evacuation & lockdown policy - hilton primary school

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

1

EVACUATION&LOCKDOWNPOLICYDOCUMENTMay2016

ReviewGroupPrincipal,DeputyPrincipal,BusinessManagerandOHSRep

BACKGROUNDThispolicyandprocedureinvolvesallpersonnelinthedesignatedarea,includingvisitors,contractorsandemployeesfromothersites.Allemployeesmustbeawareofthisplanandfamiliarisethemselveswiththeirresponsibilitiesintheeventofanevacuationorlockdown.POLICYHiltonPrimarySchooliscommittedtoprovidingahealthyandsafeworkplaceenvironmentforallstudents,staffandvisitors.Intheeventofanemergencyitmaybecomenecessarytoevacuateallpersonnelformthehazardousenvironmenttoaplaceofsafetyor,intheeventofathreattoastudentorstaffmember,itmaybenecessarytoinstigatea‘lockdown’inallclasses.AIMToensureallpersonnelinthestatedareasareprotectedfromthehazardoussituationandareaccountedforintheeventofanemergency.Thesecouldinclude,butarenotlimitedto,anyorallofthefollowing:

• Afireonthepremisesoradjacentbuildingsthatmayproduceasmokeorchemicalemergencyonthissite· Personalthreattostafforstudent

• Structurecollapse• Workplaceaccident• Unauthorisedperson/sonthepremises• Anyothermajoremergency

PROCEDURE(DetailedProceduresatAppendices4&5)

1. Emergencyisidentifiedbystaff/student/visitor.2. ChiefWardenannouncesevacuation/lockdownasappropriate.3. DeputyWardencontactsappropriateemergencyservicesanddistrictoffice4. Stafflockdownor

evacuateasspecifiedbyChiefWardenEVACUATION(SeeflowchartatAppendix7)

• EvacuatetosafeMusterPoint(OvalorStaffCarParkasadvised).*• TeachersconductrollcheckatthemusterpointandadviseDeputyWarden.• Remainatthemusterpointuntilallclearisgiventoreturntoclass.

LOCKDOWN(SeeflowchartatAppendix8)

• Teacherslockalldoorsandwindows.• Desksaregroupedtogether.Childrenareunderdesks.• WaitforallclearviaPA

5. EmergencyServicesrespondandassumecontrol.6. AllClearisgiven7. ChiefWardenreviewsprocessesandoutcomesandwritesabriefreport.Emergencyproceduresare

reviewedandactionedasappropriate.

*Dependingonthelocationofthefire.Somebuildingsmaynotevacuate.(E.g.Intheeventofafireinthe StaffRoom,wemaynotevacuatetheEarlyChildhoodClassrooms.)

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

2

APPENDIX1EMERGENCYINSTRUCTIONS

INANEMERGENCYSITUATIONFOLLOWTHESE

INSTRUCTIONS:

1.PhoneExtension87901MAINRECEPTION

2.StayCALM

3.Statethefollowing:

a.Yourname

b.DetailthelocationoftheEmergency

c. Listwhohasbeeninjured(ifrelevant)

d.Listwhatinjurieshavebeensustained(ifrelevant)

e.Donothangupuntilyouaresureyourmessageis

understood

f. Returntoyourareaandwaitforthecalltoevacuate

Withoutthisinformationitwillbeimpossibletoproceed.Pleaseensure

allrelevantdetailisprovided.

Ifyourequireoutofhoursassistance,callDoEsecurityon92644632.

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

3

APPENDIX2

WARDENDUTIESCHIEFWARDENAChiefWardenandDeputyWardenareappointedfromthestaffatHiltonPrimarySchoolandassumetheresponsibilitiesdetailedbelow.Theymustensureallemployeesareinformedofthisevacuationprocedureduringinduction.TheChiefWardenmustensuretheEvacuationMapisdisplayedalongwiththearea’sevacuationplancardintheareatowhichitrelates.CHIEFWARDEN’SDUTIESINANEMERGENCYTheChiefWardenisthepersonindirectcmghargeoftheevacuation/lockdownofthisschool.AfterbeingnotifiedofanemergencysituationtheChiefWardencompletesthefollowingduties:· Advisesschoolofevacuation/lockdownasbelow.EVACUATION

• SelectaMusteringPointforevacuationwithdueregardforthenatureoftheemergencyandthehazarditrepresents(i.e.winddirection,distanceetc.).IfanyDeputyWardenisabsent,appointanother.

