collab 6/20/05 #1 edmedm martin cooper, los alamos co-spokesperson for the edm project for...
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Collab 6/20/05 #1
EDM
Martin Cooper, Los AlamosCo-spokesperson for the EDM Project
for presentation to
The EDM CollaborationRaleigh, NC
March 3, 2006
Collaboration Business
Collab 6/20/05 #2
EDM Outline
News from DOE and NSFShort-term expectations from subsystem managersSelection of additional members of the integrated project teamSelection of the subsystem managersElements of the conceptual design report (CDR)Elements of the preliminary project execution plan (PPEP)“Project plan” for CD-1Technical design part of the CDRCDR writing assignmentsGuidelines for improving the work breakdown structure (WBS)WBS development responsibilitiesThe interplay between CD-1 and R&DDeciding the approximate date of CD-1Other assignmentsScheduling collaboration and other meetings from now until CD-1
Collab 6/20/05 #3
EDM Accomplishments
Fill in important vacant positions on the integrated project teamDefine the subsystemsSelect the subsystem managers where possibleGain consensus on the CD schedule tempered by project riskGet advice on the funding profileGet agreement by the subsystem managers on providing the WBS and technical parts of the CDR as defined laterGet some other help in producing the CDR
Collab 6/20/05 #4
EDM News from DOE
Collab 6/20/05 #5
EDM Telephone
CD-1 Priorities• Funding Profile – 1 week due date• Federal Project Director – Eugene Colton• Gantt Chart for CD-1 – In progress
Collab 6/20/05 #6
EDM Oak Ridge Visit
• The UCN beam line building of the FNPB is likely to be increased in size
• Exercise – Evaluate the consequences of trying to match the given profile and get a CD schedule
• What are CD-2 or preliminary design drawings?• Obtain a copy of the FNPB preliminary design drawings• Jan says there is no problem producing such drawings
for EDM in a year
Collab 6/20/05 #7
EDM The Exercise
• Put in CD-0, CD-1, CD-2a, CD-2b, CD-3a, CD-3b, CD-4 as milestones.
• Break the “Design” step into P-Design for 30% of cost & time as and F-Design for 70%
• Put in all the predecessors and dependencies to the CDs• Release the requirement on up-front funding for capital
equipment• Slide the CDs around to fit DOE’s FY’07 and FY’08
budget recommendations• Note the lead time requirements build a spike in FY’09
and a stretch out due to long lead-time procurements
Collab 6/20/05 #8
EDM Funding Profile
Funding Plan with EscalationCollaboration Review: $17,209kDOE Guidance: $18,300kDOE Guidance 2: $18,300kExercise: $18,150k
0
1000
2000
3000
4000
5000
6000
7000
8000
FY'07 FY'08 FY'09 FY'10 FY'11 FY'12
Fiscal Year
$k(A
ctu
al Y
ear)
Collaboration
DOE Guidance
DOE Guidance 2
Exercise
Collab 6/20/05 #9
EDM Exercise CD Schedule
DatesCD1 - Q4, 2006CD2 - Q4, 2007CD3 - Q4, 2008CD4 > Q4, 2012
Project is delayed 1 year
Project Office~$500k/yearTotal now ~$17,600
Collab 6/20/05 #10
EDM DOE Headquarters Visit
• Exercise allocation of >$7 M is not possible in 2009• LANL has a poor project management record• LANL must keep the cost of the project office down• Jehanne built in a $1300K cushion - do not eat into that
yet• I do not have the resolution to know about changes at
the few hundred k level. Then what about $1 M shifts in fiscal years. Only FY’07 is inflexible at $1.3 M
• Do you want to delay CD-1 by a year or so and use project funds for more R&D to reduce the risk
• Answers before the retreat in two weeks• Keep the CDR short• NSF participation is crucial
Collab 6/20/05 #11
EDMShort-term Expectations for Subsystem Managers
Short term means from now until the CD-1 review• A technical description of the subsystem for the CDR• An improved WBS and WBS dictionary• Identification of facilities• A “fast start” meeting• Presentation at a CD-1 rehearsal/vetting• Presentation at the CD-1 review• Recruitment of work package leaders• Reports at collaboration meetings• Reports
Collab 6/20/05 #12
EDM Coffee Break
• Enjoy!
