february 15,2017 project no. ws85509004-1...broadway road to roeser road design-bid-build project...

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CITY OF PHOENIX REQUEST FOR BIDS

WATER SERVICES DEPARTMENT

WATER MAIN REPLACEMENT AREA BOUND BY:19TH AVENUE TO 15TH AVENUE AND BROADWAY ROAD TO ROESER ROAD

DESIGN-BID-BUILD

PROJECT NO. WS85509004-1FEBRUARY 15,2017

Pre-Bid Meeting

Julie Cummings, Contracts Specialist Office of the City EngineerPoint of Contact for Submittals and RFB Questionsjulie.cummings@phoenix.gov (602) 534-5788

Joanne McLaughlin, Business Relations Programs AssistantEqual Opportunity DepartmentPoint of Contact for SBE Questionsjoanne.mclaughlin@phoenix.gov (602) 534-1279

Matthew Woodland, P.E., Project Manager/EngineerWater Services Department

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Welcome and Introductions

Sign-in please

Sign-in sheet and PowerPoint will be posted on Procurement’s website:

http://phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ / RFB ■ Addendum / Notifications (if applicable)

Please hold questions until each Q&A period

This is the ONLY opportunity to discuss this project with City staff

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Meeting Overview

SBE Program Requirements

Project Description and Scope of Work

Required Submittals

Bids Due Date

Questions

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Agenda

The City of Phoenix strives to advance the economic growth of local businesses through its Small Business Enterprise (SBE) Program.

The City encourages the participation of SBE firms throughout ALL phases of contracts.

Subject to City of Phoenix Code, Chapter 18, Article VI, pertaining to the participation of Small Business Enterprise (SBE) firms.

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SBE Program

The City of Phoenix SBE Goals Committee has established an SBE participation goal of 10%for this contract.

The successful submitter is required to meet or exceed the Required SBE Goal for ALL work performed on the construction contract.

The Prime Contractor is required to demonstrate good faith efforts to utilize certified SBE firms to achieve this goal during the life of this contract.

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SBE Program Requirements

MUST PROVIDE AT SUBMITTAL Contractor’s Statement of Proposed SBE

Utilization

Letter’s of Intent to Perform as an SBE Subcontractor / Supplier

Failure to submit complete & accurate forms = NON-RESPONSIVE

SBE Bid Submittal Requirements

To participate in this opportunity as an SBE, only firms certified by the City of Phoenix in the specified scopes of work shall be considered in calculating SBE participation.

Prime Contractors may NOT self perform work proposed for SBE participation.

Eligible SBEs can be found at:https://phoenix.diversitycompliance.com

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Certified SBE Firms

SBE Waiver RequestIf the Bidder is Unable to Meet the Goal

“Good Faith Efforts”

To show proof of having exercised good faith efforts in trying to obtain bids from SBE firms to meet the utilization goals:

Partial Waiver Request Full Waiver Request Supporting Documentation

Details pertaining to the above requirements are listed in the SBE Clause for this contract under the SBE Clause – Section III

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Equal Opportunity Department

For more information please contact:

Joanne McLaughlinBusiness Relations Programs Assistant

joanne.mclaughlin@phoenix.gov602-534-1279

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EOD Questions

This project includes but is not limited to:

Approximately 21,591 L.F. of Water Main Installation

~260 L.F. 12-inch

~6,464 L.F. 8-inch

~14831 L.F. 6-inch

~36 L.F. 4-inch

507 Water Service Connections

41 Fire Hydrants

28 Cut & Plugs

Various other items required for the Water Main Replacement (Utility Coordination, Traffic Control, Environmental Requirements…)

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Project Description / Scope of Work

Schedule requires work to be completed within 330 calendar days (per Addenda) of start date listed in NTP.

Contractor will provide a detailed overall project schedule with the prior week and a 3-week look ahead schedule at weekly construction meetings.

8-1/2 hour shift per day, with work constrained by traffic regulations specified in the contract.

Staging Area is selected by and maintained by Contractor and approved by City.

Bid based on plans and specifications (bid tab is a guideline). For example, if your construction method requires a larger asphalt

replacement then the quantity is the bid list. Either ask for a clarification before the correspondence deadline or adjust your bid amount accordingly.

Please check website for Addendum. Questions?

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Project Description

Area Bounded by:

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Project Site Boundary

Project Site Boundary

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Bidders Should Review:

Information for Bidders (IFB) Section:

Bid Submittal ChecklistItems due at time of bid submittal

Post-Bid Submittal ChecklistItems due 3 days after bid opening by 5:00 p.m.

E-mail to: julie.cummings@phoenix.gov

Vendor Registration To do business with the City you MUST register in

procurePHX at https://www.phoenix.gov/procure.

Phoenix values its relationships with its vendors.

To become a vendor with the city, you MUST complete the vendor self-registration process.

It takes the city about two business days to approve the registration.

Part of the registration process is determining your taxing jurisdiction, your eligibility for small business programs, and verifying your submittal of a signed W9 form from the IRS.

For questions about procurePHX, please send an email to vendor.support@phoenix.gov

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Receipt of Bid after the specified cut-off date

and time

Deposit of Bid in the wrong location

Violating the “Contact with City Employees” policy

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Grounds for Disqualification

Key Dates to Remember

After today, last day to submit questions in writing to julie.cummings@phoenix.govis February 21, 2017 at 5:00 pm.

Last date for substitution(s) requests is February 16, 2017 at 5:00 pm.

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2:00 P.M. Arizona local time

Tuesday, February 28, 2017

City Hall, 200 W. Washington Street

6th Floor, Submittal Box

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Bids Due Date

Notifications / Addendum (if any)

Plan Holder List

Award / Bid Tabulation

Pre-submittal Power Point Presentation

Pre-Submittal Sign-in sheet

Sign-up for Newsletter

https://www.phoenix.gov/streets/procurement/current-opportunities

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Street Transportation Procurement Section WEBPAGE

E-mail your questions to:

julie.cummings@phoenix.gov

Thank You !!!

Julie CummingsContract Specialist

(602) 534-5788

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Questions After Today

OPEN FOR QUESTIONS&

THANK YOU FOR ATTENDING

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