• GotodesignatedsafeMusterPointandassumecontrol.• Ensureallstaffrecordthepresenceandabsenceofstudents,staffandvisitors.• ReportmissingorinjuredpersonstoEmergencyServices.• HaveFirstAidpersonneladministerFirstAidtotheinjured.• RelocatetoanotherMusterPointifthefirstbecomesunsafe.• Maintainthesafetyofthegroupuntilthe‘ALLCLEAR’isgivenbyEmergencyServices.• Notifystaffofthe‘ALLCLEAR’andadvisethenextcourseofaction.

LOCKDOWNIntheeventofalockdowntheChiefWardenliaiseswithstafftoascertainthewhereaboutsofallchildrenandthenassumescontroloftheemergencyuntilemergencyservicesarrives.ThefollowingisreadoverthePA.

‘Listencarefullytothismessage. Thisisanevacuationoftheschool.

Thisisanevacuationoftheschool.

Thehazardisa_______________locatedat_______________.Avoidthisarea.K&PPareadvisedto_____

Classesthatareevacuatingneedtotakethesaferoutethatavoidsthehazardat____________andproceedtothesafeMusterPointat________________.REPEATLOCATION

PleaseevacuatetoyoursafeMusterPointnow.’

‘Listencarefullytothismessage.ThisisaCodeBlack.

Wehavealockdownsituation.Wehavealockdownsituation.

Allclassroomsneedtolockinternalandexternaldoorsandwindows.

Pleasenotifythefrontofficeifanystudentsaremissing.

Ifyouareawareofanyoneoutside,pleaseinformthefrontoffice.

Pleasedonotleaveyourclassroomuntilnotified.’

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

4

DEPUTYWARDENAChiefWardenandDeputyWardenaretobeappointedfromthestaffatHiltonPrimarySchoolandassumetheresponsibilitiesdetailedbelow.Theymustensureallemployeesareinformedofthisevacuationprocedureduringinduction.DEPUTYWARDEN’SDUTIESEVACUATIONAfterbeingnotifiedbytheChiefWardenofanemergencysituationwhereevacuationisnecessary,theDeputyWarden’sdutiesareto:

• RaisethealarmwithEmergencyServices(seepage8forphonenumbers)andensureallpersonnelandvisitorsareoutofthebuildings;

• Ensureallpersonnelknowwhichmusteringpointtogotoandwhichrouteisthesafesttouse· Preventotherpersonnelfromre-enteringaclearedareaby:

a) Ensuringallpersonsfound,exittheareatothenominatedmusteringpoint;b) Shuttingandlockingdoorsafterinspection;andc) Proceedinginaclockwisedirectionwhilesearchingthearea.

• Bringacopyoftherollforeachclass.• ReportbacktotheChiefWarden.• ActasaChiefWardeniftheChiefWardenisabsentandnominateandadviseadeputy.

LOCKDOWNIntheeventofalockdowntheDeputyWardenliaiseswithemergencyservicesanddistrictoffice.ACTIONSAFTERTHEEMERGENCY

· WriteabriefreportandforwardtoDistrictOffice.Itshouldincludefollow-upactionsrequiredtoimprovethesafetyofstudents,staffandvisitorsifrequired.

SELECTIONOFMUSTERINGPOINTS

• Amusteringpointshouldbeselectedwithregardtoitssafetyatthetimeoftheincident.Treateachincidentonitsownmeritasthereisnomusteringpointthatcanberegardedasasafeplaceatalltimesineveryincident.

• Dependingonthetypeofemergencyandthelocationoftheemergency,theChiefWardenwillmakeadecisionregardingthefinalmusteringpointforallpersonnel.

• ThefollowingpointsshouldbeconsideredwhenselectingaMusteringPoint:a) Evacuatetoaplaceupwindawayfromairbornehazardsi.e.gas,fumes,smoke.b) Evacuatetoasafedistance,atleast70metresfromtheincident.c) Evacuateuphillorawayfromanydrainagesystemintowhichachemicalorfuelspillmayrun.d) Theroutetoamusterpointmustbeclearofhazardsi.e.donotwalkthroughsmoke,fumesorclose

toanyvolatilehazard.e) Ifthereisnomusteringpointthatcanbeconsideredsafe,evacuatetoanyalternativeareainasafe

placeasdeterminedbytheChiefWardenandDeputyWarden.

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

5

APPENDIX3

PERSONNELANDVISITORSAfterbeingnotifiedbytheChiefWarden,DeputyWardenortheEvacuationAlarmthatanevacuationisnecessary:

a) Ensureyourworkplaceissafetoleave.Ifnotsafethenmakeitsobyshuttingdownequipmentandturningoffappliances.

b) Walktothenearestexit.DONOTRUN.c) RemaincalmandfollowtheDeputyWarden’sdirectionstotheselectedmusteringpoint.d) ProceeddirectlytotheinitialmusteringpointandreporttotheClusterWarden.e) Onceallpersonnelareaccountedfor,ifnecessary,proceedtothedesignatedfinalmusteringpoint

andreporttotheChiefWarden.f) DonotmovefromthemusteringpointuntiltheALLCLEARisgivenoryouaretoldwhattodobythe

ChieforDeputyWarden.

