getting organized: simple ways to declutter your online life

S

Getting Organized: Simple Ways to

Declutter Your Online Life

Presenter:

Paul Nowak

Founder | Iris Reading

www.irisreading.com

It’s Easy To Get Overwhelmed

www.irisreading.com

Limit Programs & Tabs

www.irisreading.com

Avoid Multi-Tasking

www.irisreading.com

Objectives

www.irisreading.com

Organizing Your…

1.

2.

3.

4.

Objectives

www.irisreading.com

Organizing Your…

1. Reading

2.

3.

4.

Objectives

www.irisreading.com

Organizing Your…

1. Reading

2. Tasks

3.

4.

Objectives

www.irisreading.com

Organizing Your…

1. Reading

2. Tasks

3. Email

4.

Objectives

www.irisreading.com

Organizing Your…

1. Reading

2. Tasks

3. Email

4. Thinking

S

Organize Your Reading

Save Articles for Later

www.irisreading.com

Use GetPocket.com

Save Articles for Later

www.irisreading.com

Use Evernote.com

Organize Your Reading

www.irisreading.com

Use Feedly.com

Use News Aggregator Apps

www.irisreading.com

Flipboard, Pulse, Zite, News360

Use News Aggregator Websites

www.irisreading.com

Use News Aggregator Websites

www.irisreading.com

RealClearTechnology.com

RealClearMarkets.com

RealClearPolitics.com

RealClearScience.com

RealClearWorld.com

RealClearSports.com

RealClearBooks.com

RealClearEnergy.org

RealClearHistory.com

S

Organize Your Tasks

Pick 3 Most Important Tasks

www.irisreading.com

M.I.T.

1.) __________________

2.) __________________

3.) __________________

Use Google Tasks

www.irisreading.com

Works in Gmail & Google Calendar(integrates with many mobile apps & browser extensions)

Use Evernote.com

www.irisreading.com

Use Asana.com

www.irisreading.com

Great for Collaborative Tasks & Projects

S

Organize Your Email

Too Much Email? Not Enough Time?

www.irisreading.com

Send Less Email

www.irisreading.com

Unnecessary Replies

www.irisreading.com

Be Concise.

www.irisreading.com

Dealing with Wordy Emails

www.irisreading.com

Dealing

with

Wordy

Emails

Dealing

with

Wordy

Emails

Turn Off Email Notifications

www.irisreading.com

Turn Off Email Notifications

www.irisreading.com

Start with the Easiest First

www.irisreading.com

1. Reply to any emails that take less than 1 minute

Start with the Easiest First

www.irisreading.com

1. Reply to any emails that take less than 1 minute

2. Archive or Delete or Label Notification/Reference Emails

Don’t Get Addicted to Email

www.irisreading.com

Are you procrastinating?

www.irisreading.com

Create a “Backburner” Folder or Label

www.irisreading.com

Set a Limit on Time Spent in Your Inbox

www.irisreading.com

Check Email at Specific Times

www.irisreading.com

Action

vs

Reference

Create

“Reply By <DAY>”

Folders or Labels

How To Create “Nested Labels” in Gmail

www.irisreading.com

Step 1: Click “Settings

How To Create “Nested Labels” in Gmail

www.irisreading.com

Step 2: Click “Labels”

How To Create “Nested Labels” in Gmail

www.irisreading.com

Step 3: Scroll down & click “Create new label”

How To Create “Nested Labels” in Gmail

www.irisreading.com

Step 4: Check the box

Create Templates or Canned Responses

www.irisreading.com

How To Create a Canned Response in Gmail

www.irisreading.com

Step 1: Click “Settings”

How To Create a Canned Response in Gmail

www.irisreading.com

Step 2: Click “Labs”

How To Create a Canned Response in Gmail

www.irisreading.com

Step 3: Scroll down & enable “Canned Responses”

How To Create a Canned Response in Gmail

www.irisreading.com

Step 4: Click “Compose” & Create Canned Response

Use Filters to Automatically Process Emails

www.irisreading.com

How To Create a Filter in Gmail

www.irisreading.com

Step 1: Click within the search box

How To Create a Filter in Gmail

www.irisreading.com

Step 2: Enter info & click “Create filter with this search”

How To Create a Filter in Gmail

www.irisreading.com

Step 3: Create the Filter

Get Your Reading List Out of Your Inbox

www.irisreading.com

Use a “Read it Later” App

Recommended: GetPocket.com

Unsubscribe

www.irisreading.com

Create an “Email Day”

www.irisreading.com

Either a day to catch up or a day to entirely ignore

Learn Keyboard Shortcuts

www.irisreading.com

Gmail Shortcuts

How To Enable Keyboard Shortcuts in Gmail

www.irisreading.com

Step 1: Click “Settings”

How To Enable Keyboard Shortcuts in Gmail

www.irisreading.com

Step 2: Under the “General” Tab turn “Keyboard shortcuts on”

Enable “Send & Archive” in Gmail

www.irisreading.com

Enable “Send & Archive” in Gmail

www.irisreading.com

Step 1: Click “Settings”

Enable “Send & Archive” in Gmail

www.irisreading.com

Step 2: Under the “General” click “Show ‘Send & Archive’ button in reply

Enable “Send & Archive” in Gmail

www.irisreading.com

Enable “Undo Send” in Gmail

www.irisreading.com

Enable “Undo Send” in Gmail

www.irisreading.com

Step 1: Click “Settings”

Enable “Undo Send” in Gmail

www.irisreading.com

Step 2: Click “Labs”

Enable “Undo Send” in Gmail

www.irisreading.com

Step 3: Scroll down & enable “Undo Send”

Other Useful Features in Gmail Labs

www.irisreading.com

Custom Keyboard Shortcuts

Other Useful Features in Gmail Labs

www.irisreading.com

Google Calendar Gadget

Control Your Email. Don’t Let it Control You

www.irisreading.com

S

Organize Your Thinking

Brainstorming

www.irisreading.com

Organizing Notes Visually

Brainstorming

www.irisreading.com

Organizing Notes Visually

with

xmind.net

(desktop)

Brainstorming

www.irisreading.com

Organizing Notes Visually

with

mindmeister.com

(web-based)

How To Stay Focused Online

www.irisreading.com

Summary

www.irisreading.com

Organizing Your…

1.

2.

3.

4.

Summary

www.irisreading.com

Organizing Your…

1. Reading

2.

3.

4.

Summary

www.irisreading.com

Organizing Your…

1. Reading

2. Tasks

3.

4.

Summary

www.irisreading.com

Organizing Your…

1. Reading

2. Tasks

3. Email

4.

Summary

www.irisreading.com

Organizing Your…

1. Reading

2. Tasks

3. Email

4. Thinking

Contact Information

Paul Nowak

Founder | Iris Reading

pnowak@irisreading.com

www.irisreading.com