Collab 6/20/05 #13
EDMSelection of the Integrated Project Team
Collab 6/20/05 #14
EDM Organization Chart
DOE Office of Nuclear Physics
Dennis KovarAcquisition Executive
DOE Office of Nuclear Physics
Jehanne Simon-GilloProgram Manager
Los Alamos Site OfficeEugene Colton
Federal Project Director
NSF Nuclear PhysicsBrad Keister
Program Director
DOE/NSFLANL/EDM
LANL Physics DivisionJack Shlachter
Division Leader
LANL EDMMartin Cooper
Contract Project Manager
EDM SpokespersonsMartin Cooper, LANL
Steve Lamoreaux, LANL
Integrated Project Team
Subsystem Managers
Work Package Leaders
EDM Safety Officer
Collab 6/20/05 #15
EDM Integrated Project Team
DOE Federal Project Director (Chair) Eugene Colton
DOE Site Contracting Officer TBD
DOE Program Manager for EDM Jehanne Simon-Gillo
DOE Science Program Manager Gene Henry
NSF Program Manager Brad Keister
LANL Contract Project Manager Martin Cooper
LANL Deputy Contract Project Manager John Tapia
LANL Project Controls Joe Onstott
LANL Procurement Operations Manager TBD
LANL Chief Engineer Jan Boissevain
LANL ESSH Lead P-25 Safety Officer
Technical Coordinator Paul Huffman
ORNL Operations Manager Vince Cianciolo (Acting)
Collab 6/20/05 #16
EDM Selection of the Subsystem Managers
Collab 6/20/05 #17
EDM A Team Approach
• People at many institutions have expertise• Even if another institution has responsibility, they need to
take advice from those with expertise• To insure that all expertise is brought to bear on work,
there will be internal reviews as the work goes forward, e.g.– Preliminary design reviews– Final design reviews– Reviews of acceptance tests
Collab 6/20/05 #18
EDM WBS Subsystem Managers
Neutron Beam Line and Shielding TBD (WK)
Cryostats, Refrigerators, and Related Equipment Paul Huffman
3He Systems: Atomic Beam Source, Storage Volume, Purifier, Valves, and Transfer volumes
Steve Williamson
Magnets and Magnetic Shielding Brad Filippone
High Voltage, Measuring Cells, Light System, SQUIDs Takeyasu Ito
Electronics, Computers, Slow Controls, Simulations, Data Analysis
TBD (CM)
Conventional Construction Walt Sondheim
Collab 6/20/05 #19
EDM CD-1
Collab 6/20/05 #20
EDM CD-1 Documents
Gamma Ray Energy Tracking In-beam Nuclear Array (GRETINA)
• Conceptual Design Report (73)• Preliminary Project Execution Plan (35)• Risk Management Plan (11)• Acquisition Strategy (12)• Activity Hazard Document (23)• Full WBS and WBS Dictionary as support documents• Background risk descriptions as support documents• Conceptual drawings as support documents
Collab 6/20/05 #21
EDM Conceptual Design Report
• 1. Introduction (1)• 2. Background (2)• 3. Functional Requirements and Performance (3)• 4. Technical Design (overview plus 6 subsystems) (34)• 5. Cost and Schedule (overview plus 6 subsystems) (10)• 6. Resources (1)• Appendix A: A technical issue (1)• Appendix B: Proposed acceptance tests (1)• Appendix C: Cost Estimate Table (17)
Collab 6/20/05 #22
EDM Preliminary Project Execution Plan
• 1. Introduction (1)• 2. Mission Need (1)• 3. Functional Requirements (2)• 4. Technical Scope (6 subsystems plus alternative analysis)
(2)• 5. Management Organization (5)• 6. Schedule and Cost Scope (7)• 7. Change Control (2)• 8. Analysis, Assessments, and Plans (2)• 9. Project Controls and Reporting Systems (1)• 10. Participation of Other Institutions (1)• Appendix A: WBS Dictionary (4)
Collab 6/20/05 #23
EDM Risk Management Plan
• 1. Introduction (1/2)• 2. Responsibilities (1-1/2)• 3. Risk Management Plan
– 3.1 Risk Assessment (1/3)• 3.1.1 Risk Identification (1/3)• 3.1.2 Risk Analysis (1/3)
– 3.2 Risk Handling (1)– 3.3 Risk Monitoring (1/3)
• 4. Contingency Allowance and Schedule Float (1/3)• 5. Risk Registry (1)• 6. References (1/10)
Collab 6/20/05 #24
EDM Acquisition Strategy
• 1. Desired Outcome and Requirements Definition (1)• 2. Cost and Schedule Range (3)• 3. Major Applicable Conditions (1/2)• 4. Risk and Alternatives (Technical, Location, and
Acquisition Approach) (2)• 5. Business and Acquisition Approach (1)• 6. Management Structure and Approach (3)
Collab 6/20/05 #25
EDM Activity Hazard Document
• 1. Introduction (1)• 2. Approach (1)• 3. Hazard Analysis (1)
– 3.1 Hazard Analysis Form– 3.2 Periodic Activity Hazard Review
• Appendix – Activity Hazard Forms (6)
Collab 6/20/05 #26
EDM Lunch
• Enjoy!