Yourassistancemayberequiredinoneoranyofthefollowingareas:a) AssistChiefWardenintheirdutiestoevacuatepersonnel.b) ApplyFirstAidtothebestofyourability.c) Provideinformationtotheemergencyservices.

RAISINGTHEALARM

Inanemergencysituationfollowtheseinstructions:

1. PhoneExtension87901MAINRECEPTION

2. StayCALM

3. Statethefollowing:

o Yourname

o DetailthelocationoftheEmergency

o Listwhohasbeeninjured(ifrelevant)

o Listwhatinjurieshavebeensustained(ifrelevant)

o Donothangupuntilyouaresureyourmessageisunderstood

o Returntoyourareaandwaitforthecalltoevacuate

Withoutthisinformationitwillbeimpossibletoproceed.Pleaseensureall

relevantdetailisprovided.

Ifyourequireoutofhoursassistance,callDoEsecurityon92644632.

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

6

APPENDIX4

EVACUATIONPROCEDURE

Thesignaltoevacuate*willbeaverbalmessageoverthePAsystemfromtheChiefWardenorDeputyWarden.ThismessagewillincludethesafeMusterPointthatmustbeused.Themessagewillberepeated30secondslater.Inthecaseofpowerfailure,theLoudHailerwillbeusedtoconveythesamemessage,alongwithahandbellbeingrungcontinuouslyforatleast30seconds.• TheDeputyWardentocheckthetoiletsandlockthedoorswhenclear.• Childrenmustbecountedastheyleavetheclassroom.Teachersaretotaketheirclassroll(theDeputy

Wardenwillalsohaveacopy),leadtheirclasstotheMusterPointandimmediatelycalltheroll.AnymissingchildrenmustbereportedimmediatelytotheDeputyWarden.

• IfaDOTTteacherhasaclass,thatteacherevacuatestheclasstotheMusterPointandhandtheclasstotheclassroomteacherwhenhe/shearrivesattheMusterPoint.IfaDOTTclassisnotinthehomeroomtheclassroomteacherwillgodirectlytotheMusterPointandcollecttherollfromtheDeputyWardenandtaketherollcall.MissingchildrenmustbeimmediatelyreportedtotheChieforDeputyWarden.

• ChildrenaretobekeptseatedinclasslinesattheMusterPointuntilapprovaltoreturntoroomsisgivenbytheChiefWarden.

• Registrar/SchoolOfficertotakeamedicalboxandvisitorbookwiththemtotheMusterPoint.• Ifthereisaneedtoevacuateduringrecessorlunchthesiren,loudhailer(orhandbell)willbesounded

continuouslyanddutystaffwillimmediatelydirectstudentstotheMusterPoint.StafftoobtainclassrollfromtheDeputyWardenatthesafeMusterPoint.

*Dependingonthelocationofthefire.Somebuildingsmaynotevacuate.(E.g.IntheeventofafireintheStaffRoom,wemaynotevacuatetheEarlyChildhoodClassrooms.)

‘Listencarefullytothismessage. Thisisanevacuationoftheschool.

Thisisanevacuationoftheschool.

Thehazardisa_______________locatedat_______________.Avoidthisarea.K&PPareadvisedto_____

Classesthatareevacuatingneedtotakethesaferoutethatavoidsthehazardat____________andproceedtothesafeMusterPointat________________.REPEATLOCATION

PleaseevacuatetoyoursafeMusterPointnow.’

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

7

APPENDIX5

LOCKDOWNPROCEDURE

Alockdownisamethodofisolatingstudents,staffandvisitorsfromaperceivedthreatofphysicalharmattheschoolsitebyconfiningpeopletoclassroomsorotherschoolbuildings.LockdownissometimesreferredtoasProtectinPlaceorShelterinPlaceInthecaseofaLockDownemergency,averbalmessagewillcomeoverthePAsystemfromtheChiefWardenorDeputyWarden.

• Staffandstudentsstayintheroomtheyareinatthetime.• Teachersaretolockexternaldoorsandwindowsanddirectstudentstolieunderdesksifnecessary.• Teacherstoadviseadministrationifachildismissingi.e.havegonetothetoilet,viaphone(schoolorown

mobile).• InthecaseofanEarthquake,allstaffandstudentstotakeshelterunderdesksuntiltheimmediatedanger

haspassed,atwhichtimetheevacuationprocedurewillbeimplemented.

