community it innovators - cloud file sharing for nonprofits 013014

January 30, 2014 presented by…

Johan Hammerstrom

Matthew Eshleman

Community IT Innovators Webinar Series

Cloud File Sharing for Nonprofits

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About Community IT

Community IT Innovators partners with nonprofits to help them solve

their strategic & day-to-day IT challenges.

Strategic

Proactive approach so you can make IT decisions that support your mission and grow with you

Collaborative Team of over 40 staff who empower you to make informed IT choices

Invested We are committed to supporting your mission, and take care of your IT network as if it were our own

Nonprofit focus Worked with over 900 nonprofits since 1993

About the Presenters

Johan Hammerstrom

Chief Operating Officer

jhammerstrom@communityit.com

@hammerstromj

Matthew Eshleman

Chief Technical Officer

meshleman@communityit.com

@meshleman

Agenda

I. The Problem

II. A Crowd of Solutions

III. General Requirements

IV. Best Options

What goes to the cloud?

• Email

• Accounting

• Fundraising

• CRM

• Blast Emails

• Phones

But not… Files

But not… Files

Why not?

When we say “files”, we mean…

• Word documents

• Excel spreadsheets

• PowerPoint presentations

• Publications

• Image and Video editing

“Office is a Lock…

…and the extent to which people decide they

need or don’t need Office drives a lot of other

behavior.

There is a big question around the future of

Microsoft Office and the future of the underlying

tasks that are being done by Microsoft Office.”

Benedict Evans, @cubedfm ep 14

Microsoft

Ecosystem

Cloud-based

Solution

Cloud solutions tend to be…

• Easy to use remotely

• Platform independent

• Strong mobile presence

Microsoft

Ecosystem Cloud-based

Solution

File Sharing in the Cloud

There is no ideal solution

• Office documents are still necessary

• Cloud will never work quite like the

Windows-based file server

• Hybrid solutions are limited…

Dedicated

Solutions

Embedded

Workflow

Solutions

File Storage

and Sharing

Digital

Asset

Management

Dedicated

Solutions

Embedded

Workflow

Solutions

File Storage

and Sharing

Digital

Asset

Management

Files Sharing & Storage needs…

• Easy to use locally & remotely

• Platform Independent

• Strong mobile presence

• Strong ecosystem integration

• Easy to collaborate…in real time?

• Price

Three Frontrunners

Ea

se o

f U

se

Pla

tform

Ind

epend

ent

Str

on

g in

Mob

ile

Ente

rpri

se

Rea

dy

Secu

rity

&

Centr

alized

Ma

na

gem

ent

Clo

ud

Eco

syst

em

Inte

gra

tion

Base

Pro

Busi

ness

Ente

rpri

se

• 2 GB

• Free

• 100 GB

• $10

• Unlimited

• $15

• 10 GB

• Free

• 100 GB

• $5

• 1000 GB

• $15

• Unlimited

• $35

10 GB + 500 MB per user, $0.20/GB

100 GB limit per site collection

25 GB per user for OneDrive

• Pros

– Built for the average consumer

– Strong user adoption and brand recognition

– Simple Interface

– Rock solid syncing functionality

• Cons

– Limited centralized management

– Security concerns

– Not built for the Enterprise

(Bundle with NCryptedCloud for better security)

– AWS hosted

• Pros

– Centralized Management and Admin

– Relatively easy to use

– Built for Enterprise

– Dedicated hosting environment

– Integrates with SharePoint

• Cons

– Lower brand recognition and market share

– Difficult and competitive space

• Pros

– Free with Office 365

• (25 GB personal, 100GB / site)

– Integrates with Windows and Office

– Strong Centralized Administration

– Built for Enterprise

• Cons

– Complicated set up and administration

– Heavily platform dependent

– Poor mobile support

– Weak integration outside Microsoft

(This is starting to change)

Will it matter?

What could happen?

1. Microsoft takes over

• PRO

– Control their own destiny…because of Office

– Migrating file storage is mostly frictionless…

• Except for contract term

• Except for user training

What could happen?

1. Microsoft takes over

2. Files and file tasks go to other systems

Dedicated

Solutions

Embedded

Workflow

Solutions

File Storage

and Sharing

Digital

Asset

Management

What could happen?

1. Microsoft takes over

2. Files and file tasks go to other systems

3. “Long tail” of boutique solutions

Many solutions for many needs

?

Upcoming Webinar

February 27

12:30-2 PM

Systematic Approach to IT Budgeting

Donny Shimamoto

Intraprise TechKnowlogies, LLC

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