how to get started with zoom - weill cornell medicine...best practice is to have zoom start when...
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HowtoGetStartedwithZoom
LoggingInandSettingupyourProfile:Goto:https://weillcornell.zoom.us/Click“SignIn”andenteryourCWIDandpassword.Afteryousignin,youwillbetakentoyour“MyProfile”page.Highlightsofthispageare:
• Settingyouravatar(persiststhroughallZoomApplications).Afterconfiguringyourprofile,werecommendgoingtotheMyMeetingSettings(MAC)/MeetingsSettings(Windows)tabtoconfigureyourpreferencesbasedonhowyouwouldliketoconductmeetings.
NowweneedtogettheactualZoomsoftwareinstalledonyourPC/Mac:
1. ITS-TaggedPC:InstallZoomviaSoftwareCenter.FormoreonhowtodownloadsoftwarefromSoftwareCentervisit:https://its.weill.cornell.edu/guides/how-to-download-software-with-windows-software-center
2. ITS-TaggedMac:InstallZoomviaSelf-Service.
FormoreonhowtodownloadsoftwarefromSelf-Servicevisit:https://its.weill.cornell.edu/guides/how-to-use-self-service-to-install-applications
3. Non-taggeddevice:InstallZoomfromhttps://zoom.us/download
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YounowhavetheZoomclientforMeetingsinstalled.BestpracticeistohaveZoomstartwhenyourcomputerbootsup.
• OnWindows,gototheZoomclientandclickon“Settings”atthetopright.ClickonGeneralandthenchecktheboxthatsays“StartZoomwhenIstartWindows”.
• OnMac,right-clicktheZoomappintheDock,selectOptions>OpenatLogin.ForiOSandAndroiddevices,pleasevisittheAppStoreorGooglePlaytoinstalltheZoommobileapps.ForfastmeetingschedulingdownloadtheOutlookPlugInorBrowserPlugin–simplyscheduleaZoommeetingdirectlyfromOutlookorGoogleCalendarTURNINGOFFYOURVIDEOZoom’s default video setting isON. If you do notwant your video to start automaticallywhen you join ameeting,followthesesteps.
1. OpenyourZoomclient2. Click“Settings”intheupperrighthandcorner
3. SelectVideo.UnderMeetingschecktheboxnextto“Turnoffmyvideowhenjoiningameeting”
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(Macscreenshot)
(Windowsscreenshot)
**TohostameetingwithvideoOFFbydefaultforyourparticipants:
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1. LogintoyourZoomclientandclickSchedule2. Your“ScheduleaMeeting”windowwillopen.InthesectionforVideo(whenjoiningameeting),
selectOFF
IfyouarestartinganinstantmeetingfromyourZoomclient,click“Startwithoutvideo”
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StartingAMeeting:Zoomoffersyouseveralwaystostartbothimpromptuandyourscheduledmeetings.
• Fromthewebportal(both)• FromthedownloadedZoomApplication(both)• Fromyourmobiledevice(both)• YourCalendar(ifavailableplug-inisinstalled)• Browsers(both–Google&Firefox)
Forstep-by-stepdetailsgohere:HowdoIscheduleaMeeting?
HostingAMeeting:Thebasics
• Muteyourmicifothersarepresenting/speaking• Mutealltheparticipantsifyouarehostingalargermeeting(doneviatheparticipant’sicon)• Havethecontentyouintendtosharepreparedaheadoftime• Closeapplicationsthathavepop-upnotificationsifyouintendtoshareyourfulldesktop• Use“GalleryView”forsmallergroup/teammeetings• SharespecificApplicationstocontroldisplayedcontent• Needtomakeachangetoyournextslide?UsePausetofreezethescreenseenbyparticipantsand
Resumewhenyourupdateiscomplete.• Use“NewShare”toseamlesslytransitionbetweensharedapplications.• UsetheAnnotationtoolstograbanddirectattention
HostingAMeeting:ThingstoConsiderWestronglyrecommendtestingyourAudioandVideosettingspriortohostinganimportantmeeting. Thebelowcanbeconfiguredbothbeforeandduringameetingifneeded.
1. Makesuretochoosethecorrectaudioinputandoutputsourcesandlevels2. Makesuretochoosethecorrectcameraforthemeetingifmorethanoneoptionisavailable3. IfyoustartedthemeetingwithcameraOFFbydefault,youmaywishtoturnthecameraonnow
andencourageotherstodosointhemeetingsyouhost.• Lightingshouldcomefrominfrontofyoutoavoidcastingshadowsonyourface.• Thinkaboutyourbackground.Canyoumakeitinterestingbutnotdistracting?
MakeEyeContact• Trytolookatyourwebcamversusthescreen• Usethegesturesandmannerismsthatyouwouldtypicallyuseinperson.• Whenviewingthevideofeedofothers,trymovingthatfeedtoamonitorpositionjustbelowyour
webcamtomakethiseasier.
JoinAMeeting:Zoomoffersseveralwaystojoinmeetings.• ClickthelinkprovidedintheZoominvitationtolaunchyourbrowserandautomaticallyopentheZoom
desktopapplication.Thebrowserwillpromptyoutoinstallifyoudon’talreadyhavetheapplicationinstalled.
• Gotoweillcornell.zoom.us,click“Join”,andenterthemeetingIDincludedintheZoominvitation• Openthedesktopapplication,click“Join”,andentertheZoommeetingID.• DialthephonenumberincludedintheZoominvitationandfollowtheaudioprompts
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Additionalresources:HerearesomegreatresourcesfromourKnowledgeBasetotakeadeeperdiveintousingZoom.
• WatchtheGettingStartedVideos• JoinZoom’sWeeklyZoomMeetingsandWebinartraining
Ifyourequiretechnicalassistance,[email protected].
ScreenShotsMyProfile:
MyMeetingSettings:
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TheZoomdesktopapp:
AudioandVideoSettings
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InMeetingHostControls: