energy benchmarking: you can’t manage what you don’t measure · •if people don’t see it, it...

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Energy Benchmarking: You Can’t Manage What You Don’t MeasureMichael Glines

Applications Engineer

Michael@schooldude.com

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Agenda

• Introduction

• The Value of Business Intelligence and Key Performance Indicators (KPIs)

• Top 5 Places to Start for Energy Management

• Summary

• Quick Energy Manager Demo

• Resources

• Q&A

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SchoolDude Nation

• More than 6,000 schools use SchoolDude• Schools across the U.S., Canada and 6 continents

• Smallest school has less than 10 students

• Largest school – over 600,000 students

• Largest community of education operations experts

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SchoolDude Nation

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The world’s largest educational

database

6,000 education institutions

1.5 million professionals

Serving 37 million students

In 2016 alone

31 million work orders

3 million IT incidents

8.1 million events

$1 billion utility expenses

managed

Your hard work creates the millions of transactions that we gather and share. As a citizen of the SchoolDude Nation, you’re playing an active

role in helping schools everywhere become better.

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Energy

Management

Is Hard-

Anonymous

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Sustainability

RECYCLI

NG

WATER

CONSERVATIONENERGY

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KPIs Can Help

• What are my vital signs?

• How do they compare to others?

• Which ones need attention and focus?

• Where am I?

• What is possible if we improve them?

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What KPIs Can’t Do

• Alone, they are not the answer…they often lead to the answer

• Who is best?

• How did they do that?

• What did they have to change?

• How long did it take them?

• What did they gain when they did?

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The Value of KPIs

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The Value of KPIs

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The Value of KPIs

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The Value of KPIs

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KPI Categories for Education Operations

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5 Leadership KPIs

• Energy Intensity per Square Foot• Convert all units to kBTU to benchmark or rank schools according to

how much energy they use per square foot.

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5 Leadership KPIs

• Energy Conversion Factors• 1 kWh = 3.412 kBTU 1 Gal Propane = 91.6 kBTU

• 1 CCF = 103 kBTU 1 Gal #2 Fuel Oil = 139 kBTU

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South Carolina Schools Success with SchoolDude

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South Carolina Schools Success with SchoolDude

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Energy Management Plan:Top 5 Places to Start

• Gather Utility Bills

• Create Evaluation and Reporting

Procedures

• Create Energy Policy

• Create Energy Audit Plan

• Gain Buy In and Start Changing

Behaviors

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• Enter and Track Billing Data

• Bill Review[Error Checking-Missing Bills-Cost and Use Spikes]

• Keep Bills Available???

MISSING

HAVE YOU SEEN THIS BILL?

Electric Bill

Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz

PLEASE – INFORMATION NEEDED

Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet

in the Main Office. Is allergic to water, fire, and crumpling.

If you have any information or have seen Bill, please contact the

Facilities Dept. IMMEDIATELY at (555)555-5555

“You don’t know what

you don’t know…”

Gather Utility Bills

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What do the Bills Tell You?

• Current spending/usage

• Helps establish a baseline

• Understand the high and low performing

buildings

Gather Utility Bills

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Energy Management Plan:Top 5 Places to Start

• Gather Utility Bills

• Create Evaluation and Reporting

Procedures

• Create Energy Policy

• Create Energy Audit Plan

• Gain Buy In and Start Changing

Behaviors

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Use by

Building

Report

Bill Entry

Utility Management

Software allows you

to organize, track,

and analyze your

Energy bill data.

You can see how

much you are using

per square foot and

compare buildings

side by side

Reporting & Benchmarking-Evaluation

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Energy Star Sync

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Quick Look at Energy Manager

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Future Enhancements

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Energy Management Plan:Top 5 Places to Start

• Gather Utility Bills

• Create Evaluation and Reporting

Procedures

• Create Energy Policy

• Create Energy Audit Plan

• Gain Buy In and Start Changing

Behaviors

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Creating a Viable Energy Policy

An Energy Policy is a great step to being

effective.

POLICY

REAL

AUTHORITY

EFFECTIVE

PROGRAM

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What the Energy Policy States

• Rising Utility and Maintenance Costs are a concern.

• A trained employee is needed to manage

energy-related issues.

• The Administration is authorizing the

Energy Manager position.

• Certain energy management goals will be obtained.

• A plan will be prepared and implemented.

• Incentive and reward ideas will be considered

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Sample Energy Management Policy

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Building Policies

• Each Building is Different

• Individualized Energy Plan

• Start with a friendly Building

Easley High School, Easley, SC

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Energy Management Plan:Top 5 Places to Start

• Gather Utility Bills

• Create Evaluation and Reporting

Procedures

• Create Energy Policy

• Create Energy Audit Plan

• Gain Buy In and Start Changing

Behaviors

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Annual Energy Audits

Knowing what you have and the condition it is

in is essential to saving energy.

• Inventory Equipment

• Develop records of

problem areas

• Record changes in

building use.

• Refine list of needed

projects.

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Energy Management Plan:Top 5 Places to Start

• Gather Utility Bills

• Create Evaluation and Reporting

Procedures

• Create Energy Policy

• Create Energy Audit Plan

• Gain Buy In and Start Changing

Behaviors

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What should you be doing???

• Develop relationships with facilities and building staff

• Maintaining Equipment essential to your Buildings

• through a routine PM program

• Establish an Energy Master Plan for replacing inefficient

• equipment

• Implement Technology that ensures more efficient use of

• energy

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Facility Director

• # of Reactive

Energy

Equipment WOs

• # Climate Control

WOs

• # PM Energy

Equipment WOs

• Technical Issues

Energy Manager

• Monthly Energy

Cost

and Use Trends per

Building

• Monthly Energy

Cost

and Use Trends by

Utility

• Energy Action Plan

Working as a Team

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[Motivation] – Low Cost

• Involve building occupants

• Make decision makers aware

• Train staff

• Reward

• Provide information

Changing Human Behaviors

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Incentives Make a Difference

Free T-Shirts

Pizza Party

Coupons

Publicity in

the

School

Newspaper or

Magazine

Movie Tickets

or Priority

Seating at

Athletic Event

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Continuous Communication

Regular Communication at all levels is necessary to create the

best possible energy program.

• Visible: It must be seen.• If people don’t see it, it isn’t important.

• Relevant: It must meet a need.• Support comes from those who know the WHY.

• Responsive: It must support, not hinder.• They work with you when you work with them.

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Tying

it all

Together

Motivation

Validation

Evaluation

Education

Summary

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South Carolina Energy Office• http://www.energy.sc.gov/

Newport-Mesa Facility Support Services Newsletter• http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/7927248711601275121.

pdf

National Clearinghouse for Educational Facilities --• www.edfacilities.com

ENERGY STAR --• www.energystar.gov/index.cfm?c=guidelines.guidelines_index

Fayette County Public Schools Energy Website• http://www.sustainability.fcps.net/energy-data/schooldude

The Texas Energy Managers Association (TEMA)• http://www.texasema.org/

Association of South Carolina Energy Managers (ASCEM)• http://www.energy.sc.gov/index.aspx?m=14

Santa Fe Public Schools Newsletter

Additional Resources

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KPI Resources

• KPI Overview Resource Page

• https://www.dudesolutions.com/industries/education/energy

• eBook: Showing Your Work Matters: Rethink Your Reporting

• KPI Datasheet

• Case Study: Moreno Valley Unified School District

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Questions?

Contact Info:

SchoolDude

FMC@schooldude.com

(877) 868-3833

Michael Glines

michael@schooldude.com