‘Listencarefullytothismessage.ThisisaCodeBlack.

Wehavealockdownsituation.Wehavealockdownsituation.

Allclassroomsneedtolockinternalandexternaldoorsandwindows.

PleasenotifythefrontofficeviaExtensions87901ifanystudentsaremissing.

Ifyouareawareofanyoneelse,besidesthePhysicalEducationclass,outside,pleaseinformthefrontoffice.

Pleasedonotleaveyourclassroomuntilnotified.’

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

8

APPENDIX6

EMERGENCYPHONENUMBERS SERVICE PHONE

FIRE 000

POLICE 000

AMBULANCE 000

THISSCHOOL 64587900

PRINCIPAL’SMOBILE(CHIEFWARDEN) 0437292130(Carmel)

DEPUTYPRINCIPAL’SMOBILE(DEPUTYWARDEN) 0439937999(Nicola)

DISTRICTOFFICE 93369563

POLICE 131444

FIONASTANLEYHOSPITAL 61522222

DoESECURITY 92644632(92644771)

SES 000

POISONSINFORMATIONCENTRE 131126

MANAGEROFCORPORATESERVICES 64587900(Sarah)

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

9

Emergenciesinclude: Fuelspill Fallenpowerlines

Fire Smokehazard Injury

Bombthreat Earthquake Buildingdamage

Gasleak Explosion Assault

EMERGENCYPROCEDURECHART

Whenyoudiscoveranemergencysituationfollowtheseinstructions:

1. PhoneExtension87901MAINRECEPTION or87903MCS

2. StayCALM

3. Statethefollowing:

o Yourname

o DetailthelocationoftheEmergency

o Listwhohasbeeninjured(ifrelevant)

o Listwhatinjurieshavebeensustained(ifrelevant)

o Don’thangupuntilyouaresureyourmessageisunderstood

o Returntoyourareaandwaitforthecalltoevacuate

Thisinformationisvital.Pleaseensureallrelevantdetailisprovided.

Ifyourequireoutofhoursassistance,callDoEsecurityon92644632.

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

10

APPENDIX7

EVACUATIONFLOWCHART

EMERGENCYDISCOVERED

RINGEXTENSION87901

CHIEFWARDENNOTIFIEDCALLEMERGENCYSERVICES

EMERGENCYSERVICESRESPONDANDASSUMECONTROL

WARDENSASSUMECONTROLUNTILEMERGENCYSERVICESARRIVES

1.EVACUATETOMUSTERPOINT

2.ROLLCALL

3.ASSESSFIRSTAIDCASUALTIES

LIASEWITHLOCALPERSONNEL101OR102

‘ALLCLEAR’ADVICEGIVENTOCHIEFWARDENBYEMERGENCY

SERVICESCHIEFWARDENADVISESTHE

SCHOOL

CHIEFWARDEN’SREPORT

STOP

IMPORTANT•Roomsaretobeevacuatedinabriskandorderlyfashionwithoutpanic.ThechildrenshouldbewalkedinpairsviathesaferouteindicatedbytheDeputyWarden.•ProceedtotheMusterPointnominatedbytheChieforDeputyWarden.Ifyouhavevisitorsinyourroom,theyMUSTaccompanyyoutotheMusterPointandremainuntilthe‘AllClear’.

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: Hilton.PS@education.wa.edu.au

Website: www.hiltonps.wa.edu.au

11

APPENDIX8

LOCKDOWNFLOWCHART

STARTPERSONNELTHREAT

RINGEXTENSION87901

CHIEFWARDENNOTIFIEDCALLEMERGENCYSERVICES

EMERGENCYSERVICESRESPONDANDASSUMECONTROL

WARDENSASSUMECONTROLUNTILEMERGENCYSERVICESARRIVES

1.ALLCLASSROOMSLOCKDOWN2.ROLLCALLANDADVISEADMINOFMISSINGCHILDRENVIAPHONE3.ASSESSFIRSTAIDCASUALTIES

LIASEWITHLOCALPERSONNEL101OR102

‘ALLCLEAR’ADVICEGIVENTOCHIEFWARDENBYEMERGENCY

SERVICESCHIEFWARDENADVISESTHE

SCHOOL

CHIEFWARDEN’SREPORT

STOP

IMPORTANT • Doorsandwindowsaretobelockedfromtheinside.• AdviseChiefWardenofchildrenoutsidetheroom.• ChildrenintoiletswillberetrievedbyDeputyWardenandbroughttoAdminblock.• Aphonecalltothechild’sClusteristoberecordedasthechildbeingsafe.Ifyouhave

visitorsinyourroom,theyMUSTremainwithyouuntilthe‘AllClear’isdeclaredbytheChiefWarden.