career training usa host employer requirements...further, interexchange requires that any employer...

CT–EA01–0911

CAREER TRAINING USAHost Employer RequirementsTo view the most up-to-date Employer Requirements, please visit: http://www.InterExchange.org/ct-employer-requirements

The InterExchange Career Training USA program is overseen by the U.S. Department of State. Under the program regulations, employers in our program must:

• HaveaFederalIdentificationNumberandaDun&Bradstreet(DUNS)Number.IfyoudonothaveaDUNSnumber,youmayprovideacopyofyourbusinesslicenseorregistration.

• SubmitproofofanactiveWorker'sCompensationInsurancePolicy(certificateorinformationletter).

• Beabletoprovidefull-time(min.32hours/week),professional-levelpositionsforinternsandtrainees(nottoinvolvemorethan20%clericalorbasicwork)

• Beabletoprovidecontinuouson-sitesupervisionofinternsandtrainees

• CompleteandsignaHostEmployerAgreementform

• CreateandsignaTraining/InternshipPlacementPlan(DS-7002)

• Providestructuredandguidedtrainingandnotusethisprogramforregularworkpurposes

• HaveanEnglish-languagewebsitethatprovidesadescriptionandverificationofyourcompany'sbusinessactivities.Ifyoudonothaveawebsite,youmustsubmitprofessionalmarketingmaterialsdescribingyourbusinessactivitiesandacopyofyourbusinessregistrationandconsenttoasitevisitbyInterExchange.

• OffertraininginafieldInterExchangesponsors:HospitalityandTourism;InformationMediaandCommunications;Management,Business,CommerceandFinance;PublicAdministrationandLaw;andTheSciences,Engineering,Architecture,Mathematics,andIndustrialOccupations.

• Supervisormusthaveabusinessorcompanyemailaddress(cannotbehotmail,gmail,etc.)

If your company has fewer than 25 employees and less than $3 million in revenue, then we’re required by the State Department to perform a site visit prior to approving you for the program. Further, InterExchange requires that any employer who does not have an active English-language website must consent to a site visit. We charge a one-time $250 fee for a site visit, but once you’re accepted into the program, you’ll never have a repeat charge from InterExchange.

Tofurtherensureappropriateplacementofinternsandtrainees,InterExchangealsorequiresthatemployersinourprogram:

• Maintainafull-timeemployeetointern/traineeratioofat least5:1.Youmusthavesufficientstaffinplacetorunyourbusinesswhilealsoprovidingcontinuouson-sitesupervisionandtrainingforyourinternsandtrainees.

• Notbeahome-basedbusiness

• Consenttobevisitedduringyourintern/trainee'sprogrambyInterExchangestaffuponrequest

PRohIbITED EmPloyER TyPES AND TRAINING loCATIoNS:

Notallemployersarepermittedtohostinterns/traineesthroughInterExchangeCareerTrainingUSA.Wecannotapproveparticipantsforsponsorshipatthefollowinglocations:

• Arcades

• BridalCompanies

• Candystores/mallkiosks/boardwalkboothsandstands

• Convenience/grocerystoresorsuperettes/mini-markets

• Customerservices/phoneoperators

• Fastfoodrestaurants

• Fitnessstudios/personaltraining/coaching

• Gasstationsortollplazas

• Motels

• Poolmanagementcompanies

• Schoolsandotherinstructionalfacilities

• Spas/salons/doggroomingcompanies

• Staffingagencies

Further,wecannotapproveanypositionsthatrequireorinvolvechildcareoreldercare,orinclinicaloranyotherkindofworkthatinvolvespatientcareorcontact,includinganyworkthatwouldrequiretraineesorinternstoprovidetherapy,medication,orotherclinicalormedicalcare(e.g.,sportsorphysicaltherapy,psychologicalcounseling,nursing,dentistry,veterinarymedicine,socialwork,speechtherapy,orearlychildhoodeducation).

hospitality Guidelines

InterExchangealsodoesnotpermitbusiness-related(finance,marketing,etc.)programsinhotels,resorts,inns,orrestaurants.Anyonewishingtoworkinhospitalityorrestaurantmanagementpositionsmusthaveeducationand/orexperienceinthefield.Inaddition,allprogramsinhospitalityorrestaurantmanagementarelimitedto12months,regardlessofwhetheryouareaninternortrainee.

