criteria

• Monitor class size daily

• Target is class by class, but you do the best with what you have

• Only have overflow class if you are providing relief

• Start leveling ASAP!!!

Class Size

• Monthly Bank Reconciliation new procedure

• Original Bank Statements opened by PRINCIPAL

• Obtain required quotes for orders and remember M/WBE (Minority and Women-Owned Business Enterprises)

• Yearbook/Photo Contracts

• Fees

• Print/Review/Sign AAAA Authorizations Monthly

• Mini In-House Property Control Audits

• Community School/After Care Account Monitoring and Audits

Audits

• Review approvers/input specialist and their alternates

• Overtime must be preapproved. Only exception is to respond to the alarm in the middle of the night

• Hourly personnel can only have 50 hours per pay period– Only exception is Permanent Part-Time

Cafeteria Employees, they can continue working to 60 hours per pay period.

– Substitute food service employees are not exempt.

Payroll

• Any email sent to me from someone other than the Principal dealing with school matters must have Principal copied on it

• Use of student images

• Central Region Office Audit Prevention Team

Miscellaneous

• WB #17756 – Student Accident Insurance

• WB #17792 – Payroll Instructions for FT Athletic Personnel

• WB #17811 – Athletic and Activities Working Prior to 10 Month Pay Instructions

• WB #17813 – OPT Day Revised FM2832

• WB #17864 – FIU on HS Campus Centralized Billing Process

Weekly Briefings

Dr. Jacques Bentolila, Administrative Director

JBentolila@dadeschools.net(305) 499-5050 ext. 5057– Office

(305) 470-9523, Private Line(305) 499-5076 – Fax(786) 525-0149 – Cell

Raquel Diaz, District Administrative

AssistantRADiaz@dadeschools.net

(305) 499-5050 ext. 5047

Contact Information

Contact Information

Budget Office

Ms. Ana Ramos-Gonzalez, Budget Coordinator

Agramos-gonzalez@dadeschools.net (305) 995-2483 – Office

Mr. Jesus Larranaga, Instructional Staffing Officer

jlarranaga@dadeschools.et(305) 995-7225 – Office

Raquel Diaz, District Administrative Assistant

RADiaz@dadeschools.net(305) 499-5050 ext. 5047

DR. JANICE CRUSE-SANCHEZ

PROFESSIONAL STANDARDS & DEVELOPMENT

ADMINISTRATIVE DIRECTOR

• Non-Instructional Personnel Liaison– ADA/Civil Rights and Diversity Compliance– OPS Liaison– Contract Grievances– Upon receipt from employee/union, contact me

immediately

• Procedural Manuals– Job – specific manual should be reviewed with

custodian and clerical personnel– A “Receipt of Manual” memo with signature line

should be acquired indicating acknowledgment of expectations (Fax Custodial and Clerical Handbook Review Meeting Sign-In Sheets to 305-499-

5074 by no later than Friday, September 4, 2015)– See e-Folder for Sample Custodial and Clerical

Handbooks

Professional Standards

• Professional Development– Scaled Leadership Regional Meetings (see Monthly

Schedule)– ALL Assistant Principals will attend on a separate date

(see Monthly Schedule); Meetings will be held at the Central Region Office• Principals identify the time for assistant principals to attend

– Numerous PD are being offered for various personnel, please review your briefings and distribute as needed

• SPED Liaison– Due to moratorium and to allow students to assimilate

back, no Testing/Staffings will occur until after the 1st few weeks of school

– See Opening of School Manual for various processes that must be completed by September 4, 2015 for Students with Disabilities

Professional Standards & Development

• Suspensions/Expulsions - New District Policy on Suspensions– Begin to review and update the Alternative to

Suspension Plan document; Establish a school-wide expectation for behavior with progressive consequences

– Progressive Discipline– Until further direction is received, if a

suspension is being considered the following steps must be followed Complete Request for Suspension document

(see e-Folder) and email to Dr. Janice Cruse-Sanchez

Suspension Request can ONLY be emailed from the Principal

Professional Standards & Development

• Code of Student Conduct– The Code of Student Conduct (COSC) is designed to promote

and maintain a safe learning environment free from disruptions that interfere with teaching and learning activities

– Acknowledgement of Receipt and Review for the Code of Student Conduct along with the parent/guardian flyer must go home of the first day of school. The Principal Letter needs to be put on your school’s letterhead. Receipt and Review document due back from students by no later

than September 5, 2015

– Post the Link to the Code of Student Conduct on your school’s website

• Values Matter Campaign– A district-wide campaign to improve school culture by teaching

the District’s nine core values. Daily activities surrounding the core value each day for the 1st ten days of school.