Collab 6/20/05 #27
EDM “Project Plan” for CD-1
Collab 6/20/05 #28
EDM CD-1 Project Plan Part 1
Collab 6/20/05 #29
EDM CD-1 Project Plan Part 2
Collab 6/20/05 #30
EDM CD-1 Project Plan Part 3
Collab 6/20/05 #31
EDM Technical Design Part of the CDR
• Keep it short
Collab 6/20/05 #32
EDM CDR Writing Assignments
• CDR– CDR Editor – Martin Cooper– CDR Assistant Editor - ?– Technical Subsections – Subsystem managers
• PPEP– PPEP Editor – John Tapia– PPEP Assistant Editor – Joe Onstott
• Risk Management Plan – Eugene Colton• Acquisition Strategy – John Tapia• Activity Hazard Document – Eugene Colton• Full WBS and WBS Dictionary
– Developers – Subsytem managers– Editor – Joe Onstott
• Background risk descriptions – Martin Cooper• Conceptual drawings – Jan Boissevain
Collab 6/20/05 #33
EDM Guidelines for Improving the WBS
Take it to the next level!
Collab 6/20/05 #34
EDM Project Management Tools
• Microsoft Project is the official program of the collaboration
• Subsystem managers should buy Microsoft Project• Work Package managers may need Microsoft Project• Joe Onstott may translate input from subsystem
managers into PRIMAVERA if needed, but his communications to the collaboration will be through Microsoft Project
Collab 6/20/05 #35
EDM Modifications to the WBS
• The management team will rework the structure of the WBS to create some “permanent” set of level 1 tasks
• Use of “lag” for schedule contingency (float)??• Avoid unnecessarily early milestones?
Collab 6/20/05 #36
EDM Resource Loading
• The subsystem managers will be responsible for identifying the required staffing
• Identification will be by 10 * (level 1 WBS number) + number of type of person
• Example - 3He Spin-Holding Coil– Physicist 61 – Any of faculty/staff, postdoc, or student– Engineer 61– Technician 61– Technician 62
• A map will be made later to connect names with numbers
• Overloaded names or blanks will show the shortfall
Collab 6/20/05 #37
EDM Restructuring and Splitting Tasks
• Some tasks have become vestigial as project has developed and should be eliminated
• Some new tasks will need to be added• Example of creating the next level
– 3He Spin-Holding Coil 3He Spin Coil Support Structure– 3He Spin Coil Windings
Collab 6/20/05 #38
EDM Design
• Design Developmental Tests• Preliminary Design• Final Design• Drawing Production
Collab 6/20/05 #39
EDM Procurement
• Procurement Write specifications• Identify and qualify vendors• Place order• Vendor performs• Acceptance tests• Procurement Technique development• Acquire supplies• Construct• Test components
Collab 6/20/05 #40
EDM Install
• Install Pre-fit subassemblies• In-field modifications• Assemble the device• Test the device• More in-field modifications• Final acceptance test
Collab 6/20/05 #41
EDM Integration and Commissioning
• This WBS level 1 task needs to be fleshed out in more detail by the technical coordinator and the operations manager
Collab 6/20/05 #42
EDM Identify Milestones
• Milestones need to be identified throughout the project to monitor progress
• The project office will identify the high level milestones
Collab 6/20/05 #43
EDM Cost and Schedule Methodology
• To be worked out by the project office with concurrence of the subsystem managers
• The FNPB template will be used• The FNPB contingency calculation will be used
Collab 6/20/05 #44
EDM WBS Development Responsibilities
• Oversight and coordination will be by the project office• The WBS subsystems are the responsibility of the
subsystem managers• The subsystem managers should identify work package
leaders where possible• The work package leaders should provide input to the
subsystem managers on the WBS
Collab 6/20/05 #45
EDM CD Schedule
Collab 6/20/05 #46
EDM Interplay between CD-1 and R&D
• CD-1 does not require all R&D to be completed• CD-2 requires all R&D to be completed and a fixed
baseline established• CD-1 requires a risk analysis• The collaboration must decide what level of risk it wishes
to put forward for review• DOE asks, “Would you like to delay CD-1 and use
project money to complete more R&D in FY’07 to reduce the risk? However, the TPC cannot grow.”