Allotheremployersandtrainingplanswillbeconsideredonacase-by-casebasis.IfyouareuncertainastowhetheryourplaceofbusinessisappropriateforaJ-1InternorTraineeprogram,pleasecontactusat1-212-924-0446orviaemailattraining@interexchange.org

Pleasebeadvisedthatyouwillberequiredtocompleteinterim(ifprogramis6monthsorlonger)andfinal(allprograms)evaluationstocompletetheJ-1visaprogramasperprogramregulations.

CT–EA01–0911

CAREER TRAINING USAEmployerChecklist&InstructionsPlease complete the following documents for each Intern/Trainee and provide them to your Intern/Trainee to submit with the program application. Be sure to complete all sections and pages and provide signatures where requested to allow for the quickest processing time.

EmPloyER ChECKlIST

Reviewemployereligibilityrequirementsathttp://www.interexchange.org/ct-employer-requirements

Conductdocumentedinterviewwithprospectiveintern/traineeinpersonorviawebcam/telephone

CompleteDS-7002Training/InternshipPlacementPlan

AllsectionsmustbecompletedandtypedinthePDFdocumentwithinthespaceprovided

IncludeacopyofPage2oftheDS-7002foreachphase(every3-4months)oftheinternshiportrainingprogram(seeinstructionsbelow)

CompleteandsigntheHostEmployerAgreementForm

FederalEmployerIdentificationNumber(FEIN)

Dun&Bradstreetnumber(DUNS)oracopyofyourbusinessregistration(TogetaDUNS#,visitwww.dnb.com)

Full-timeemployeetointernratioofatleast5:1

English-languagecompanywebsiteaddress(Ifyoudonothaveawebsite,pleaseattachprofessionally-producedcompanybrochures/ marketingmaterials)

Workers’CompensationInsurance.Submitacopyofthecertificateorbinderletter,whichmustincludethefollowinginformation:

CompanyName

Addressoftheinternship/traininglocation

PolicyNumber

DatesofCoverage(Expiredcertificateswillnotbeaccepted)

SiteVisit(PleaseseeHostEmployerRequirementspagetodetermineifyourcompanywillneedasitevisit) Ifavisitisrequired:Asitevisitrepresentativewillschedulethevisitwithyouatamutuallyconvenienttime.Thevisittakesapproximately30minutes.Ifthereisnorepresentativeinyourarea,wewillrecruitanewrepresentative—thismayrequireadditionaltimebeforewecanscheduleavisit.Aone-timefeeof$250ischargedtoemployersforthesitevisit.

EmploymentVerification:PleasenotethatyouwillbecontactedviaemailbyanInterexchangeCareerTrainingUSArepresentativetoconfirmthatyouhaveofferedtheapplicantaninternship/trainingposition.Tofacilitateapplicationreview,pleaserespondpromptly.

EmPloyER INSTRUCTIoNS FoR ComPlETING ThE DS-7002

1. ParticipantInformation:SelecteitherTraineeorIntern(Student Intern is not a category offered through InterExchange)

2. SiteofActivityInformation:Providethecontactinformationfortheexactlocationoftheinternship/trainingprogramandtheparticipant’sdirectsupervisor’snameandcontactinformation.

3. ContractAgreement:Theparticipant’sdirectsupervisormustcompleteandsignthetrainingplanandsubmitthedocumenttotheparticipanttosignaswell.InterExchangeisthesponsorandwewillcompletethesponsorsections.

4. Training/InternshipPlacementPlan:TheplanmustincludeseparatephasesandacopyofPage2oftheDS-7002mustbeprovidedforeachphase(forevery3-4monthsoftheprogram).Hospitalityprogramsmustalsoincludedepartmentalrotations.

• FieldofTraining/Internship:Generalfield,e.g.“BusinessManagement”or“Engineering”.

• NameofPhase:Eachphaseshouldhaveadifferentname,baseduponthedepartmentorthespecificrole/objective/focusforthatphase.

• BriefDescriptionofRole:Explanationoftheroletheparticipantwillhaveandhowheorshewillcontributeduringthisphase.

• SpecificTasks&ActivitiesorChronologyorSyllabusofTraining:Anoutlineofthespecifictasksandresponsibilitiestobeperformedbytheparticipant.Eachphaseshouldbuildupontheskills,tasks,andresponsibilitiesgainedinthepreviousphase(s).

