campus solutions: the big picture
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Campus Solutions:Campus Solutions:The Big PictureThe Big PictureCampus Community
Recruiting & Admissions
OverviewOverview Campus Solutions Why do we need it? Implementation Timeline What Goes Where? Campus Community Admissions Document Management
Campus SolutionsCampus Solutions PeopleSoft system similar to HRMS &
Financials Consists of six modules
Campus Community Admissions Student Records Student Financials Financial Aid Academic Advisement (Degree Audit)
Legacy systems are: Outdated Do not meet current & future needs
Provides better tracking of prospects & students
Easy access to information Integration of modules
R & A…HRMS…Financials Central portal access to all
Why?Why?
Why?Why? Self-service access for applicants &
students Appealing to Gen-Y
Easy & instant access to info Visual appeal
Implementation TimelineImplementation Timeline
Implementation timeline July 2006 – Campus Community &
Admissions January 2008 – Financial Aid Fall 2008 – Student Records & Student
Financials Gradual roll-out starting in March
What Goes Where?What Goes Where?
ISIS is used to update: Immunizations Enrollment/Registration/Billing Quick Admits Admissions applications ONLY for fall 06 &
spring 07 admission terms
What Goes Where?What Goes Where? PeopleSoft is “database of record” for:
All bio-demographic (bio-demo) data Recruiting & application data for summer & fall
2007 admission term and beyond Good News!
If you attempt to enter data in wrong system, a reminder displays
Can still use WebDSIS & ISIS to view bio-demo data
Campus Community
Recruiting&
Admissions
StudentRecords
Student Financials
Campus CommunityCampus Community
FinancialAid
Advisement(Degree Audit)
Campus CommunityCampus Community Core of Campus Solutions system Stores bio-demo data shared by multiple
modules Data about applicants, students & employees What information?
Names, addresses, phone numbers, email address, birth date, citizenship, ethnicity…
Campus CommunityCampus Community Where you view and update bio-demo
data Security settings determine what data
you can view, add or update One ID & record for each person Employee ID = EmplID = ID National ID = Social Security Number
Student Services CenterStudent Services Center Campus Community component Provides easy access to:
Student Self-service view Bio-demo view/update pages Admissions view/update pages Later on…Student Records & Financial Aid
info Can view most bio-demo data at a glance
AdmissionsAdmissions Prospect, applicant and student records
are entered and processed in this module
Tracks applicant records through entire admissions process
Once student matriculates, maintenance of student’s information becomes responsibility of Student Records
3Cs – 3Cs – Communications, Communications, Comments & ChecklistsComments & Checklists
Provides method of creating & tracking communications with applicants, students, external individuals and organizations
Facilitates creation of checklists that track progress toward completing required tasks
The 3CsThe 3Cs Can manually create one
communication, checklist, or comment at a time or process them in batches according to preset criteria
Campus event planning & Committees For planning event locations & tracking
admissions review committee
Document ManagementDocument ManagementImageNowImageNow
Scans, stores, indexes documents applications, transcripts, reference letters
Shortens processing time Can look up documents online Eliminates need to file and search through
documents Can add annotations to online documents
ConclusionConclusion Moving from old house to new house
During transition still need to do some things in old house and some things in new house
In the end, it will all be worth the effort
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