background check &new system training€¦ · employment is accepted •programs involving...
Post on 04-Aug-2020
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Background Check & New System Training
Background Checks
• Staff/Temporary Policy
• Rehires
• Programs Involving Children (PIC)
• International Employees
U N I V E R S I T Y H U M A N R E S O U R C E S 1
One.IU
I N D I A N A U N I V E R S I T Y 2
Employee Active Jobs Lookup
U N I V E R S I T Y H U M A N R E S O U R C E S 3
Check to see if the employee has an active job
HireRight Background Check System
U N I V E R S I T Y H U M A N R E S O U R C E S 4
How long passwords are good for?
Toggle to your Background Check Account
I N D I A N A U N I V E R S I T Y 5
Lookup Employees
U N I V E R S I T Y H U M A N R E S O U R C E S 6
Select View
eQuest+ Checks Lookup
I N D I A N A U N I V E R S I T Y 7
• Utilize the IUIE 5 Year PIC Report
• This will show the last date of any background check performed.
• This is a rolling 5 year report
Tracking Statuses
U N I V E R S I T Y H U M A N R E S O U R C E S 8
Checks move between tabs as they progress
Order Summary
U N I V E R S I T Y H U M A N R E S O U R C E S 9
The Final Grade Will Show on Completed Tab
When to Order a Background Check
• After a conditional offer of employment is accepted
• Programs Involving Children
• Do not order background checks on minors under the age of 18
U N I V E R S I T Y H U M A N R E S O U R C E S 10
Ordering a Background Check
U N I V E R S I T Y H U M A N R E S O U R C E S 11
Select New Order
Ordering a Background Check
U N I V E R S I T Y H U M A N R E S O U R C E S 12
13
Ordering a Background Check
Indiana University Packages
U N I V E R S I T Y H U M A N R E S O U R C E S 14
• Standard Check
• Education Verification Only
• Professional Credentials Only
Criminal Background Check Package
• SSN Validation• SSN Trace• County Criminal Records• Widescreen• National Sex Offender Registry
U N I V E R S I T Y H U M A N R E S O U R C E S 15
Ordering a Background Check
U N I V E R S I T Y H U M A N R E S O U R C E S 16
Be sure to select E-mail Applicant Option
U N I V E R S I T Y H U M A N R E S O U R C E S 17
Fill in the *Required Information
Ordering a Background Check
U N I V E R S I T Y H U M A N R E S O U R C E S 18
Ordering a Background Check
Position Category
I N D I A N A U N I V E R S I T Y 19
Position Type Determines Adjudicating Department
I N D I A N A U N I V E R S I T Y 20
Ordering a Background Check
I N D I A N A U N I V E R S I T Y 21
Canceling a Background Check
I N D I A N A U N I V E R S I T Y 22
Canceling a Background Check
Background Check – Demo
https://ows01.hireright.com/login/
I N D I A N A U N I V E R S I T Y 23
Applicant / Employee HireRight Portal
• SSN
• Criminal History
• 7 Years of Address History
• 10 – 15 Minutes
U N I V E R S I T Y H U M A N R E S O U R C E S 24
Applicant E-mail
U N I V E R S I T Y H U M A N R E S O U R C E S 25
Register
U N I V E R S I T Y H U M A N R E S O U R C E S 26
Applicant can sign up for text alerts to follow progress of the Background Check
Welcome Page
U N I V E R S I T Y H U M A N R E S O U R C E S 27
Personal Information
U N I V E R S I T Y H U M A N R E S O U R C E S 28
Current Mailing/Address Information
U N I V E R S I T Y H U M A N R E S O U R C E S 29
Identification Data
U N I V E R S I T Y H U M A N R E S O U R C E S 30
Addresses
U N I V E R S I T Y H U M A N R E S O U R C E S 31
No gaps in address history
Addresses
U N I V E R S I T Y H U M A N R E S O U R C E S 32
No gaps in address history
Applicant Self Reporting
U N I V E R S I T Y H U M A N R E S O U R C E S 33
Admitted Criminal
U N I V E R S I T Y H U M A N R E S O U R C E S 34
Admitted Criminal screen will only appear if “yes” was selected
Admitted Criminal
U N I V E R S I T Y H U M A N R E S O U R C E S 35
Admitted Criminal screen will only appear if “yes” was selected
Information Review
U N I V E R S I T Y H U M A N R E S O U R C E S 36
Disclosure
37
Disclosure
38
Authorization
39
Authorization
40
Completion Confirmation Page
41
Background Check Applicant Experience –Demo
https://ows01.hireright.com/login/
I N D I A N A U N I V E R S I T Y 42
Report Grades
• Meets Company Standards • Employment Only• PIC Only
• Client Review Required• Pending Additional Information• Cancelled• Reviewed No Grade• Does Not Meet Company Standards
U N I V E R S I T Y H U M A N R E S O U R C E S 43
Fair Credit Reporting Act
• Disclosure & Consent/Authorization Form
• Pre-Adverse Action Letter
• Adverse Action Letter
• Access to ReportU N I V E R S I T Y H U M A N R E S O U R C E S 44
Background Check Cost ($$)
• Base Cost - $22.45• Education Verification - $9.30• Credential Verification - $6.30• Court Fees• CA, MN, OK, NY Letters
U N I V E R S I T Y H U M A N R E S O U R C E S 45
International Background Checks
• Will now be processed centrally
• IU International Background Check Website
• Allows you to determine if you need an international check
• Allows you to submit a process request if you do
I N D I A N A U N I V E R S I T Y 46
International Background Checks
I N D I A N A U N I V E R S I T Y 47
This site is NOT live yet, but will look similar to this screen shot
Batch Ordering
• Initiators may request multiple checks at one time
• Fill out template form yourself through HireRight
• Find instructions on process at IUHR Background check training webpage
I N D I A N A U N I V E R S I T Y 48
Turn Around Time (TAT)
• Criminal Records
• Limited Access Areas
• Court closings or limited hours
• Weather, current events, etc.
U N I V E R S I T Y H U M A N R E S O U R C E S 49
Backgroundchecks.com
• GIS owned company providing consumer website
• Students & Volunteers (non-employees)
• Programs Involving Children
• Individual Orders & Pays
U N I V E R S I T Y H U M A N R E S O U R C E S 50
General Changes – HireRight Platform
I N D I A N A U N I V E R S I T Y 51
• International background checks will now be handled/submitted centrally
• In session chat help available • Applicant can track the checks progress via text
message• HireRight Background Check platform is mobile
friendly for applicants• Ability to reassign cases• Ability to cancel cases
THANK YOU
QUESTIONS?
I N D I A N A U N I V E R S I T Y 52
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