Collab 6/20/05 #47
EDM R&D Priorities
Highest Priority1. 3He relaxation time from T = 0.5-4.0 K at the proper concentration, including
a SQUID NMR signal2. Neutron storage time at ~4 K in a cell coated with deuterated polystyrene3. Light collection design with the expectation of ~40 photoelectrons4. Reliable valves5. Understanding the geometric phase systematic error6. 4He dielectric strength at low pressures or for a presurized superfluid
Moderate priority1. Surface HV breakdown of acrylic and the Kerr effect2. 3He evaporator3. 3He injector volume test4. Beamline and measurement cell neutronics Monte Carlo
Quite Useful1. Magnet development2. Atomic magnetometers3. Laser induced flourescence
Collab 6/20/05 #48
EDM CD Schedule
Proposed CD schedule (There is a lot of float in CD4 date):
Funding Profile
CD-0 Approve Mission Need Q1 2006
CD-1 Approve Preliminary Baseline Range Q4 2006
CD-2 Approve Performance Baseline Range Q4 2007
CD-3 Approve Start of Construction Q1 2008
CD-4 Approve Start of Operations Q4 2013
Collab 6/20/05 #49
EDM Deciding the Approximate Date of CD-1
• I am of two minds– Do not lose momentum and keep as much construction money
as possible– Reduce the risk by further R&D
• John Tapia thinks we should delay CD-2 by an extra quarter
• We can tailor CD-2 and CD-3• How does this decision interact with the funding profile?• What change to the funding profile to we recommend up
to $1 M?
Collab 6/20/05 #50
EDM Funding Profile
Funding Plan with EscalationCollaboration Review: $17,209kDOE Guidance: $18,300kDOE Guidance 2: $18,300kExercise: $18,150k
0
1000
2000
3000
4000
5000
6000
7000
8000
FY'07 FY'08 FY'09 FY'10 FY'11 FY'12
Fiscal Year
$k(A
ctu
al Y
ear)
Collaboration
DOE Guidance
DOE Guidance 2
Exercise
Collab 6/20/05 #51
EDM Funding Profile
Fiscal Year CoolaborationFunding Profile
DOE FundingProfile
FY07 2,400 1,300
FY08 6,800 3,500
FY09 5,000 4,450
FY10 2,200 5,000
FY11 800 3,000
FY12 0 1,050
Estimated totalproject costs:
17,200 18,300
Collab 6/20/05 #52
EDM Coffee Break
• Enjoy!
Collab 6/20/05 #53
EDM Other Assignments
Collab 6/20/05 #54
EDM Work hard on the R&D
• The R&D is the only way we can reduce the risk• It needs to be finished ASAP
Collab 6/20/05 #55
EDM Get the NSF to fund EDM
• Martin Cooper, Brad Filippone, Doug Beck, Ricardo Alarcon, Dima Budker (possibly Lee Roberts, IUCF, …) need to convince the NSF to support EDM in a major way
• May need to convince the NSF that the neutron EDM is sufficiently more exciting than atomic EDM experiments
• Possible briefing of the head of the Physics Division at the NSF
• Need to create a nice package for the NSF
Collab 6/20/05 #56
EDM Assistant CDR Editor
• For the pre-proposal, Peter Barnes and Martin Cooper worked closely
• For the cost and schedule review, Peter Barnes and Vince Cianciolo played major roles
• Please volunteer
Collab 6/20/05 #57
EDM The Next Collaboration Meetings
• Subsystem managers fast start• At ORNL• At LANL tied to the CD-1 rehearsal• At LANL tied to the CD-1 review?
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