evacuation & lockdown policy - hilton primary school

21 Rennie Crescent HILTON WA 6163

Phone: (08) 6458 7900Email: [email protected]

Website: www.hiltonps.wa.edu.au

1

EVACUATION&LOCKDOWNPOLICYDOCUMENTMay2016

ReviewGroupPrincipal,DeputyPrincipal,BusinessManagerandOHSRep

BACKGROUNDThispolicyandprocedureinvolvesallpersonnelinthedesignatedarea,includingvisitors,contractorsandemployeesfromothersites.Allemployeesmustbeawareofthisplanandfamiliarisethemselveswiththeirresponsibilitiesintheeventofanevacuationorlockdown.POLICYHiltonPrimarySchooliscommittedtoprovidingahealthyandsafeworkplaceenvironmentforallstudents,staffandvisitors.Intheeventofanemergencyitmaybecomenecessarytoevacuateallpersonnelformthehazardousenvironmenttoaplaceofsafetyor,intheeventofathreattoastudentorstaffmember,itmaybenecessarytoinstigatea‘lockdown’inallclasses.AIMToensureallpersonnelinthestatedareasareprotectedfromthehazardoussituationandareaccountedforintheeventofanemergency.Thesecouldinclude,butarenotlimitedto,anyorallofthefollowing:

• Afireonthepremisesoradjacentbuildingsthatmayproduceasmokeorchemicalemergencyonthissite· Personalthreattostafforstudent

• Structurecollapse• Workplaceaccident• Unauthorisedperson/sonthepremises• Anyothermajoremergency

PROCEDURE(DetailedProceduresatAppendices4&5)

1. Emergencyisidentifiedbystaff/student/visitor.2. ChiefWardenannouncesevacuation/lockdownasappropriate.3. DeputyWardencontactsappropriateemergencyservicesanddistrictoffice4. Stafflockdownor

evacuateasspecifiedbyChiefWardenEVACUATION(SeeflowchartatAppendix7)

• EvacuatetosafeMusterPoint(OvalorStaffCarParkasadvised).*• TeachersconductrollcheckatthemusterpointandadviseDeputyWarden.• Remainatthemusterpointuntilallclearisgiventoreturntoclass.

LOCKDOWN(SeeflowchartatAppendix8)

• Teacherslockalldoorsandwindows.• Desksaregroupedtogether.Childrenareunderdesks.• WaitforallclearviaPA

5. EmergencyServicesrespondandassumecontrol.6. AllClearisgiven7. ChiefWardenreviewsprocessesandoutcomesandwritesabriefreport.Emergencyproceduresare

reviewedandactionedasappropriate.

*Dependingonthelocationofthefire.Somebuildingsmaynotevacuate.(E.g.Intheeventofafireinthe StaffRoom,wemaynotevacuatetheEarlyChildhoodClassrooms.)




2

APPENDIX1EMERGENCYINSTRUCTIONS

INANEMERGENCYSITUATIONFOLLOWTHESE

INSTRUCTIONS:

1.PhoneExtension87901MAINRECEPTION

2.StayCALM

3.Statethefollowing:

a.Yourname

b.DetailthelocationoftheEmergency

c. Listwhohasbeeninjured(ifrelevant)

d.Listwhatinjurieshavebeensustained(ifrelevant)

e.Donothangupuntilyouaresureyourmessageis

understood

f. Returntoyourareaandwaitforthecalltoevacuate

Withoutthisinformationitwillbeimpossibletoproceed.Pleaseensure

allrelevantdetailisprovided.

Ifyourequireoutofhoursassistance,callDoEsecurityon92644632.




3

APPENDIX2

WARDENDUTIESCHIEFWARDENAChiefWardenandDeputyWardenareappointedfromthestaffatHiltonPrimarySchoolandassumetheresponsibilitiesdetailedbelow.Theymustensureallemployeesareinformedofthisevacuationprocedureduringinduction.TheChiefWardenmustensuretheEvacuationMapisdisplayedalongwiththearea’sevacuationplancardintheareatowhichitrelates.CHIEFWARDEN’SDUTIESINANEMERGENCYTheChiefWardenisthepersonindirectcmghargeoftheevacuation/lockdownofthisschool.AfterbeingnotifiedofanemergencysituationtheChiefWardencompletesthefollowingduties:· Advisesschoolofevacuation/lockdownasbelow.EVACUATION

• SelectaMusteringPointforevacuationwithdueregardforthenatureoftheemergencyandthehazarditrepresents(i.e.winddirection,distanceetc.).IfanyDeputyWardenisabsent,appointanother.

• GotodesignatedsafeMusterPointandassumecontrol.• Ensureallstaffrecordthepresenceandabsenceofstudents,staffandvisitors.• ReportmissingorinjuredpersonstoEmergencyServices.• HaveFirstAidpersonneladministerFirstAidtotheinjured.• RelocatetoanotherMusterPointifthefirstbecomesunsafe.• Maintainthesafetyofthegroupuntilthe‘ALLCLEAR’isgivenbyEmergencyServices.• Notifystaffofthe‘ALLCLEAR’andadvisethenextcourseofaction.

LOCKDOWNIntheeventofalockdowntheChiefWardenliaiseswithstafftoascertainthewhereaboutsofallchildrenandthenassumescontroloftheemergencyuntilemergencyservicesarrives.ThefollowingisreadoverthePA.

‘Listencarefullytothismessage. Thisisanevacuationoftheschool.

Thisisanevacuationoftheschool.

Thehazardisa_______________locatedat_______________.Avoidthisarea.K&PPareadvisedto_____

Classesthatareevacuatingneedtotakethesaferoutethatavoidsthehazardat____________andproceedtothesafeMusterPointat________________.REPEATLOCATION

PleaseevacuatetoyoursafeMusterPointnow.’

‘Listencarefullytothismessage.ThisisaCodeBlack.

Wehavealockdownsituation.Wehavealockdownsituation.

Allclassroomsneedtolockinternalandexternaldoorsandwindows.

Pleasenotifythefrontofficeifanystudentsaremissing.

Ifyouareawareofanyoneoutside,pleaseinformthefrontoffice.

Pleasedonotleaveyourclassroomuntilnotified.’




4

DEPUTYWARDENAChiefWardenandDeputyWardenaretobeappointedfromthestaffatHiltonPrimarySchoolandassumetheresponsibilitiesdetailedbelow.Theymustensureallemployeesareinformedofthisevacuationprocedureduringinduction.DEPUTYWARDEN’SDUTIESEVACUATIONAfterbeingnotifiedbytheChiefWardenofanemergencysituationwhereevacuationisnecessary,theDeputyWarden’sdutiesareto:

• RaisethealarmwithEmergencyServices(seepage8forphonenumbers)andensureallpersonnelandvisitorsareoutofthebuildings;

• Ensureallpersonnelknowwhichmusteringpointtogotoandwhichrouteisthesafesttouse· Preventotherpersonnelfromre-enteringaclearedareaby:

a) Ensuringallpersonsfound,exittheareatothenominatedmusteringpoint;b) Shuttingandlockingdoorsafterinspection;andc) Proceedinginaclockwisedirectionwhilesearchingthearea.

• Bringacopyoftherollforeachclass.• ReportbacktotheChiefWarden.• ActasaChiefWardeniftheChiefWardenisabsentandnominateandadviseadeputy.

LOCKDOWNIntheeventofalockdowntheDeputyWardenliaiseswithemergencyservicesanddistrictoffice.ACTIONSAFTERTHEEMERGENCY

· WriteabriefreportandforwardtoDistrictOffice.Itshouldincludefollow-upactionsrequiredtoimprovethesafetyofstudents,staffandvisitorsifrequired.

SELECTIONOFMUSTERINGPOINTS

• Amusteringpointshouldbeselectedwithregardtoitssafetyatthetimeoftheincident.Treateachincidentonitsownmeritasthereisnomusteringpointthatcanberegardedasasafeplaceatalltimesineveryincident.

• Dependingonthetypeofemergencyandthelocationoftheemergency,theChiefWardenwillmakeadecisionregardingthefinalmusteringpointforallpersonnel.

• ThefollowingpointsshouldbeconsideredwhenselectingaMusteringPoint:a) Evacuatetoaplaceupwindawayfromairbornehazardsi.e.gas,fumes,smoke.b) Evacuatetoasafedistance,atleast70metresfromtheincident.c) Evacuateuphillorawayfromanydrainagesystemintowhichachemicalorfuelspillmayrun.d) Theroutetoamusterpointmustbeclearofhazardsi.e.donotwalkthroughsmoke,fumesorclose

toanyvolatilehazard.e) Ifthereisnomusteringpointthatcanbeconsideredsafe,evacuatetoanyalternativeareainasafe

placeasdeterminedbytheChiefWardenandDeputyWarden.




5

APPENDIX3

PERSONNELANDVISITORSAfterbeingnotifiedbytheChiefWarden,DeputyWardenortheEvacuationAlarmthatanevacuationisnecessary:

a) Ensureyourworkplaceissafetoleave.Ifnotsafethenmakeitsobyshuttingdownequipmentandturningoffappliances.

b) Walktothenearestexit.DONOTRUN.c) RemaincalmandfollowtheDeputyWarden’sdirectionstotheselectedmusteringpoint.d) ProceeddirectlytotheinitialmusteringpointandreporttotheClusterWarden.e) Onceallpersonnelareaccountedfor,ifnecessary,proceedtothedesignatedfinalmusteringpoint

andreporttotheChiefWarden.f) DonotmovefromthemusteringpointuntiltheALLCLEARisgivenoryouaretoldwhattodobythe

ChieforDeputyWarden.

Yourassistancemayberequiredinoneoranyofthefollowingareas:a) AssistChiefWardenintheirdutiestoevacuatepersonnel.b) ApplyFirstAidtothebestofyourability.c) Provideinformationtotheemergencyservices.

RAISINGTHEALARM

Inanemergencysituationfollowtheseinstructions:

1. PhoneExtension87901MAINRECEPTION

2. StayCALM

3. Statethefollowing:

o Yourname

o DetailthelocationoftheEmergency

o Listwhohasbeeninjured(ifrelevant)

o Listwhatinjurieshavebeensustained(ifrelevant)

o Donothangupuntilyouaresureyourmessageisunderstood

o Returntoyourareaandwaitforthecalltoevacuate

Withoutthisinformationitwillbeimpossibletoproceed.Pleaseensureall

relevantdetailisprovided.





6

APPENDIX4

EVACUATIONPROCEDURE

Thesignaltoevacuate*willbeaverbalmessageoverthePAsystemfromtheChiefWardenorDeputyWarden.ThismessagewillincludethesafeMusterPointthatmustbeused.Themessagewillberepeated30secondslater.Inthecaseofpowerfailure,theLoudHailerwillbeusedtoconveythesamemessage,alongwithahandbellbeingrungcontinuouslyforatleast30seconds.• TheDeputyWardentocheckthetoiletsandlockthedoorswhenclear.• Childrenmustbecountedastheyleavetheclassroom.Teachersaretotaketheirclassroll(theDeputy

Wardenwillalsohaveacopy),leadtheirclasstotheMusterPointandimmediatelycalltheroll.AnymissingchildrenmustbereportedimmediatelytotheDeputyWarden.

• IfaDOTTteacherhasaclass,thatteacherevacuatestheclasstotheMusterPointandhandtheclasstotheclassroomteacherwhenhe/shearrivesattheMusterPoint.IfaDOTTclassisnotinthehomeroomtheclassroomteacherwillgodirectlytotheMusterPointandcollecttherollfromtheDeputyWardenandtaketherollcall.MissingchildrenmustbeimmediatelyreportedtotheChieforDeputyWarden.

• ChildrenaretobekeptseatedinclasslinesattheMusterPointuntilapprovaltoreturntoroomsisgivenbytheChiefWarden.

• Registrar/SchoolOfficertotakeamedicalboxandvisitorbookwiththemtotheMusterPoint.• Ifthereisaneedtoevacuateduringrecessorlunchthesiren,loudhailer(orhandbell)willbesounded

continuouslyanddutystaffwillimmediatelydirectstudentstotheMusterPoint.StafftoobtainclassrollfromtheDeputyWardenatthesafeMusterPoint.

*Dependingonthelocationofthefire.Somebuildingsmaynotevacuate.(E.g.IntheeventofafireintheStaffRoom,wemaynotevacuatetheEarlyChildhoodClassrooms.)

‘Listencarefullytothismessage. Thisisanevacuationoftheschool.

Thisisanevacuationoftheschool.

Thehazardisa_______________locatedat_______________.Avoidthisarea.K&PPareadvisedto_____

Classesthatareevacuatingneedtotakethesaferoutethatavoidsthehazardat____________andproceedtothesafeMusterPointat________________.REPEATLOCATION

PleaseevacuatetoyoursafeMusterPointnow.’




7

APPENDIX5

LOCKDOWNPROCEDURE

Alockdownisamethodofisolatingstudents,staffandvisitorsfromaperceivedthreatofphysicalharmattheschoolsitebyconfiningpeopletoclassroomsorotherschoolbuildings.LockdownissometimesreferredtoasProtectinPlaceorShelterinPlaceInthecaseofaLockDownemergency,averbalmessagewillcomeoverthePAsystemfromtheChiefWardenorDeputyWarden.

• Staffandstudentsstayintheroomtheyareinatthetime.• Teachersaretolockexternaldoorsandwindowsanddirectstudentstolieunderdesksifnecessary.• Teacherstoadviseadministrationifachildismissingi.e.havegonetothetoilet,viaphone(schoolorown

mobile).• InthecaseofanEarthquake,allstaffandstudentstotakeshelterunderdesksuntiltheimmediatedanger

haspassed,atwhichtimetheevacuationprocedurewillbeimplemented.

‘Listencarefullytothismessage.ThisisaCodeBlack.

Wehavealockdownsituation.Wehavealockdownsituation.

Allclassroomsneedtolockinternalandexternaldoorsandwindows.

PleasenotifythefrontofficeviaExtensions87901ifanystudentsaremissing.

Ifyouareawareofanyoneelse,besidesthePhysicalEducationclass,outside,pleaseinformthefrontoffice.

Pleasedonotleaveyourclassroomuntilnotified.’




8

APPENDIX6

EMERGENCYPHONENUMBERS SERVICE PHONE

FIRE 000

POLICE 000

AMBULANCE 000

THISSCHOOL 64587900

PRINCIPAL’SMOBILE(CHIEFWARDEN) 0437292130(Carmel)

DEPUTYPRINCIPAL’SMOBILE(DEPUTYWARDEN) 0439937999(Nicola)

DISTRICTOFFICE 93369563

POLICE 131444

FIONASTANLEYHOSPITAL 61522222

DoESECURITY 92644632(92644771)

SES 000

POISONSINFORMATIONCENTRE 131126

MANAGEROFCORPORATESERVICES 64587900(Sarah)




9

Emergenciesinclude: Fuelspill Fallenpowerlines

Fire Smokehazard Injury

Bombthreat Earthquake Buildingdamage

Gasleak Explosion Assault

EMERGENCYPROCEDURECHART

Whenyoudiscoveranemergencysituationfollowtheseinstructions:

1. PhoneExtension87901MAINRECEPTION or87903MCS

2. StayCALM

3. Statethefollowing:

o Yourname

o DetailthelocationoftheEmergency

o Listwhohasbeeninjured(ifrelevant)

o Listwhatinjurieshavebeensustained(ifrelevant)

o Don’thangupuntilyouaresureyourmessageisunderstood

o Returntoyourareaandwaitforthecalltoevacuate

Thisinformationisvital.Pleaseensureallrelevantdetailisprovided.





10

APPENDIX7

EVACUATIONFLOWCHART

EMERGENCYDISCOVERED

RINGEXTENSION87901

CHIEFWARDENNOTIFIEDCALLEMERGENCYSERVICES

EMERGENCYSERVICESRESPONDANDASSUMECONTROL

WARDENSASSUMECONTROLUNTILEMERGENCYSERVICESARRIVES

1.EVACUATETOMUSTERPOINT

2.ROLLCALL

3.ASSESSFIRSTAIDCASUALTIES

LIASEWITHLOCALPERSONNEL101OR102

‘ALLCLEAR’ADVICEGIVENTOCHIEFWARDENBYEMERGENCY

SERVICESCHIEFWARDENADVISESTHE

SCHOOL

CHIEFWARDEN’SREPORT

STOP

IMPORTANT•Roomsaretobeevacuatedinabriskandorderlyfashionwithoutpanic.ThechildrenshouldbewalkedinpairsviathesaferouteindicatedbytheDeputyWarden.•ProceedtotheMusterPointnominatedbytheChieforDeputyWarden.Ifyouhavevisitorsinyourroom,theyMUSTaccompanyyoutotheMusterPointandremainuntilthe‘AllClear’.




11

APPENDIX8

LOCKDOWNFLOWCHART

STARTPERSONNELTHREAT

RINGEXTENSION87901

CHIEFWARDENNOTIFIEDCALLEMERGENCYSERVICES

EMERGENCYSERVICESRESPONDANDASSUMECONTROL

WARDENSASSUMECONTROLUNTILEMERGENCYSERVICESARRIVES

1.ALLCLASSROOMSLOCKDOWN2.ROLLCALLANDADVISEADMINOFMISSINGCHILDRENVIAPHONE3.ASSESSFIRSTAIDCASUALTIES

LIASEWITHLOCALPERSONNEL101OR102

‘ALLCLEAR’ADVICEGIVENTOCHIEFWARDENBYEMERGENCY

SERVICESCHIEFWARDENADVISESTHE

SCHOOL

CHIEFWARDEN’SREPORT

STOP

IMPORTANT • Doorsandwindowsaretobelockedfromtheinside.• AdviseChiefWardenofchildrenoutsidetheroom.• ChildrenintoiletswillberetrievedbyDeputyWardenandbroughttoAdminblock.• Aphonecalltothechild’sClusteristoberecordedasthechildbeingsafe.Ifyouhave

visitorsinyourroom,theyMUSTremainwithyouuntilthe‘AllClear’isdeclaredbytheChiefWarden.

evacuation & lockdown policy - hilton primary school

Documents