business intelligence and data flow http://...

Business Intelligence and Data Flowhttp://web.peralta.edu/indev/peralta-business-intelligence-bi-tool

Mike Orkin, Ph.D.Associate Vice Chancellor of Academic Affairs

Peralta Community College District

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Business Intelligence

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Peralta uses PeopleSoft

OBIEE (Oracle Business Intelligence Enterprise Edition) supports Business Intelligence

Peralta BI Tool

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Web-based

Enrollment, student, and faculty data

Finance and HR coming soon

Data Flow

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Source(PeopleSoft

)

Data Warehouse

Dashboard Reports

Websites Documents

Schematic

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ODS Tables

Views

Data W

arehouse

Data Warehouse

Oracle B

I

ERP: Oracle Peoplesoft Campus Solutions 8.9 Data staging Server

DashboardsReports

Analytics Server Queries

PeopleSoft Database (SQL Server)

ETL ETLBI/AnswersBI Repository

BIDWPBIREPO D

D

D

D

F

Star Schemas

ETL Tool Version:Informatica 8.1.1

Microsoft SQL Server 2005 -9.00.3042.00 (Intel X86)

Reporting Tool:ORACLE BI 10.1.3.3

Microsoft Windows Server 2003 EE SP23.00GHz,6.00GB of

Database Version

Operating System

Who Can Use It?

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50 + site licenses Administrators, staff, faculty

Additional access from campus faculty network

More site licenses as new modules are added

Output

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Dashboards with tabbed reports

Query and Mini-Query Tools

Automated Reporting

Limited Access

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Dashboard views can be restricted to user subgroups

Same for access to query tools

Dashboards

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Tabs

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Answers – Subject Areas

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Answers - Folders

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Basic Skills Query

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Basic Skills Result

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Mini Query Student Headcount

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Mini Query Student Headcount

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Mini Query Student Outcomes

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Mini Query Student Outcomes

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BI Tool Pros and Cons

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Pros

Powerful queries and dashboards

Automated updates

Visual interface for quick development

Cons

Expensive to implement

Complex queries

Site Licenses costly

Websites

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BI reports posted on Peralta websites

Static data(No automated updates)

Some website platforms not well-suited as data repositories

WordPress

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WordPress originally developed for blogging

Open source software: Free, easy to maintain, extensive user support

Remote (“cloud”) hosting

WordPress

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Modular, robust, decentralized

HTML unnecessary10 minutes to create a site

Multi-site networks with common theme and structure

New Paradigm for Multiple Users

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Networks of websites Common theme and structure

Administrators, faculty, staff maintain their own websites

Robust, decentralizedSame model as Internet itself

WordPress at Peralta

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4 Peralta colleges and district offices – 45k students annually

Laney, Berkeley, Alameda, and District have separate WordPress installations

Each WordPress installation has its own (remote) server

WordPress at Peralta

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District – 60 websites, including: Accreditation, Institutional Research, Service Centers, etc.

Laney – 180 websites, including: Departments, programs, faculty, etc.

WordPress at Peralta

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Berkeley – 100 websites, including: Departments, programs, faculty, etc.

Alameda – In development

Website Costs

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Peralta IT: $0Local hardware: $0Software: $0Webmaster and Tech Support: 1 FTE district wideRemote hosting: $5k/year/server, includes automated daily backups

Website Costs

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Development costs from ground up: $25k + committee

Peralta Home

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Institutional Research Success Page

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IR Website Success Page

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Institutional Research Success by Subject

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Website Pros and Cons

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Pros

Decentralized Robust

Easy to maintainNo HTML

Publicly availableCloud hosting

Open sourceNew paradigm

Cons

No automated updates

Mail Merge for Data Delivery

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BI supplies program review data for each department in each college

Ave 50 departments in 4 colleges - 200 sets of review data

Mail Merge for Data Delivery?

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In past: Spreadsheet sent to colleges who would populate data in annual reviews

Mail Merge automates the process

Mail Merge for Data Delivery?

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Master spreadsheet: Rows - departments Columns – enrollment data

Master Word document:Table cells hold data

Mail Merge Output Segment

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Mail Merge Output

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Mail Merge prints to PDFEach “letter” is data for a specific department

Departments extract pdfNo need to copy and paste