building the vale last copy collection in the jerseycat suxiao hu, collection management librarian

Building The VALE Last Copy Collection

in the JerseyCAT

Suxiao Hu, Collection Management Librarian

Assemble the VLCC Pilot Project Team

Assoc. Dean, Tech. Services Head, Cataloging Dept. Head, Collection Development/Acquisition Head, Circulation Dept. Systems Librarian

Establish Local Policies

Titles in the circulating collection Titles published prior to 1900

Titles published before 1850 will be transferred to

the Special Collections

Total Titles: 86

(56 Language & Literature, 16 History)

Titles published between 1850 and 1899 will be

VLCC candidates

MSU VLCC Pilot Project Total Titles (1850-1899): 692

54%

22%

7%

17%

MSU VLCC Pilot Project Total Items (1850-1899): 2,146

Team Activities & Procedures

Integrated Library System (SirsiDynix) Bibliographic report

Team Activities & Procedures (cont.)

Circulation:

Pull books off the shelf and put them on the book truck

After processing, place the books back on the shelf

Team Activities & Procedures (cont.)

Collection Development/Acquisitions:

Review books and verify the VLCC candidatesEliminate reprintsSelect for bindery/mendingOrder reprint second copy if heavily circulated

Team Activities & Procedures (cont.)

Cataloging:

Edit VLCC MARC records in MSU Library CatalogLoad VLCC MARC records into JerseyCatEdit MARC records in JerseyCat Union Catalog

Edit VLCC MARC records in MSU Library Catalog

Add Item Category 1: VLCC

Change the item to Do Not Circulate

Make a Staff Note

Edit MARC records in JerseyCat Union Catalog Log into JerseyCat: http://njsl-agent.auto-graphics.com

Check off Montclair State and New Jersey State Union Catalog

Search book by title

Edit the Record

Insert 541 field, enter njm (OCLC symbol) in subtag a

Insert HLD field, enter vlcc in subtag l

Pull Books off the Shelf

Place Books Back on the Shelf

Run Report

Review & Verify VLCC Candidates

Edit & Load MARC Records into JerseyCat