– See Weekly Briefing #17908

Professional Standards & Development

• Retentions– Students Retained in School Year 2014-15 –

Incomplete Intervention Strategies Report (Product #T32004901)

– Review this document with your Assistant Principal and Counselor; Update SCM history of student as needed to ensure compliance

– See Student Progression Plan pages 141-144 for procedures that are to be followed when considering retention of a student

– WB #17888 – Identification Of Retained Grade 3 Students Who Passed the Alternate Assessment But NOT Recommended For Promotion to Grade 4 Any retained Grade 3 student who passed the

AAGTP but is not recommended for promotion to Grade 4 must be reported to Assessment, Research, and Data Analysis by Friday, August 28th

Professional Standards & Development

• Items Due to District (see Opening of Schools Procedures Manual – Task List)

• Professional Development (PD) Needs Assessment results and PD Blueprint form (FM7551) to the Office of Professional Development Evaluation Loc#9017 due by August 28th

• WB# 17814 – 2015-2016 Professional

Development Liaison (PDL) Application due to Ms. Jan Flacker via email by August 28th and fax a copy to Ms. Rosa Lewis at (305) 499-5074

Professional Standards & Development

Dr. Janice Cruse-Sanchez, Administrative Director

Jcruse-Sanchez@dadeschools.net(305) 499-5050 ext. 5058 – Office

(305) 470-9464, Private Line(305) 305-499-5074 – Fax

(786) 229-5412 Cell

Rosa Lewis, Secretary281981@dadeschools.net

(305) 499-5050 ext. 5049

Contact Information

Contact Information

Non-Instructional

Ms. Maria G. Zabala, District DirectorOffice of Professional Standards

mzabala@dadeschools.net(305) 995-7106 – Office

Andrea McKyer, District Administrative

Assistantadmckyer@dadeschools.net

(305) 499-5050 ext. 5048

MS. LOURDES P. GIMENEZ

ACADEMIC OPERATIONS & PROFESSIONAL

STANDARDSADMINISTRATIVE

DIRECTOR

• Review policies and procedures included in staff handbooks and OPS manual– Receipt signature form and specific records

• How to use Common-Sense and Professional Judgment to avoid legal complications in Teaching (Instructional)– Common-Sense suggestions for Non-

Instructional Personnel (Non-Instructional)

• State Board of Education Rule 6B-1.001 FAC: The Code of Ethics of the Education Profession in Florida

Professional Standards

• State Board of Education Rule 6B-1.006 FAC: The Principles of Professional Conduct of the Education Profession in Florida

• Employee Assistance Program (EAP)

Professional Standards

• Emergencies immediately call 911

• Determine if can be handled at worksite

• If cannot be handled at worksite, contact Central Region Office (305) 499-5050– Instructional – Ms. Lourdes P. Gimenez – Non-Instructional – Dr. Janice Cruse-Sanchez

• If not able to reach Region Directors, contact OPS designated personnel for guidance

Incidents/Complaints

• To make a report, contact School Police (305) 995-COPS

• Contact DCF, if applicable – (800) 964-2873

• Complete Incident Reporting Form #7039– Fax to: (305) 995-4161– Fax to Region: (305) 499-5075

• Contact Region/OPS if you have not received any follow up information, Incident Reporting Form (Lead Sheet), within a week (5 work day period)

• Report all incidents in a timely manner

Incidents/Complaints

Pacing Guides• Grade K-5 – include World-Class Instructional

Design and Assessment (WIDA) and ELL links to provide teachers with ESOL strategies

• Grades 6-12 – the following courses have been posted in the Learning Village– M/J Language Arts Through ESOL– M/J Developmental Language Arts Through

ESOL (grades 6-8)– English Through ESOL and Developmental

Language Arts Through ESOL (grades 9-12)

• Grades 6-12 Pacing Guide for 2015-16– include technology resources for teachers– Links for NBC Learn, Discovery Education, C-

Palms andWorld-Class Instructional Design and Assessment (WIDA)

Bilingual and World LanguagesElementary & Secondary ELL

Updates

• Title III funds will be available for schools with eligible ELL students to – implement the 2015-16 Supplemental Tutoring

Academy– Supplement technology instruction for ELL

students through Imagine Learning and Achieve3000 programs

TITLE III FUNDS

• WB #17263 – Procedures and Guidelines for ESOL Students Classified as Three Years or More (6+ Semesters)

