chapter 5 planning1 chapter 5 project planning “ if you don’t plan for the project, you are...

Chapter 5 Planning 1

Chapter 5 Project Planning

“ If you don’t plan for the project, you are planning for

failure”

“ Plans act as a road map of complicated process to

manage project”

Chapter 5 Planning 2

6 Stages of Project Planning1. Preliminary coordination with various

parties(client,developer,govt. agency…)2. Provide detail description of various

tasks involved.3. Deriving project budget.4. Work on schedule.5. Project status report.6. Project termination.

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Focus of this chapter Discuss the first two stages of

project planning. Develop tools and techniques for

the planning process.

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Why initial project coordination with various parties crucial?

Define objectives & scopes of the project.

Technical objectives are established.

Basic areas of performance responsibilities delegated.

Tentative schedules and budgets are worked out.

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What is project’s deliverables? Involving client in early part of planning

process. Determine client’s needs and

expectations Some project starts with front ends –

bidding all the way to commissioning and delivery

Others may be construction on product development

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9 Key Elements of Project Plan1. Overview

Short summary of the objectives and scope of the project.

2. Objectives Detailed statement of the goals (profit, etc ….)

3. General Approach Describes both the managerial and the

technical approaches.4. Contractual Aspects

A complete list and description of all reporting requirement.

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Elements of Project Plan (cont.)5. Schedules

Various schedule and lists of all milestone.

6. Resourcesa) Budget.b) Cost monitoring and control.

7. Personnel Personnel requirements (subcontracting)

8. Evaluation Methods Be evaluated against the standard.

9. Potential Problems Anticipate potential difficulties.

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Role of System Integration in Project Management Integrating the technical

disciplines (science or art) of the project to achieve the customer’s objectives.

Who is the customer?

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3 Major Objectives of System Integration

1. Performance System design, reliability, quality,

maintainability, etc.

2. Effectiveness Design system to achieve performance in

an optimal manner.

3. Cost Value engineering examines all cost trade

off.

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Hierarchical Planning System

1. Goals must be specified.2. Identifying the set of required

activities to achieve the goals.3. Each activities and events can be

decomposed into sub-activities and sub-events.

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Planning Process Tools Gozinto Chart. Work Breakdown Structure (WBS). Linear Responsibility Chart. TREND Plan to include design,

fabrication/construction(prototype), mass production

R & D is also a project - > uncertainties

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Gozinto Chart Named after famous Italian

mathematician, Prof. Zepartzat Gozinto.

Similar set-up with Bill of Materials. A Tree-Diagram.

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Work Breakdown Structure (WBS) Project sub-divided into

hierarchical units of tasks, work packages, and work units.

Each part of unit tasks, work packages and work units is budget able, in terms of money, labor hours, and other requisite resources.

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Work Breakdown Structure (WBS) Project is breakdown into a group

of activities. Each activity is breakdown into a

task list. This task list is put into a calendar. Then, assign people, time, money

and other resources.

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Work Breakdown Structure (WBS) Schedule Task list into calendar.

Assigning people, time, money to each activity.

Make themselves competent. Managing “intelligent” people.

Activity Calendar

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Activities: Work Breakdown Structure Breakdown task into activities Top-down refinement possible List activities which form a single

operation or function which you know is achievable

Work breakdown structure (Product breakdown structure)

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Example of WBS: “Holiday”

holiday

travel documents

passport tickets

insurance

booking

choose resort

confirm

brochures

household

cat!

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List of activities•Booking:

• get brochures

• choose resort

• make booking

• confirm booking

•Travel documents:

• check passport

• book tickets

• get insurance

•Household:

• feeding the cat!

•This is a simple

example:

• inoculations

• visas

• travel money

• etc.

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Time Management When activities happen:

Start and finish How long they take:

Estimates vs. actual? Relationship between activities:

Dependencies Parallel activities

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Gantt chart

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People Task assignment Responsibility for task completion:

Task management Liaison with other tasks Meetings

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Linear Responsibility Matrix Show the relationship of personnel

(who is responsible for what) and to identify where special coordination is necessary.

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Linear Responsibility Matrix - Holiday

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Linear Responsibility Example

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Linear Responsibility Example