completing the accounting cycle chapter 4 prepare an accounting work sheet. objective 1

Completing theAccounting

CycleChapter 4

Prepare an accounting

work sheet.

Objective 1

The Accounting Cycle

The accounting cycle is the process by which accountants prepare financial statements for an entity for a specific period of time.

The Accounting Cycle

For a new business, begin by setting up ledger accounts.

For an established business, begin with account balances carried over from the previous period.

Accounts Receivable 1,350

Accounts Receivable 1,700 Service Revenue 1,700

Accounts Receivable 1,350 1,700 3,050

Accounts Receivable 1,350 1,700

The Accounting Cycle

Work Sheet

CashAccountsreceivable

12,100

3,050

BalanceSheet

IncomeStatement

The Accounting Cycle

Postclosing Trial Balance

CashAccountsreceivable

12,100

3,050

Adjusting entries Closing entries

Cash Accounts Receivable12,100 3,050

The Accounting Cycle

The Accounting Work Sheet

What is the work sheet? A work sheet is a multi-columned

document used by accountants to help move data from the trial balance to the financial statements.

It is an internal document.

Adjusted Trial Balance Adjustments Trial Balance

Account Title Dr. Cr. Dr. Cr. Dr. Cr.CashAccounts receivableSuppliesEquipmentAccum. depreciationAccounts payableSalary payableUnearned revenueCapitalWithdrawalsRevenueSalary expenseSupplies expenseDepreciation expense

Totals

12,1001,350

25015,500

1,000

12,000

42,200

7,5001,2001,1001,5007,200

23,700

42,200

The Accounting Work Sheet

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The Accounting Work Sheet

a The company has earned revenue of $1,700 which will be collected next month.

b Inventory of supplies at month end totaled $150.

c Depreciation for the period was calculated as $200.

Adjusted Trial Balance Adjustments Trial Balance

Account Title Dr. Cr. Dr. Cr. Dr. Cr.CashAccounts receivableSuppliesEquipmentAccum. depreciationAccounts payableSalary payableUnearned revenueCapitalWithdrawalsRevenueSalary expenseSupplies expenseDepreciation expense

Totals

12,1001,350

25015,500

1,000

12,000

42,200

7,5001,2001,1001,5007,200

23,700

42,200

a) 1,700

b) 100c) 200

2,000

b) 100

c) 200

a) 1,700

2,000

12,1003,050

15015,500

1,000

12,000100200

44,100

7,7001,2001,1001,5007,200

25,400

44,100

The Accounting Work Sheet

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Adjusted Income Balance Trial Balance Statement Sheet

Account Title Dr. Cr. Dr. Cr. Dr. Cr.CashAccounts receivableSuppliesEquipmentAccum. depreciationAccounts payableSalary payableUnearned revenueCapitalWithdrawalsRevenueSalary expenseSupplies expenseDepreciation expense

Totals

7,7001,2001,1001,5007,200

25,400

44,100

12,100

3,050150

15,500

1,000

12,000

100200

44,100

12,100

3,050150

15,500

1,000

31,800

7,7001,2001,1001,5007,200

18,700

The Accounting Work Sheet

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Adjusted Income Balance Trial Balance Statement Sheet

Account Title Dr. Cr. Dr. Cr. Dr. Cr.CashAccounts receivableSuppliesEquipmentAccum. depreciationAccounts payableSalary payableUnearned revenueCapitalWithdrawalsRevenueSalary expenseSupplies expenseDepreciation expense

Totals

7,7001,2001,1001,5007,200

25,400

44,100

12,100

3,050150

15,500

1,000

12,000

100200

44,100

12,100

3,050150

15,500

1,000

31,800

7,7001,2001,1001,5007,200

18,700

12,000100200

12,300

25,400

25,400

The Accounting Work Sheet

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Adjusted Income Balance Trial Balance Statement Sheet

Account Title Dr. Cr. Dr. Cr. Dr. Cr.CashAccounts receivableSuppliesEquipmentAccum. depreciationAccounts payableSalary payableUnearned revenueCapitalWithdrawalsRevenueSalary expenseSupplies expenseDepreciation expense

TotalsNet income

7,7001,2001,1001,5007,200

25,400

44,100

12,100

3,050150

15,500

1,000

12,000

100200

44,100

12,100

3,050150

15,500

1,000

31,800

31,800

7,7001,2001,1001,5007,200

18,70013,10031,800

12,000100200

12,30013,10025,400

25,400

25,400

25,400

The Accounting Work Sheet

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Use the work sheet

to complete theaccounting cycle.