• WB #17894 – Information Regarding Legislative Changes for Student Progression for the 2015-2016 School Year

 • WB #17900 – Opening of School Guidelines

and Procedures for the ESOL Program

Weekly Briefings

Contact Information

Ms. Lourdes P. Gimenez, Administrative Director

lpgimenez@dadeschools.net(305) 499-5050 ext. 5056– Office

(305) 470-9531, Private Line(305) 499-5075 – Fax(305) 776-9223 – Cell

Andrea McKyer, District Administrative

Assistantadmckyer@dadeschools.net

(305) 499-5050 ext. 5048

Instructional Personnel

Ms. Carmen G. Gutierrez., District Director

Office of Professional Standardscarmengutierrez@dadeschools.net

(305) 995-7104 – Office

Andrea McKyer, District Administrative Assistant

admckyer@dadeschools.net(305) 499-5050 ext. 5048

Contact Information

Non-Instructional

Ms. Maria G. Zabala, District DirectorOffice of Professional Standards

mzabala@dadeschools.net(305) 995-7106 – Office

Andrea McKyer, District Administrative

Assistantadmckyer@dadeschools.net

(305) 499-5050 ext. 5048

Contact Information

MS. AMELIA LETHACADEMIC OPERATIONS

ADMINISTRATIVE DIRECTOR

• Curriculum Support Specialists – Eugenie Laguerre and Melissa Williams

• View School Operations Management Guide “Principals’ Task List” – comprehensive list of all requirements and

due dates for this academic year

• Open House Dates– Elementary/K-8 Centers - September 8 – 10, 2015– Middle Schools - September 16 – 17, 2015– Senior High Schools - September 28 – 29, 2015– Special Centers - September 30 – October 1, 2015

Academic Operations

• English Language Arts- Secondary: – Pacing guides for grades 6-12 posted in the Learning

Village: Intensive Reading Plus (IR+), Intensive Reading (IR), Intensive Reading Enrichment (IR-EN), Retakers, M/J Language Arts and M/J Language Arts Advanced(grades 6-8), English and English Honors (grades 9-

12)– ELA Pacing Guides for the 2015-2016 school year

include technology resources for teachers. Links for NBC Learn, Discovery Education, and C-Palms are included

– The i-Specs Planning Tools for grades 6-10 have been created and will be posted in the Learning Village by grade level to guide teachers when planning for instruction of the annually assessed standards

Academic Operations

• English Language Arts- Secondary (Con’t)– Since the IR+ class is a back-to-back course

that includes the required Language Arts or English class, IR+ pacing guides have been enhanced to include additional rigorous writing instruction

• Mathematics– Mathematics Pacing guides have been

updated– CPALMS STEM Lessons have been included in

the Technology Tools section of the pacing guides to facilitate the integration of STEM activities within the mathematics classroom

Academic Operations

• Mathematics (Con’t)– In grades 6-8, standards Flipbooks have been

included in the pacing guides to assist in the planning process

– In grades 9-12, Academic Support Resource Tables have been included in the Algebra 1, Geometry, and Algebra 2 pacing guides, which provide resources for specific previous grade standards to close achievement gaps and assist schools in meeting the academic support requirements outlined in HB 7069; corresponding Edegunity Academic Support courses have been developed to assist in this process as well

Academic Operations

• WB #17653 – Opting Out of Intensive Reading

• WB #17857 – Mobile Device Project Implementation Guide 2015-2016

• WB #17860 – Mobile Device Opening of School Webinar

• WB #17900 – Opening of School Guidelines and Procedures for the ESOL Program

Weekly Briefings

Ms. Amelia Leth, Administrative Director

Amelialeth@dadeschools.net(305) 499-5050 ext. 5059– Office

(305) 470-9447, Private Line(305) 499-5051 – Fax(786) 412-6796 – Cell

Ana Perez, District Administrative

Assistant244943@dadeschools.net

(305) 499-5050 ext. 5061

Contact Information

MR. MICHAEL LEWISCOMMUNITY SCHOOL

OPERATIONSADMINISTRATIVE

DIRECTOR

Unsatisfactory Benchmark Ratings

• 10-14% failure rate – Email is generated by Director, Facilities Services, Plant Operations notifying the Principal of a required re-inspection within 2 days

• 15-18% failure rate – Email is generated by Director, Facilities Services, Plant Operations notifying the Principal of a required re-inspection within 4 days

• 19-22% failure rate – Same as above, required re-inspection within 7 days

• After re-inspection – If site passes, a report is generated informing Principal of the change in status

Cleaning and Sanitation Audit Updates

• DCIRTForms that must be submitted by deadline

– Readiness Emergency Management (REMS) (FM#7393)

– Critical Incident Response Team Profile (FM#5092)• Hurricane Season/Shelter• Mock Drill• Attendance• DECON Radios• Maintenance/Capital Improvements• Media Related Incidents• Student Transfers• Mulch is available• Immunization Report

Community School Operations

Weekly Immunization Report Reminder

Mr. Michael Lewis, Administrative DirectorMJLewis@dadeschools.net

(305) 499-5050 ext. 5042 – Office(305) 470-1801, Private Line

(786) 402-4070 – Cell

Yolanda Busquet, Social Work ChairpersonStudent Administrative Transfers

ybusquet@dadeschools.net(305) 499-5050 ext. 5061

Ana Perez, District Administrative Assistant244943@dadeschools.net

(305) 499-5050 ext. 5061

Contact Information

MS. ANAMARIE MOREIRAS

ACADEMIC OPERATIONSADMINISTRATIVE

DIRECTOR

English/Language Arts: K – 8

• Start Smart – resource to be utilized the first three weeks of intensive instruction• No student work texts are needed during the

first three weeks• Introduces graphic organizers and other

resources that will be used throughout the year• After week 1, anchor charts on week 1 topics

should be visible in the classroom

• It is highly recommended that students keep Reading/Writing Interactive Notebooks beginning from the first day of school

Academic Operations

English/Language Arts: K – 8 (continued)

• ELA website – Reading/Writing PowerPoints for use by teachers in

Grades 3-5 – Pacing guides– LAFS K-5 Task Cards – K-5 Making the Grade– Grades 3-5 Revised Item Specifications – K-5 Instructional Frameworks– K-5 Intervention Decision Trees

• Learning Village – Power Points – Teacher scripts– Planning Cards

Academic Operations

Intervention

• Begin the first week of school• The first three weeks of the Intensive

Acceleration (IA) are aligned with Start Smart

Mathematics: K - 8

• Daily bell-ringers for grades 3-5 have been referenced in the pacing guides and uploaded in the Learning Village

• The Mathematics Department website is being revamped to include essential resources, best practice strategies, instructional videos, Math Leaders PD resources and competition resources

Academic Operations

Mathematics: K - 8

• Interactive notebooks should be utilized in Math

• McGraw-Hill is creating weekly “e-assessments” for students to practice various response mechanisms as seen on ELA FSA, and they will be automatically graded online

• Utilize the March 2015 Item Specifications to guide lesson planning

Social Science: K - 8• K-8 Pacing guides have been updated.• The Department of Social Sciences

website, http://socialsciences.dadeschools.net

Academic Operations

Science: K – 8

• Expect the implementation of reading and writing within the content areas

• Interactive notebooks should be utilized in Science

• Utilize the district correlations of informational text in ELA Wonders series to support science instruction and P-SELL (Promoting Science Among English Language Learners) resources during science instructional time

Academic Operations

• WB #17653 – Opting Out of Intensive Reading in Secondary Schools

• WB #17834 – Start Smart Instructional Resources

• WB #17835 – Reading Coach/Contact Information for Tier 1 Schools

• WB #17839 – English Language Arts (ELA) Pacing Guides

Weekly Briefings

• WB #17896 – Social Sciences – Pacing Guide Updates for the 2015-16 School Year

• WB #17897 – Opting Out of Intensive Reading in Secondary Schools Release Letter

• WB #17905 – 2015-16 Updates on Mathematics Resources for Curriculum, Instruction and Assessment (Elementary & K-8)

• WB #17909 – 2015-16 Updates on Mathematics Resources for Curriculum, Instruction and Assessment (K-8 & Middle)

Weekly Briefings

• WB #17910 – 2015-16 Updates on Mathematics Resources for Curriculum, Instruction and Assessment (K-8, Middle & Senior High)

• WB #17915 – Administration of the Science Baseline Interim Assessment Tests via Gateway to Data (G2D)

Weekly Briefings

Ms. Anamarie Moreiras, Administrative Director

AMoreiras@dadeschools.net(305) 499-5050 ext. 5046 – Office

(305) 499-5076 – Fax(786) 402-4464 – Cell

Andrea McKyer, District Administrative

Assistantadmckyer@dadeschools.net

(305) 499-5050 ext. 5048

Contact Information

DR. ALBERT PAYNEREGION

SUPERINTENDENT