directorate of admissions the corps starts here! field force training: candidate file management
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Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Field Force TrainingField Force Training::
Candidate File ManagementCandidate File Management
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
EVERYONEEVERYONEwho is appointed to a Service Academywho is appointed to a Service Academy
must be FULLY QUALIFIEDmust be FULLY QUALIFIEDwith a NOMINATIONwith a NOMINATION
The Bottom LineThe Bottom Line
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Meet age requirement U.S. citizen Qualified academically Qualified leadership Demonstrated character & integrity Qualified on the Candidate Fitness Assessment Qualified medically
What Does Fully Qualified What Does Fully Qualified Mean?Mean?
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Regional Commander:• Age, citizenship• 1st evaluation of…Academic, Leadership, CFA,Character & Integrity qualification
Admissions Committee:• Final evaluation of... Academic, Leadership, CFA,Character & Integrity qualification
DoDMERB:• Medical qualification
How Does One BecomeHow Does One BecomeFully Qualified?Fully Qualified?
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
West Point seeks well-rounded young people who demonstrate excellent academic ability, leadership potential, and physical aptitude.
ACADEMICACADEMICABILITYABILITY
60%60%
ACADEMICACADEMICABILITYABILITY
60%60%LEADERSHIPLEADERSHIPPOTENTIAL POTENTIAL
30%30%
LEADERSHIPLEADERSHIPPOTENTIAL POTENTIAL
30%30%
PHYSICALPHYSICALAPTITUDEAPTITUDE
10%10%
PHYSICALPHYSICALAPTITUDEAPTITUDE
10%10%
CADET
Whole Candidate ConceptWhole Candidate Concept
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Academic (60%)• High school rank• SAT and/or ACT• Transcript
Leadership (30%)• Extra-curricular activities• Athletic participation• Teacher evaluations
Candidate Fitness Assessment (10%)– basketball throw– pull-ups (men & women) / flexed-arm hang (for
women who cannot do one pull-up)– shuttle run– abdominal crunches– push-ups– one mile run
Evaluation ProcessEvaluation Process
Top 20% of High School Class-------------------------------- 76%Valedictorians---------------------------------------------------- 8%Salutatorians------------------------------------------------------ 5%National Merit Scholarship Recognition-------------------- 15%National Honor Society----------------------------------------- 63%Boys/Girls State-------------------------------------------------- 18%Class or Student Body President----------------------------- 18%Scouting Participant-------------------------------------------- 42%
Eagle Scout or Gold Award Winner----------------- 15%Varsity Letter Winners---------------------------------------- 88%
Team Captain-------------------------------------------- 53%
Mean SAT: Verbal - 630, Math - 652Mean ACT: English - 28, Math - 29, Sci/Reas - 28, Reading - 30
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Profile for a Recent ClassProfile for a Recent Class
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Statistical data can identify top candidates 4 categories of candidates
– Unknown– Non-competitive– Competitive– Admissible
Quality EvaluationQuality Evaluation
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Candidates that have not fully completed CQ
Sent letter informing them of missing information required.
File closed after 60 days
““Unknown” CandidatesUnknown” Candidates
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
• Referred to as “screened” candidates• Sent letter informing file is closed until over-all
or academic record improves.• CQ included with letter for rescreening
****** Opportunity to re-apply ******
Non-Competitive CandidatesNon-Competitive Candidates
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Sent non-committal letter (non-com)• Encourages file improvement• Instructions to seek nomination• Provides additional information about
USMA and the Army Full-scheduled
• Candidate Kit • CFA• Schedule Medical Exam
Competitive CandidatesCompetitive Candidates
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Non-Committal Letter of Assurance (LOA)
– Reserved cadetship contingent upon:• nomination
• medical qualification
• candidate fitness assessment
• file completion
45-60days
45-60days
AdmissableAdmissable
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Talent Searches (PSAT - 100k, PLAN - 15k, NRCCUA - 105k)
Mailings – Juniors (week 1 Oct)– Sophomores (week 2 Oct)– Freshman (week 3 Oct)– 8th Grade (week 4 Oct)– 7th Grade (week 1 Nov)– 5th/6th Grade(week 2 Nov)
Summer Leaders Seminar (SLS)– Summer program at USMA for juniors– Two one-week sessions
Pen & Banner
EncouragementLetter
Pen & Banner
EncouragementLetter
Nurturing for Future CandidatesNurturing for Future Candidates
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
• Use of Admissible Mailings … generally 5
• 1st - Med/legal fact sheet, photo, elements of excellence, catalog
• 2nd - Photo, PT article, officers booklet, soldier almanac, summer’s video, ethics book
• 3rd - Parent’s Club almanac, new cadet book, parking pass, final semester transcript notice
• 4th - Supe/Comm/Dean/Cadet COC video
• 5th - Summer training schedule, P.O. Box #
Nurturing Offered CandidatesNurturing Offered Candidates
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
AOG Civil Prep Scholarship Program– Fully qualified with a nom
– 1 year program at military junior college
United States Military Academy Preparatory School– Located at Fort Monmouth, NJ