• SpecificGoalsandObjectives:Thegoalorfocusofthisphase.

• Knowledge,Skills,orTechniquestobeImparted:Anexplanationoftheanticipatedlearningoutcomesandwhatwillbehighlightedanddevelopedthroughthisphase.

• MethodofEvaluationorSupervision:Explanationofhowtheparticipantwillbeevaluatedandsupervised.Evaluationcanbedonethroughin-personmeetings,journaling,writtenreviews,etc

CT–EA01–0911

Intern/TraineeFullName:

CompanyName: ParentCompanyName(IfApplicable): CompanyWebAddress:

Supervisor'sFullName: Supervisor'sEmail: Supervisor'sPhone:

CAREER TRAINING USAHostEmployerAgreementForm

Please indicate the format used to interview the Intern or Trainee:

Telephone VideoConference/WebCam In-person

Other: DateofInterview:

Conductedby:

Wastheinteviewformallydocumented Yes No

Training Site:

Exactlocationintern/traineewillbeplacedforprogramduration

StreetAddress:

City:

State: Zip:

PhoneNumber:

Company Information:

YearRegistered/Incorporated:

Isthisaninternationalcompany? Yes No

IfYes,whereareyourheadquarterslocated? FederalEmployerIdentificationNumber(FEIN):

Dun&Bradstreet(DUNS)Number:

Attach a copy of your business registration if you do not have a DUNS number

TotalAnnualRevenue:

Lessthan$999,999 $3,000,000to$4,999,999

$1,000,000to$2,999,999 $5,000,000ormore

Workers'CompensationInsuranceProvider:

Worker'sCompensationInsurancePolicyNumber: (Please also include copy of certificate or binder letter)

Company Size and business operations:

Totalnumberofemployeesatallcompanylocations:

Totalnumberoffull-time,permanent,on-siteemployeesattraining/internlocation(excludesinterns,temps,independentcontractors):

Totalnumberoffull-timeemployeestobeinvolvedinthetrainingand/orsupervisionoftheintern/trainee:

TotalnumberofJ-1interns/traineesatthetraininglocation(fromallvisasponsors):

Isthisahome-based business? Yes No

Isthisastaffingoremploymentagency? Yes No

Isthisagovernment office? Yes No

Willyourintern/traineebeinvolvedinoutsidesalesorworkatclientoffices/locations? Yes No

Ifyes,willtheydosoindependently? Yes No

Willyourintern/trainee’sprogramincludemorethan20%clericalwork?

Yes No

local housing and Transportation

Estimatedmonthlycostofroomandboardinareawheretrainee/internisplaced:$ /month

WillyourcompanyprovidehousingfortheIntern/Trainee? Yes No

Ifyes,costpermonthtointern/trainee:$

Doyourecommendanautomobilepurchase? Yes No

Ispublictransportationavailablefortheintern/trainee’scommutetothetrainingsite? Yes No

Ifyes,estimatedtransportationexpenses:$ /month

CT–EA01–0911

Applicant Name:

Company Name: Web Address:

Supervisor Name: Email: Phone:

Parent Company Name (ifapplicable): Is this an international company? Yes No

Federal Identifi cation Number (FEIN): IfYes,whereareyourheadquarterslocated?

Dun & Bradstreet (DUNS) Number: Total number of full-time employees:

Total Annual Revenue:

Lessthan$999,999

$1,000,000to$2,999,999

$3,000,000to$4,999,999

$5,000,000ormore

Home-based business?

Is this a government o� ce?

Yes No

Yes No

Workers’ Compensation Insurance Provider and Policy Number: (includecopyofcertificateorbinderletter)

Please indicate the format used to interview the Intern or Trainee:

Telephone VideoConference/WebCam

In-person Other:

Will your company provide housing for the Intern/Trainee?

YesCostpermonth:$

No

Date of Interview(mm/dd/yyyy):

Conducted by:

Was the interview formally documented? Yes No

CAREER TRAINING USAHostEmployerAgreementForm

The undersigned Host Employer agrees to the following terms and conditions:• I agree to adhere to the goals, objectives, government regulations andsponsorguidelinesof theJ-1 Internship/TrainingExchangeVisitorProgram(22CFRPart62.22).

