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Digital Preservation Coalition
Supporting Digital Preservation
NOF-digi Preservation Workshop
Senior Managers’ Brief
Maggie Jones
DPC Co-ordinator
MaggieJonesDPC@aol.com
18th November 2003
Digital Preservation Coalition
Supporting Digital Preservation
Overview
Definition of digital preservation
Opportunities and challenges of digital technology
Advantages and disadvantages of projects
Things to think about
The Digital Preservation Coalition
Digital Preservation Coalition
Supporting Digital Preservation
Terminology
Digital Preservation
“…all of the actions required to maintain access to digital materials beyond the limits of media failure or technological change.”
Preservation Management of Digital Materials: A Handbook, 2001. p.10
Digital Preservation Coalition
Supporting Digital Preservation
Opportunities of digital technology
Meet increasing demands of clients • Users look increasingly to the web for their information
Take advantage of enhanced functionality • Linking different resources; virtual reality
Can be a powerful educational tool• Can make education more fun as well as informative, e.g.
virtual tours of timescapes
Make rich resources from variety of domains and content widely available
Digital Preservation Coalition
Supporting Digital Preservation
Challenges of Digital Technology
Rapid change and obsolescence
Unclear roles and responsibilities for long-term• Lifecycle management
Infrastructure for long-term management not yet fully developed
Scale of digital resource creation is vast – and growing all the time
Digital Preservation Coalition
Supporting Digital Preservation
Advantages of Projects
Injection of funds to enable more rapid development of quality digital content
Can explore new and innovative approaches
Develops skills
Facilitates a more focused approach, rather than piecemeal development
Digital Preservation Coalition
Supporting Digital Preservation
Disadvantages of projects
They come to an end!
What happens when project staff have moved on?
How can the investment in digitisation be protected?
Unless the long-term management of project resources is planned for before the end of the project – there’s a high probability that it will disappear
Digital Preservation Coalition
Supporting Digital Preservation
The Bigger Picture
Coordinating Digitisation in Europe<http://www.minervaeurope.org/publications/globalreport.htm>
“There is increasing recognition that the introduction of new technologies into the world of culture must be seen as an investment, and not just a cost. And such an investment must be both productive and sustainable over time.”
Digital Preservation Coalition
Supporting Digital Preservation
The Lund principles and Action Plan
Meeting in Lund, April 2001 Recognises need for improved co-ordination where
there is such rich and varied sources of content creation
Attempt to ensure the significant value of digitisation programmes are not compromised by identified barriers (e.g. fragmentation of approach, obsolescence)
Digital Preservation Coalition
Supporting Digital Preservation
The NOF Programme
Has established good precedence in providing technical standards
Emphasis on accountability and value for money
£50m is a significant investment
Ambitious scale and scope
Digital Preservation Coalition
Supporting Digital Preservation
A Preservation Plan
Adherence to technical standards alone won’t be enough to maintain content over time
Will need active management over time
Someone will need to be assigned responsibility for this
It will need to be in pace before the project ends so that those with most knowledge of the content can communicate with those entrusted with its maintenance
Digital Preservation Coalition
Supporting Digital Preservation
Things to consider
Is all the relevant documentation prepared?
What strategy will be used for moving the content across different technical platforms?
What needs to be preserved?
What can be preserved?
What parts of the project will need to be disabled/changed (e.g. interactive components, contact details, dates)
Digital Preservation Coalition
Supporting Digital Preservation
Preservation Plan
Must include succession planning (particularly important for projects)
Doesn’t need to have solved all the preservation challenges
Is about buying time to enable the most cost-effective long-term management
Digital Preservation Coalition
Supporting Digital Preservation
Digital Preservation Coalition
•Established July 2001•26 Members•Working collaboratively to preserve digital heritage•Cross-sectoral membership
Digital Preservation Coalition
Supporting Digital Preservation
The Digital Preservation Coalition
Advocacy Campaign – PR consultancy appointed• Much greater media coverage as a result
DPC Forums – three each year focussing on specific aspects of digital preservation• Free to DPC members/open to non members for a fee
• Provides informal mechanism for information sharing and networking
‘What’s New in Digital Preservation? Quarterly newsletter
DPC Training Workshops
Digital Preservation Coalition
Supporting Digital Preservation
Assessment of Need
Key initiative for 03/04 Work Programme
We need to quantify the problem and develop an action plan– how much digital material is out there?
– How much is at serious risk of loss?
– What are the priorities for action?
Digital Preservation Coalition
Supporting Digital Preservation
Survey of DPC Members
First stage in assessment exercise
Has revealed rich source of data
Gap between stated importance of digital preservation and policy and planning documents
Preliminary results discussed at a Workshop, November 03
Digital Preservation Coalition
Supporting Digital Preservation
Action Plan
Follow up work on dp projects reported by DPC members
Follow-up work to clarify scale and volume of digital resources
Develop log of examples of losses; scenarios; and case studies
Sample survey of digitisation projects
Sample survey of digital materials held in smaller institutions
Digital Preservation Coalition
Supporting Digital Preservation
Assessment Exercise
We need to be able to quantify exactly what the risks are and how to deal with them cost-effectively
The assessment of need will help to flesh out precisely what the threat is and how it can be dealt with
We need to accelerate the development of infrastructure able to cope with anticipated demand• Legal deposit legislation
• E-science
• Digitisation programmes
Digital Preservation Coalition
Supporting Digital Preservation
DPC Assessment Exercise Timeframe
Project timeline
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
03 04
Seminar andconclusions
grant applicationsand approval
DPC follow-up on survey
Final projectreport
and peer review
Develop PRcampaign
Sample local survey
DPC Board
approval
Launch
ITT training package
Log of losses consultancy
Digital Preservation Coalition
Supporting Digital Preservation
Summary
There are no clear-cut or definitive solutions
Progress depends on a mix of individual institutional responsibility combined with improved coordination at national, regional, and local level as well as internationally
Good practice is evolving and support mechanisms (e.g. DCC) are being developed
Good planning and documentation offer the best prospects in the interim
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