– 10 month program prior to West Point
– Strong leadership potential, but need academic remediation
Strengthening our Officer Strengthening our Officer Candidate PoolCandidate Pool
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
West PointParents Club
West PointParents Club
Field ForceField Force
West PointSociety
West PointSociety
ROTCUSAREC
Local Army unitsPosts, camps, stations
ROTCUSAREC
Local Army unitsPosts, camps, stations
CongressionalStaffs
CongressionalStaffs
School VisitsSchool Visits
Candidate InterviewsCandidate Interviews
RegionalCommanderrequirements
RegionalCommanderrequirements
CDCCDC
CPRC SchedulingCPRC Scheduling
Congressional District Coordinator Congressional District Coordinator (CDC)(CDC)
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
1. Candidate contact
2. High school visitation
3. College Fairs & Academy Days
4. CPRC & outreach
5. Special events
6. Local Congressional “Liaison”
6 Primary Responsibilities6 Primary Responsibilities
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Initial contact with mailings
Introductory call to candidate (June to August)
FF Website drives follow-up
Formal interview
Candidate ContactCandidate Contact
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Second Step Kit• P = Personal Data Record Form• R = Request for Secondary School Transcript Form• T = Transcript (H.S. - # semesters)• C = College transcript, if applicable• S = School Officials’ Evaluations (# received)• A = Candidate Activities Record Form• G = Essay or Candidate Statement Form• CFA = Candidate Fitness Assessment
Admissions/Field Force Website
Applicants can access Candidate Website to view status
Tracking CandidatesTracking Candidates
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Importance of interviews Prioritizing Good versus poor interviews Location Time
InterviewsInterviews
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Establish Relationship with Counselors• Check for … Catalogue/Take One poster
• Use Parents Club/WPS
• POC/twice a year visit
• Recruit for Ed Visit and/or Ed Workshops
• Discuss open files … or lack of open files
High School VisitationHigh School Visitation
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
College Fairs & Academy DaysCollege Fairs & Academy Days
Appearance! Be engaging- don’t sit behind the table Use your force multipliers
– WPS– WPPC– Cadets
Plan ahead for reference materials
– Path Guides/Take One Poster/Catalogue– Order online
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Purpose:– Actuate/excite/provoke/arouse/incite/encourage/
persuade/invite ... interest in USMA among potential candidates
– Conduct other USMA public relations functions Pursue media coverage
– TV & radio– PAO– Newspapers
Cadets are a valuable resource … use them wisely
Cadet Public Relations Council Cadet Public Relations Council (CPRC) Programs & Outreach(CPRC) Programs & Outreach
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
• Hometown Visit Program– Thanksgiving– Spring Break– Graduation Week
• Candidate Orientation Visits– Daily Orientations– Overnight Orientations
• Special Trips– Congressional Academy Days– Major By-Invitation Candidate Meetings
• Academic Individual Advanced Development Program– Liaison Officer Conference– Summer Leaders Seminar (SLS)– Boys and Girls State
CPRC ProgramsCPRC Programs
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Know when CPRC is conducted Include CPRC in 18-month plan Request CPRC support when submitting plan Help create cadet itineraries Conduct By-Invite meetings during Hometown Visits Inform Congressional offices of CPRC visits Coordinate all CPRC engagements at least one month out Send cadet itinerary at least one week prior to departure Confirm CPRC engagements at least 3 days prior to
arrival Submit After Action Report NLT two weeks after visits
Field Force ResponsibilitiesField Force Responsibilities
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Special EventsSpecial Events
By-Invite
Founder’sDay
EducatorLuncheon
AwayFootballGames
AwardCeremonies
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Fall TravelFall Travel Purpose:
– To make contact with candidates of the current admissions cycle and provide counseling and status of admissions files
– Face-to-face contact with Field Force• FF Workshops• Educator Workshops
Spring TravelSpring Travel Purpose:
– To make contact with potential candidates for the next admissions cycle
– Face-to-face contact with Field Force• FF Workshops• Educator Workshops
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
• One out of five Congressional districts either do not nominate or do not nominate qualified candidates.
• Assistance with Selection Committees– WPS/WPPC/MALO
• Must have positive local coordination with congressional offices
Congressional LiaisonCongressional Liaison
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
West Point Parents Clubs
West Point Societies Media
Civic Organizations, Boy Scouts
Congressional Staffers
Recruiting Stations, ROTC
Force MultipliersForce Multipliers
Directorate of AdmissionsDirectorate of Admissions The Corps Starts Here!The Corps Starts Here!
Queries on AOG database and Reserve database Nurture relationships with WPSs and WPPCs Improve bond with both Sr and Jr ROTC
programs Communication with Recruiting Stations Personal recommendations
**More People…Less Work…Better Results**
Recruiting / Maintaining theRecruiting / Maintaining theField ForceField Force
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