“citus et certus” 435th air base wing kym tran 435 mss/dpcs-b dsn: 480-2697 cpmc 2007 hours of...
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“CITUS ET CERTUS”
435th Air Base Wing
Kym Tran
435 MSS/DPCS-B
DSN: 480-2697
CPMC 2007
Hours of Work &Premium Pay
2“CITUS ET CERTUS”
Laws & Regulations
• 5 U.S.C., Chapters 33, 55, & 61
• 5 C.F.R., § 532, 550, 551, & 610
• AFI 36-807, Weekly and Daily Scheduling of Work and Holiday Observances (21 Jun 99)
• Local Operating Procedures
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Hours of Work
• Administrative Workweek
• Tour of Duty
• Core Hours
• Lunch Periods
• Alternative Work Schedules• Compressed
• Flexible
• Credit Hours
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Work Schedules
• Administrative Workweek• 7 Consecutive days beginning 0001 Sunday and ending 2400 Saturday
• Tour of Duty• Days and hours employee is scheduled to work
• May consider employee’s needs
• Regular, AWS, Special, Uncommon
• Give 1 week notice before changing a work schedule
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Alternative Work Schedules
• Compressed – work less than 10 days in PP
• Flexible• Flexitour – what it is not
• Flexitour – what is approved for KMC
• May use Credit Hours in conjunction with Flex
• Core Hours – time period in which all employees must be at work
• Flexible Hours – hours in which an employee may select his or her arrival & departure times or earn credit hours
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Credit Hours
• Additional time worked at an employee’s request
• Only available with an approved flexible schedule
• Restrictions may be placed on when the hours are earned or taken
• Require supervisor’s approval
• Maximum balance – 24 hours
• What happens to the balance?
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Lunch Period
• Not mandated by law
• Check Labor agreement & local policies
• 30-60 minutes (except with AWS)
• Unpaid and free from duties
• Cannot be skipped to leave early
• 20-minute paid lunch period in rare circumstances
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Breaks
• Not mandated by law
• Check Labor agreement & local policies
• Paid period, normally less than 15 minutes
• Employee cannot leave the organization
• Cannot be combined with lunch or used to leave early
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Excused Absences/Assignments
• Training
• In-/out processing
• Shipping HHG*
• CPF/EEO visits
• Awards presentations
• Special Emphasis Luncheons
• Base clean-up day
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Excused Absences/Assignments
• Civilian Physical Fitness Program
• Purpose
• Participation & Accountability
• Eligibility• Which employees?
• Which activities?
• Health & Fitness Assessment
• Duty time for On-Base Facilities
• On-the-Job Injury
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Premium Pay
• Overtime• Not for Training
• Holiday Pay
• Sunday Premium
• Night Differential
• Travel Pay
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Premium Pay - Overtime
• Hours ordered, approved, and worked in excess of 8 hours/day or 40 hours/week
• Leave and other paid absences count as hours of work
• Approved in advance on AF Form 428
• OT Caps: biweekly rate exceeds GS-15, step 10-equivalent pay
• 2 Laws: Title 5 (“Exempt”) & FLSA (“Non-E”)• FLSA only – “suffer & permit”
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Premium Pay - Overtime
OVERTIME RATE
• Up to GS-10, step 1 equivalent: 1.5 x basic hourly rate
• Employees exceeding the basic pay for GS-10, step 1, the overtime hourly rate is the greater of—
• the hourly rate of basic pay for GS-10, step 1, multiplied by 1.5,
OR
• the employee’s hourly rate of basic pay
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Premium Pay - Overtime
• Compensatory Time – time off in lieu of overtime pay
• Must be used within 26 pay periods or it is paid out (“earned” rate)
• 1 hour of Comp Time for each hour of OT worked
• When may Agency direct OT be paid out in comp time?
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Premium Pay - Holidays
• 10 Federal Holidays
• “In lieu of” holiday
• Full-time employee entitlement:• Required pay status day before or after holiday
• Is granted an “in lieu of” holiday
• Part-time employee entitlement:• Pay for hours scheduled to work that day
• No “in-lieu of” holiday
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• If employee works on holiday -• Minimum 2 hours of premium pay
• Premium holiday pay rate = 2 x basic pay rate
• Approved in advance on AF Form 428
• Must pay if worked – not entitled to “in lieu of” holiday
• Overtime holiday pay• Only in excess of 8 hours/day or 40 hours/week
Premium Pay - Holidays
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Sunday Premium
• Payable to full-time employees only
• Up to 8 hours of regularly scheduled work that begins or ends on a Sunday
• 25% of basic rate of pay for non-overtime work
• May be paid in addition to night pay or holiday pay
• Only paid for the Sundays actually worked – not for leave, comp time, or credit hours
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Premium Pay - Night Differential
• GS, GG, & NSPS Night Pay Differential
• Must be regularly scheduled
• Paid only for hours worked between 1800-0600
• Paid for on holidays and leave IF employee uses less than 8 hours of leave in the PP
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Premium Pay - Night Differential
• WG Night Shift Differential
• Paid for the entire shift IF the majority of hours fall during the differential periods
• 1500 – 2400 = 7.5%
• 2300 – 0800 = 10%
• Paid during holidays & leave
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Travel – Hours of Work or Comp Time?
• Schedule travel during normal duty hours whenever possible
• Local Operating Procedures
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Travel – Hours of Work or Comp Time?
• Hours of Work (regular & overtime pay)
• Title 5, Exempt: 5 U.S.C. 5542(b)(2) and 5 CFR 550.112(g)
• When outside employee’s duty hours, one of four conditions must be met:
• Involves performing work while traveling
• Is incident to travel
• Is carried out under arduous conditions
• Results from event outside administrative control of Executive branch of government
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Travel – Hours of Work or Comp Time?
• Hours of Work (regular & overtime pay)• FLSA, Non-Exempt: When agency requires
employee to –
• Travel during working hours
• Work during travel
• Travel on 1-day assignment away from duty station
• Travel on overnight assignment away from the official duty station during hours on non-workdays that correspond to the employee's regular working hours
• In either case (Exempt or Non-Exempt), Agency may not adjust administrative workweek solely to avoid paying out as hours of work
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• Federal Workforce Flexibility Act of 2004
• Effective on or after 28 January 2005
• Federal Wage System (WG, WL, WS) excluded
• SES and SES-equivalents are excluded
• New form of Compensatory Time off for time in duty status
• CB – Travel Comp Earned
• CF – Travel Comp Used
Travel – Hours of Work or Comp Time?
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• Only paid for official travel during time which is otherwise not compensable
• Holidays (outside duty hours only)
• Non-duty hours of administrative workweek
Travel – Hours of Work or Comp Time?
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• Time in travel status only
• Exclude meal periods (lunch, dinner, etc.)
• Exclude long layovers in which employee is “free”
• Exclude drive to airport from home (minus normal drive from home to work time)
• Include drive to airport from TDY location
• Include time required to report to airport (i.e., domestic & international flights check-in requirement time as mandated by airline)
Travel – Hours of Work or Comp Time?
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• Use or lose in 26 PP
• Forfeited upon:
• Upon voluntary transfer to another agency;
• Upon movement to a non-covered position; or
• Upon separation from the Federal Government
• Exceptions - Military Service or On-the-Job Injury
Travel – Hours of Work or Comp Time?
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Premium Pay Limitations
• Maximum Earnings Limitation
• An employee may not earn more in a PP (basic pay + premium pay) than the basic rate of a
GS-15, step 10
• Includes Comp Time earnings
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