Objective 2

The work sheethelps identifythe accounts

that needadjustments.

Actual adjustmentof the accounts

requiresjournalizingand postingthe entries.

Recording theAdjusting Entries

Recording theAdjusting Entries The adjusting entries may be recorded in

the journal when they are entered on the work sheet.

Many accountants journalize and post the adjusting entries just before they make the closing entries.

Close the revenue,expense, andwithdrawal

accounts.

Objective 3

Closing the Accounts

Closing the accounts is the end of period process that prepares the accounts for recording transactions during the next period.

Closing Entries

RevenuesincreaseOwner’s Equity.

Expenses and

WithdrawalsdecreaseOwner’s Equity.

Closing the Accounts

Closing the Accounts

Revenues and Expense accounts are closed to Income Summary.

Income Summary is closed to Capital. Withdrawals are closed to Capital. In a corporation, Dividends are closed to

Retained Earnings.

Income Summary

A credit balance

represents net income.

A debit balance

represents net loss.

Closing the Accounts

RevenueIncome

Summary12,000

7,5009,000

Salary Exp3,300

28,500

1,5001,800

4,450 28,500

Rent Exp800 800

Supplies Exp350 350

24,050

24,050

(Close RevenueAccount)

(Close ExpenseAccounts)

(Close IncomeSummary)

Withdrawals2,500 2,500

2,500

CapitalAccount

(CloseWithdrawalsAccount)

Closing the Accounts

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Postclosing Trial Balance

The accounting cycle ends with the postclosing trial balance.

The postclosing trial balance is dated as of the end of the period for which the statements have been prepared.

Permanent Accounts

What accounts never close?– Assets– Liabilities– Owner’s equity Balances of permanent accounts carry over

to the next period.

Classify assets and liabilities

as current or long-term.

Objective 4

Liquidity

This is a measure of how quickly an item can be converted into cash.

On the balance sheet, assets and liabilities are classified as either current or long-term to indicate their relative liquidity.

Current Assets

Current assets are cash, or will be converted to cash, in one year or within the normal business operating cycle.

What are some other examples?– short-term receivables– inventory– prepaid expenses

Current Liabilities

Current liabilities are debts or obligations due within one year or within the operating cycle.

What are some examples?– accounts and salary payables– short-term notes payable– unearned revenue

Long-term Assets and Liabilities Long-term assets include all other assets.– property, equipment, and intangibles Long-term liabilities are all other debts due

in longer than one year or the entity’s operating cycle.

Debit sideCurrent assets

Long-term assets

Credit sideCurrent liabilities

Long-term liabilities

Listed in the orderof decreasing

liquidity

Listed in the orderof how soon they

must be paid

The Classified Balance Sheet

Assets LiabilitiesCurrent assets: Current liabilities:Cash 12,100 Accounts payable 1,200Accounts receivable 3,050 Salary payable 1,100Supplies 150 Unearned revenue 1,500 Total current assets 15,300 Total liabilities 3,800Plant assets Owner’s equity Equipment 15,500 Capital 19,300 Less Accum. deprec. 7,700 7,800 Total liabilities and

Total assets 23,100 owner’s equity 23,100

XYZ ServicesJanuary 31, 20XX

The Classified Balance Sheet

Report Format

AssetsLiabilities

Owner’s Equity

Account Format

Assets = Liabilities + Owner’s Equity

Different Formats ofthe Balance Sheet

Use the current ratio and the debt

ratio to evaluate a company.

Objective 5

Comparative Financial Statements They enhance the user’s ability to analyze

a company’s past performance. What are two common ratios used to

measure liquidity?1 Current ratio2 Debt ratio

Current ratio = Current assets ÷ Current liabilities

Current Ratio

This measures the ability of a business to pay its current liabilities with its current assets.

Total liabilities ÷ Total assets

Debt Ratio

It indicates the proportion of a business’s assets that are financed with debt.

It measures their ability to pay both current and long-term debt.

Trend Analysis

Decision makers compare various ratios over a period of time.

End of Chapter 4