how to get started with zoom - weill cornell medicine...best practice is to have zoom start when...

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HowtoGetStartedwithZoom

LoggingInandSettingupyourProfile:Goto:https://weillcornell.zoom.us/Click“SignIn”andenteryourCWIDandpassword.Afteryousignin,youwillbetakentoyour“MyProfile”page.Highlightsofthispageare:

• Settingyouravatar(persiststhroughallZoomApplications).Afterconfiguringyourprofile,werecommendgoingtotheMyMeetingSettings(MAC)/MeetingsSettings(Windows)tabtoconfigureyourpreferencesbasedonhowyouwouldliketoconductmeetings.

NowweneedtogettheactualZoomsoftwareinstalledonyourPC/Mac:

1. ITS-TaggedPC:InstallZoomviaSoftwareCenter.FormoreonhowtodownloadsoftwarefromSoftwareCentervisit:https://its.weill.cornell.edu/guides/how-to-download-software-with-windows-software-center

2. ITS-TaggedMac:InstallZoomviaSelf-Service.

FormoreonhowtodownloadsoftwarefromSelf-Servicevisit:https://its.weill.cornell.edu/guides/how-to-use-self-service-to-install-applications

3. Non-taggeddevice:InstallZoomfromhttps://zoom.us/download

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YounowhavetheZoomclientforMeetingsinstalled.BestpracticeistohaveZoomstartwhenyourcomputerbootsup.

• OnWindows,gototheZoomclientandclickon“Settings”atthetopright.ClickonGeneralandthenchecktheboxthatsays“StartZoomwhenIstartWindows”.

• OnMac,right-clicktheZoomappintheDock,selectOptions>OpenatLogin.ForiOSandAndroiddevices,pleasevisittheAppStoreorGooglePlaytoinstalltheZoommobileapps.ForfastmeetingschedulingdownloadtheOutlookPlugInorBrowserPlugin–simplyscheduleaZoommeetingdirectlyfromOutlookorGoogleCalendarTURNINGOFFYOURVIDEOZoom’s default video setting isON. If you do notwant your video to start automaticallywhen you join ameeting,followthesesteps.

1. OpenyourZoomclient2. Click“Settings”intheupperrighthandcorner

3. SelectVideo.UnderMeetingschecktheboxnextto“Turnoffmyvideowhenjoiningameeting”

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(Macscreenshot)

(Windowsscreenshot)

**TohostameetingwithvideoOFFbydefaultforyourparticipants:

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1. LogintoyourZoomclientandclickSchedule2. Your“ScheduleaMeeting”windowwillopen.InthesectionforVideo(whenjoiningameeting),

selectOFF

IfyouarestartinganinstantmeetingfromyourZoomclient,click“Startwithoutvideo”

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StartingAMeeting:Zoomoffersyouseveralwaystostartbothimpromptuandyourscheduledmeetings.

• Fromthewebportal(both)• FromthedownloadedZoomApplication(both)• Fromyourmobiledevice(both)• YourCalendar(ifavailableplug-inisinstalled)• Browsers(both–Google&Firefox)

Forstep-by-stepdetailsgohere:HowdoIscheduleaMeeting?

HostingAMeeting:Thebasics

• Muteyourmicifothersarepresenting/speaking• Mutealltheparticipantsifyouarehostingalargermeeting(doneviatheparticipant’sicon)• Havethecontentyouintendtosharepreparedaheadoftime• Closeapplicationsthathavepop-upnotificationsifyouintendtoshareyourfulldesktop• Use“GalleryView”forsmallergroup/teammeetings• SharespecificApplicationstocontroldisplayedcontent• Needtomakeachangetoyournextslide?UsePausetofreezethescreenseenbyparticipantsand

Resumewhenyourupdateiscomplete.• Use“NewShare”toseamlesslytransitionbetweensharedapplications.• UsetheAnnotationtoolstograbanddirectattention

HostingAMeeting:ThingstoConsiderWestronglyrecommendtestingyourAudioandVideosettingspriortohostinganimportantmeeting. Thebelowcanbeconfiguredbothbeforeandduringameetingifneeded.

1. Makesuretochoosethecorrectaudioinputandoutputsourcesandlevels2. Makesuretochoosethecorrectcameraforthemeetingifmorethanoneoptionisavailable3. IfyoustartedthemeetingwithcameraOFFbydefault,youmaywishtoturnthecameraonnow

andencourageotherstodosointhemeetingsyouhost.• Lightingshouldcomefrominfrontofyoutoavoidcastingshadowsonyourface.• Thinkaboutyourbackground.Canyoumakeitinterestingbutnotdistracting?

MakeEyeContact• Trytolookatyourwebcamversusthescreen• Usethegesturesandmannerismsthatyouwouldtypicallyuseinperson.• Whenviewingthevideofeedofothers,trymovingthatfeedtoamonitorpositionjustbelowyour

webcamtomakethiseasier.

JoinAMeeting:Zoomoffersseveralwaystojoinmeetings.• ClickthelinkprovidedintheZoominvitationtolaunchyourbrowserandautomaticallyopentheZoom

desktopapplication.Thebrowserwillpromptyoutoinstallifyoudon’talreadyhavetheapplicationinstalled.

• Gotoweillcornell.zoom.us,click“Join”,andenterthemeetingIDincludedintheZoominvitation• Openthedesktopapplication,click“Join”,andentertheZoommeetingID.• DialthephonenumberincludedintheZoominvitationandfollowtheaudioprompts

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Additionalresources:HerearesomegreatresourcesfromourKnowledgeBasetotakeadeeperdiveintousingZoom.

• WatchtheGettingStartedVideos• JoinZoom’sWeeklyZoomMeetingsandWebinartraining

Ifyourequiretechnicalassistance,pleaseemailsupport@med.cornell.eduorcontactZoomdirectly.

ScreenShotsMyProfile:

MyMeetingSettings:

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TheZoomdesktopapp:

AudioandVideoSettings

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InMeetingHostControls: