event title name erasmus co-ordinators workshop july 2011 erasmus for beginners kathryn whittaker

Event Title Name

ErasmusCo-ordinators’ Workshop July 2011

Erasmus For BeginnersKathryn Whittaker

• Student Mobility (SM) - Study periods (SMS) - Work placements (SMP)

• Staff Mobility (TM)- Teaching staff mobility (STA)- Staff training mobility (STT)

• Organisation of Mobility (OM)

Types of funding (covered by NA contract)

General eligibility rules• Erasmus University Charter (EUC)

• Inter Institutional Agreement

• Mobility grants awarded only to those who are:

- Registered as a student at an institution which holds an EUC

- Employed by an institution which holds an EUC

Participating CountriesEuropean Union Member States*:

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania Slovakia, Slovenia, Spain, Sweden, UK

* Includes the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, Azores, Madeira

European Economic Area States: Iceland, Liechtenstein, Norway, Switzerland

Candidate Countries:

Turkey, Croatia

Student Mobility

Study periods• Grants

• Minimum / maximum duration and eligible period

• Fees and waivers

• Student contract

• Disability

• Erasmus Student Charter

Work placements•Grants

•Minimum / maximum duration and eligible period

•Fees and waivers

•Student contract

•Disability

•Erasmus Student Charter

Supplements•Priority countries

Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, Poland, Romania, Slovakia, Slovenia and Turkey.

•Widening participation

Encourage students who come from groups which are under-represented and those eligible for widening participation premiums on your institutional registry systems.

EILCs

• Specialised courses in less widely spoken and taught languages

• Student application through the Erasmus office at their home institution

• Grant is paid for the duration of the EILC of between 2 – 6 weeks

• Completed prior to Erasmus period

•Erasmus Student Charter

•Learning agreement / Training agreement

•Student contract

•Transcript of records

•Certificate of attendance

Documents for Mobility

Staff Mobility

Teaching and Training

• Flat rate payments

•Disability

• Length - 1 to 6 weeks

• If less than 1 week, minimum of 5 hours teaching*

•All staff mobility must be completed by 31 July 2012* Shorter periods may be permitted for staff training subject to

institutional justification

Documents for mobility

•Teaching agreement / Training agreement

•Teaching/ Work Programme

•Transcript of records

•Certificate of attendance

Organisation of Mobility

Organisation of Mobility

•per capita grant based on numbers

•Supports outgoing and incoming mobility

• Flexibility

•No reporting

• Institutional responsibility

•May be subject to EC audit

• If no outgoing mobility pay back

•10% rule

General

• In Euros

• Allocation – set monthly student grants

• Paid within 45 days of signature by both parties subject to:

- 2010/11 SM & TM final reports submitted to NA

- No outstanding LLP debts

• Bank charges must be borne by institution

• Erasmus Mobility funds must be held in clearly designated account

Payments

• Required for all mobility between HEIs*

• Outline model provided in operational handbook

• Signed and in place before mobility

• Otherwise no deadline

• Duration

• Review clause

• NA can help find partners* Mobility between HEI and Enterprise legally bound by individual student

Training Agreement

Inter-institutional agreements

•Web-based for both interim and final reporting

•Data fields given in Contract Annexes

•The co-ordinator will be sent log-in details

Reporting Mobility to NA

Reporting – Key dates

All written reports -- student

- teacher - staff training

- 30 September 2012

SM Interim Report 16 January 2012TM Interim Report 10 February

2012SM and TM Final Report

31 July 2012

Reporting – basics

•Collect information according to data fields (see Annexes)

•Standard procedure – follow the instructions!

•Problems - contact the British Council•Importance of Interim Report – include

all data

** RESPECT THE DEADLINES **

•Mobility Contract : Head of Institution (or authorised signatory) – June to September

•Receipts from Interim and Final Reports : Erasmus coordinator

•Supplementary Mobility Contract : Head of Institution (or authorised signatory) – March to May

•Statement of Expenditure from Final Reports : Head of Institution, Head of Finance (or authorised signatory) – August to September

Signatures

Erasmus-Information

Electronic discussion grouperasmus-information@lists.britishcouncil.org A closed mailing list for the NA to:

• Disseminate information• Provide advice or assistance to all institutions

To subscribe colleagues• Email NA and request subscription

Erasmus-Tempus-Talk

Electronic discussion grouperasmus-tempus-talk@lists.britishcouncil.org

An open discussion group for institutions to• Share ideas• Seek opinions

To subscribe colleagues• Email NA and request subscription

erasmus@britishcouncil.org

02920 924311

www.britishcouncil.org/erasmus

Thank you