flw: committees & co-workers: using online collaborative tools effectively

COMMITTEES & CO-WORKERSUSING ONLINE COLLABORATION TOOLS

EFFECTIVELYPresenter: Diana Silveira, Novare Library Services

AgendaFile Sharing

Collaborating on Documents

Virtual Meetings

Collaboration Tools

Tips & Tricks

Slides Available after at: Slideshare.net/dee987 Image: https://goo.gl/2gDxMW

FILE SHARING

FeaturesDesktop, Web, App-Based

Store files

Share files/folders via link & email

Request Files

Create “Public” photos, videos & documents

Link directly to files for embedding

http://Dropbox.com

FeaturesPhoto Sharing

1TB of space free

Creative Commons Licensing Available (Or not)

Photo-editing

Easy Social Media Sharing

Image: flick https://goo.gl/p6gLt5

FeaturesNo account Needed

Photo Management with account

Provides Links for: Direct, Embed & More

Image; http://imgur.com/EFgz5G5Site: http://imgur.com/

Share Large Files & Presentations

Slideshare/ SpeakerDeck

WikiSend

Source: http://goo.gl/hontp

What services do you use to send/share documents?

• OneDrive

• Amazon

COLLABORATING ON DOCUMENTS

Drive• Track revisions

• Work-Offline

• Live Chat & Commenting

• 15 GB Free

• Notification Alerts

• Sharing Levels can be customized

Sample Doc: https://goo.gl/c5d9CF

• Create Notes

• Share to groups, people or through links

• Live chat

What services do you use to collaborate?

• Outlook

• Calendar

• Sharepoint

• Institutional Shared Drives

VIRTUAL MEETINGS

JOIN.ME

Google Hangout

Hangout OnAir: https://plus.google.com/hangouts/onair

UberConference

• No PINs for Organizer

• Up to 10 callers

• Recording

• Mobile Access

• Best hold music ever

Features

• All OS: phone, desktop, web

• Up to 25 people

• Business Manager Recording Feature

GotoMeeting/ GotoWebinar

• 25/100 attendees

• Custom fields & statistics

• webcam

Tips• Software should allow

all attendees to manage own mics

• Schedule sound checks 24 hours before first meeting

• Pass screen control to speaker

Facebook Groups

• Everyone is already there

• Threaded discussion/easy sharing

What services do you use for virtual meetings?

• Teamviewer

APP & ONLINE TOOLS

wikis

• PBWorks

• Central Desktop

Compare softwares: http://www.wikimatrix.org/index.php

LibGuides!

WordPress.com• https://wordpress.com/ v. org

• WP _ 1GB Free

• Alternatively: Google Sites/Wix

Evernote Penultimate

• Draw and take notes

• Share with Evernote

Doodle

doodle.com/

What are your go-to online tools?

• Moodle (Canvas/Blackboard)

• Collaborate

• Asana

• Poll Everyone

TIPS & TRICKS

In the beginning, decide

• Collaborative Working Space

• Meeting Software

• Meeting Schedule

• Expectations

Source: https://goo.gl/FVEJgy

At the end of a meeting• Assign/Restate all tasks

• Set Deadlines (before the next meeting)

• Create next meeting

• Agree to in-between communication tools

• Share notes/minutes within 24 hrs

ASK QUESTIONS…and wait for answers

DEADLINES & FOLLOW- UP

SET EXPECTATIONWhat do you expect?

Expectations?

• Finite Goals

• All members will contribute

• Timeline

• Attendance

• Only audio available remind participants to state their name before speaking to the group

• Accountability/letting know when you can’t attend

What are your tips & tricks?

• Quick Reminders of Meetings

• RSVP

• Recap/Share Work with missing members

• Include links or logins in your reminders -- so participants don't have to hunt themup

QUESTIONS & DISCUSSION

Contact Info:Diana Silveira

Slideshare.net/dee987Novare Library Services

diana@novarelibrary.com