event title name erasmus co-ordinators workshop july 2011 erasmus for beginners kathryn whittaker
TRANSCRIPT
Event Title Name
ErasmusCo-ordinators’ Workshop July 2011
Erasmus For BeginnersKathryn Whittaker
• Student Mobility (SM) - Study periods (SMS) - Work placements (SMP)
• Staff Mobility (TM)- Teaching staff mobility (STA)- Staff training mobility (STT)
• Organisation of Mobility (OM)
Types of funding (covered by NA contract)
General eligibility rules• Erasmus University Charter (EUC)
• Inter Institutional Agreement
• Mobility grants awarded only to those who are:
- Registered as a student at an institution which holds an EUC
- Employed by an institution which holds an EUC
Participating CountriesEuropean Union Member States*:
Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania Slovakia, Slovenia, Spain, Sweden, UK
* Includes the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, Azores, Madeira
European Economic Area States: Iceland, Liechtenstein, Norway, Switzerland
Candidate Countries:
Turkey, Croatia
Student Mobility
Study periods• Grants
• Minimum / maximum duration and eligible period
• Fees and waivers
• Student contract
• Disability
• Erasmus Student Charter
Work placements•Grants
•Minimum / maximum duration and eligible period
•Fees and waivers
•Student contract
•Disability
•Erasmus Student Charter
Supplements•Priority countries
Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, Poland, Romania, Slovakia, Slovenia and Turkey.
•Widening participation
Encourage students who come from groups which are under-represented and those eligible for widening participation premiums on your institutional registry systems.
EILCs
• Specialised courses in less widely spoken and taught languages
• Student application through the Erasmus office at their home institution
• Grant is paid for the duration of the EILC of between 2 – 6 weeks
• Completed prior to Erasmus period
•Erasmus Student Charter
•Learning agreement / Training agreement
•Student contract
•Transcript of records
•Certificate of attendance
Documents for Mobility
Staff Mobility
Teaching and Training
• Flat rate payments
•Disability
• Length - 1 to 6 weeks
• If less than 1 week, minimum of 5 hours teaching*
•All staff mobility must be completed by 31 July 2012* Shorter periods may be permitted for staff training subject to
institutional justification
Documents for mobility
•Teaching agreement / Training agreement
•Teaching/ Work Programme
•Transcript of records
•Certificate of attendance
Organisation of Mobility
Organisation of Mobility
•per capita grant based on numbers
•Supports outgoing and incoming mobility
• Flexibility
•No reporting
• Institutional responsibility
•May be subject to EC audit
• If no outgoing mobility pay back
•10% rule
General
• In Euros
• Allocation – set monthly student grants
• Paid within 45 days of signature by both parties subject to:
- 2010/11 SM & TM final reports submitted to NA
- No outstanding LLP debts
• Bank charges must be borne by institution
• Erasmus Mobility funds must be held in clearly designated account
Payments
• Required for all mobility between HEIs*
• Outline model provided in operational handbook
• Signed and in place before mobility
• Otherwise no deadline
• Duration
• Review clause
• NA can help find partners* Mobility between HEI and Enterprise legally bound by individual student
Training Agreement
Inter-institutional agreements
•Web-based for both interim and final reporting
•Data fields given in Contract Annexes
•The co-ordinator will be sent log-in details
Reporting Mobility to NA
Reporting – Key dates
All written reports -- student
- teacher - staff training
- 30 September 2012
SM Interim Report 16 January 2012TM Interim Report 10 February
2012SM and TM Final Report
31 July 2012
Reporting – basics
•Collect information according to data fields (see Annexes)
•Standard procedure – follow the instructions!
•Problems - contact the British Council•Importance of Interim Report – include
all data
** RESPECT THE DEADLINES **
•Mobility Contract : Head of Institution (or authorised signatory) – June to September
•Receipts from Interim and Final Reports : Erasmus coordinator
•Supplementary Mobility Contract : Head of Institution (or authorised signatory) – March to May
•Statement of Expenditure from Final Reports : Head of Institution, Head of Finance (or authorised signatory) – August to September
Signatures
Erasmus-Information
Electronic discussion [email protected] A closed mailing list for the NA to:
• Disseminate information• Provide advice or assistance to all institutions
To subscribe colleagues• Email NA and request subscription
Erasmus-Tempus-Talk
Electronic discussion [email protected]
An open discussion group for institutions to• Share ideas• Seek opinions
To subscribe colleagues• Email NA and request subscription
02920 924311
www.britishcouncil.org/erasmus
Thank you