digital preservation activity
DESCRIPTION
The European Information LandscapeBlue Ribbon Task Force on Economically-Sustainable Digital PreservationLIBER and APARSENLIFE project on digital preservation costingEuropean InfrastructuresTRANSCRIPT
Digital Preservation Activity: Issues for the creation of a digital Europe
Dr Paul Ayris Director of UCL Library Services and UCL Copyright OfficerPresident of LIBER (Association of European Research Libraries)
Contents
1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable
Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps
European Infrastructures6. Conclusions
Contents
1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable
Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps
European Infrastructures6. Conclusions
VRE/VLE/ local web
Student/UCL Library systems
Social networking tools Google interface to Internet
Prescribed core readingsand textbooks
Localholdings
Paper and e-
External content subscribed and free
Research collaborations; Primary data; Group
project work; Learning interface
Pay fees; book residences;pay fines; see course andexam marks; see loans
information
Core textbooks (STM); Digital readings (AHSS)
Books/Journals/AV/Digital Collections
and Archives
YouTube, FaceBook, Flickr Global resources - free E-Journals, E-Books, mass digitisation
Digital Preservation
Contents
1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable
Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps
European Infrastructures6. Conclusions
Digital Preservation
US-UK Blue Ribbon Task Force on Economically-Sustainable Digital Preservation laid out the conditions that should prevail in order for the scholarly outputs of researchers to be digitally preserved for the long term
See http://www.jisc.ac.uk/brtf
A number of scenarios looked at the level of preparation of various communities to undertake digital preservation
Scholarly Discourse
Research Data
Commercially-owned Cultural Content
Collectively-produced Web Content
Digital Preservation
Academic libraries were amongst the best prepared of the stakeholders surveyed
US Film Industry, by contrast, was not
Jon Landau, the producer of Avatar, was honest in saying that no arrangements had been made for the digital preservation of his film
Not clear whose responsibility to undertake that work it was
Digital Preservation
Economically-sustainable digital preservation requires:
Recognition of the benefits of digital preservation on the part of key decision-makers
Incentives for the decision-makers to act in the public interest
A process for selecting digital materials for long-term preservation
Mechanisms to secure an ongoing, efficient allocation of resources to digital preservation activities
Appropriate governance of digital preservation activities
Digital Preservation
Scenarios: Scholarly Discourse
Recommendation 1
Libraries, scholars and professional societies should develop selection criteria for emerging digital genres in scholarly discourse, and prototype preservation and access strategies to support them
Recommendation 2
Publishers reserving the right to preserve should party with third- party archives or libraries to ensure long-term digital preservation
Digital Preservation
Recommendation 3
Scholars should consider granting non-exclusive rights to publish and preserve, to enable decentralized and distributed preservation of emerging scholarly discourse
Recommendation 4
Libraries should create a mechanism to organise and clarify their governance issues and responsibilities to preserve monographs and emerging scholarly discourse along lines similar to those for e-journals
Digital Preservation
Recommendation 5
All open-access strategies that assume the persistence of information over time must consider provisions for the funding of preservation
Digital Preservation
Scenarios: Research Data
Recommendation 1
Each domain, through professional societies or other consensus-making bodies, should set priorities for data selection, level of curation and length of retention
Recommendation 2
Funders should impose preservation mandates, when appropriate. When mandates are imposed, funders should also specify selection criteria, funds to be used, and responsible organizations to provide archiving
Digital Preservation
Scenarios: Research Data
Recommendation 3
Funding agencies should explicitly recognize ‘data under stewardship’ as a core indicator of scientific effort and include this information in the standard reporting mechanisms
Recommendation 4
Preservation services should reduce preservation and archiving costs by leveraging economies of scale where possible
Digital Preservation
Scenarios: Research Data
Recommendation 5
Agreements with third-party archives should stipulate processes, outcomes, retention periods, and handoff triggers
Contents
1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable
Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps
European Infrastructures6. Conclusions
APARSEN
30 partners, led by the Science and Technology Facilities Council
Envisaged Outcomes
Integration of the majority of the research activities in digital preservation within a common vision, terminology and evidence standard
Common agreement of the services needed for preservation, access and most importantly re-use of data holdings over the whole lifecycle
Embedding of legal and economic issues, including costs, governance issues and digital rights in digital preservation
Discipline of data curators with appropriate qualifications recognised across Europe, and well defined support services
LIBER and APARSEN
LIBER will look at the level of preparation in Europe to adopt the Blue Ribbon Task Force’s recommendations