• IattestthattherelationshipbetweentheHostEmployerandIntern/TraineewillcomplywithallFederal,State,andLocallawsregardingemploymentandoccupationalhealthandsafety.

• IunderstandthatplacementsforInternsareupto12monthsmaximumandplacementsforTraineesareupto18monthsmaximumor12monthsmaximumforHospitalityandTourism.ForHospitalityplacementslastingsixmonthsorlongerIunderstandthatat leastthreedepartmentalorfunctionalrotationsarerequired.

• I understand that InterExchange is the government designated sponsor ofthe Internship/Training J-1Visaprogramand the sponsormay at any timewithdrawsponsorshipfromanyparticipantintheeventofnon-complianceoftheprogramregulations(22CFRPart62.22)ordeviationfromtheTraining/InternshipPlacementPlan(USGovernmentFormDS-7002).

• Iagreetorespondtoallcommunicationrequestsfromthesponsorinatimelymannerandwillnotifythesponsorimmediatelyifthetrainingplanchangesorisnotbeingfollowed,iftheparticipantleaveshis/herpositionorsuffersanymedical,psychological,orcriminaladverseeffect.

• IunderstandthatImustinformthesponsoriftheIntern/Traineequitsor isterminatednomorethan10daysaftertheevent.

• Iaffirmthatmycompanyisnotastaffingoremploymentagencyorahome-basedbusiness.

• I affirm that my company has sufficient resources, plant, equipment andtrained personnel available to provide structured and guided work-basedexperience according to the individualized Training/Internship PlacementPlan(USGovernmentFormDS-7002).

• I certify the position offered to the Intern/Trainee is fulltime (minimum32hoursperweek),doesnotinvolvemorethan20percentclericalworkandisnotunskilledorcasuallabor.Ialsocertifythepositionisinnowayrelatedtochild,patientoreldercare,clinicalormedicalwork,psychologicalcounselingorsocialwork,nursing,dentistryorveterinarywork,speechtherapyorearlychildhoodeducation.

• I understand that the Intern/Trainee J-1 Visa program is not intended tobe a substitute for ordinary work purposes, nor is it intended under anycircumstance todisplaceAmericanworkers,orbeaconduit topermanentworkandresidencyintheUSA.

• IattestthatthepositionofferedtotheIntern/Traineeexistssolelytoachievethe tailored and specific objectives outlined in the Training/InternshipPlacement Plan (US Government Form DS-7002) through structured andguidedactivities.

• I attest that each Intern/Trainee placed with my company will receivecontinuous on-site supervision and mentoring by experienced andknowledgeablestaff,andthattheimmediatesupervisorwillsubmitmandatoryplacement evaluations in a timelymanner (for placements longer than sixmonthsbothamidpointandfinalevaluation).

• Iagreetoallowthesponsororanagentdesignatedbythesponsoraccesstothetraininglocationtoconductasitevisitincompliancewithprogramregulations.

• IunderstandthatthesponsorcannotguaranteevisaapprovalandthereforeI agree to the refund policy as outlined within the Career Training USAApplication once the original US Government Form DS-2019 has beenreturnedtothesponsor.

• PerIRSEmployerTaxGuideandPublication515,IunderstandthatparticipantsonaJ-1Visaareconsiderednon-residentalienswhoarenotsubjecttoSocialSecurity (FICA), Medicare, or federal unemployment (FUTA) withholdingtaxes.Iagreetoconsultataxprofessionalregardingstateunemploymenttaxexemptionswithinmystate.

• I understand and agree that the sponsor cannot be held liable for theperformanceoftheparticipant,norforanycivilorcriminalliabilityincurredbytheparticipant(includingdefensecosts).

• Iwill indemnifyandhold thesponsorharmlessagainstanyclaims, liability,damagesorcostsincurredbyreasonofanyact,errororomissionoftheHostEmployeroritsagents.

• Iagreethatanycontroversy,disputeorclaimarisingoutoforinconnectionwith this agreement, the relationship of the parties, or its interpretation,performanceornonperformance,oranybreachthereofshallbedeterminedsolelyinarbitrationconductedinNewYorkCityinaccordancewiththethenexistingrulesoftheAmericanArbitrationAssociation.

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