Work package led by Austrian National Library / University of Patras
LIBER will survey key stakeholders with an interest in digital preservation 4 stakeholder categories
Research Data
Scholarly Discourse
Collectively-created Content
Commercially-owned Cultural Content
The National and International agencies category of stakeholders identified by the Blue Ribbon report will also be contacted
Result will be a comprehensive Report on the situation in Europe
Contents
1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable
Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps
European Infrastructures6. Conclusions
LIFE Collaboration between British Library and UCL
Developed a generic lifecycle costing formula (v2)See http://www.life.ac.uk/
LIFE Model v2
Case Study 1: Burney Newspapers Curation costs for the British Library’s Burney
newspapers Burney Digital Collection and Legal Deposit Newspaper
Collection were used to obtain digital and analogue costs
Case Study 1: Burney Newspapers
Headline conclusion Same lifecycle model can be used to cost analogue AND digital
preservation
Too simplistic to say that digital preservation is cheaper that analogue preservationMore Studies needed
Case Study 2: SHERPA-LEAP Open Access repositories
SHERPA-LEAP is a consortium of Open Access repositories in London
Year 1 Repository Lifecycle costs per entity
Case Study 2: SHERPA-LEAP Open Access repositories
Variations in costings can be attributed to a number of factors Staff on different staffing grades Goldsmiths manages a large number of complex digital materials
and this raises the handling costs per object
After Year 1, main costs are associated with Preservation
Case Study 3: SHERPA-DP
Distributed Repository Environment For Digital Preservation of Content See http://www.sherpadp.org.uk/
Headline conclusion Costs of Digital Preservation do not vary significantly according to
quantities as automated processes have been established
Largest cost area was in Bit Stream preservation Included staff elements for system administration and technology
monitoring, as well as for storage provision
Case Study 3: SHERPA-DP
Summary of total costs from SHERPA-DP Case Study
Headline Repository Findings
SHERPA-DP Case Study shows that cost-effective 3rd
party digital preservation solution is possible for the UK Costing figures are not yet robust enough to allow generic
conclusions to be reachedMost libraries/repositories find it a challenge to undertake
lifecycle costings Digital Preservation is not yet embedded in the Higher
Education community
Contents
1. The European Information Landscape2. Blue Ribbon Task Force on Economically-Sustainable
Digital Preservation3. LIBER and APARSEN4. LIFE project on digital preservation costing5. Next Steps
European Infrastructures6. Conclusions
EU Infrastructures
EU Consultation on Access to, and Preservation of, Scientific Information took place in Luxembourg on 31 May 2011
LIBER’s Statement is available at http://www.libereurope.eu/news/llber- statement-at-the-public-hearing-on-access-to-and-preservation-of- scientific-information-l
Statement covers:
Open Access
Copyright reform
Digital Preservation
Fair dealing exemptions should also cover format shifting to allow libraries and memory institutions to preserve digitally for the long term the digital content that European researchers use and need
EU will be consulting further with a view to issuing an EU Directive
EU Infrastructures
European research needs sustainable infrastructures for long-term access to digital materials
Key Questions to be addressed
Roles and Responsibilities
Does everyone need to undertake digital preservation, or can it be left to a chosen few?
What infrastructure is needed to deliver long-term access?
Who will pay?
How much will it cost?
How does copyright legislation at the EU and Member State level need to change?
EU Infrastructures
LIBER wishes to undertake a Study to Identify what provision currently exists for the digital preservation
of commercial e-journals, e-books and European cultural content Propose a solution for the creation of a sustainable digital
preservation service to solve these issues for European researchers, including the high-level technical requirements of such a service
Evaluate possible technical solutions, based either on a single platform/service provider or on a series of networked, inter-linked platforms around Europe
EU Infrastructures
Define the licence models and legal framework in which such a service would operate
Identify whether such a service would best be run by one or more European institutions or be put out to contract to a commercial supplier
Identify the costs of developing such a solution for European researchers and the economic sustainability of such a service
Identify the roles and responsibilities of all relevant stakeholders for the provision of the service, including governance structures
E-DepotNetherlands
UK curation Node(s)
German curationNode(s)
Other curationNode(s)
Registry 1 Registry 2 Registry 3 Registry etc.
Consolidated Registry fromPartners
Users
Ideal European architecture for Digital Preservation infrastructure
Conclusions
European Information landscape needs to be underpinned by long- term access to its resources
Blue Ribbon Task Force has defined what needs to be in place for economically-sustainable digital preservation to exist and has made recommendations
To be tested in Europe by LIBER in APARSEN
Projects such as LIBER’s LIFE project have identified tools and costs for digital preservation
Infrastructure to deliver sustainable digital pan-European preservation services is now required
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