hr technology showcase - catapult · pdf filehr technology showcase ... •user audit...

HR Technology Showcase

December 9th 2014

Agenda

A Few Announcements to Start

University of Colorado, Boulder Human Resources Project Overview

AgendaOverview

Business Problems

Solution Overview

Business Benefits

Examples

University of Colorado, Boulder

Human Resources

HR

University of Colorado, Boulder

Human Resources

HR

University of Colorado, Boulder

Human Resources

HR

University of Colorado, Boulder

Human Resources

HR

University of Colorado, Boulder

Human Resources

HR

HRI (HR Intranet) Home PageBusiness Benefits:

Central place to share the department vision, mission and values

Store commonly used documents in one easy to access location.

Individual unit sites linked from header bar.

Separate unit color schemes for individuality and branding.

Individual site permissions maintained centrally in SharePoint.

I-9 Processing with Email Integration

Business Benefits:

Updated information feeds to the HRI from PeopleSoft to eliminate duplicate data entry.

Integrates email functionality for efficiency and enhanced work tracking.

I-9 Case Tracking

Business Benefits:

Cases track email notification history.

Note history maintained in one place for each case.

Document storage ability.

Multiple users can collaborate and work on the case successfully.

Labor Relations Overview

Business Benefits:

Overview screen shows running list of active cases among all case managers along with quick links to key reports.

Separate sections for tracking important actions like recent terminations makes important data easy to find and access quickly.

Employment Action TrackingBusiness Benefits:

Multiple employment actions summarized and tracked in one place for each employee. Provides an historical record of employment actions specific to each employee and tracked over time.

Employment action data is also available in reporting and provides total counts by type or department as needed.

Flags at the top of the page alert the user if the employee has a case pending in another HR unit’s application.

Discrimination & Harassment Case

Business Benefits:

Documents are stored with each case for easy sharing and reference.

Information for each case participant is pulled from PeopleSoft data feed and eliminates duplicate data entry.

Recognition ProgramsBusiness Benefits:

Detailed information previously collected from paper documents is summarized electronically allowing for enhanced data reporting and analysis.

Users are able to search for existing programs with similar criteria to use as a model. This was difficult to do previously with only paper documents and Excel spreadsheets.

Reports - Open Cases Summary

Business Benefits:

This report summarizes all open cases for an HR unit within the time frame specified by the user.

Allows users and supervisors to track workload and case status quickly and easily.

Report – Executive Summary of Cases

Business Benefits:

This report was designed to be printed and presented to campus leadership on a regular basis to keep them up to date on the status of cases.

Can be filtered by campus area, department, and date range as needed.

Reports - Employee Relations Dashboard

Business Benefits:

This type of report is used to track total counts of action types used in the application.

Can be filtered by date range, case manager, department or action type.

Helps track real time work metrics efficiently.

University of Colorado, Boulder

Human Resources

HR

Microsoft Products

Human Resources

HR

Improving HR Efficiency with Automation Solutions from K2

PRESENTED BY:

K2.COM

K2 FOR HR

3/13/2015

MARK MCGOVERN

K2.COM

Performance Review

Personnel Training

Policy Management

Recruiting

Vacation Request

Benefits Administration

Employee On / Off boarding

Employee Self Service

Expense Claim

Management

Human Capital Management

Job Requisitions

Payroll

HR

POPULAR USE CASE BY DEPT

K2.COM

FORMS

WORKFLOW

DATA

REPORTS

Faster Forms. More Control.

Deliver outcomes.

One truth. Multiple

sources.

Visibility matters.

K2.COM

One Truth Multiple Sources

K2.COM

K2 WORKFLOWK2 PROCESS

INFO

K2 CONNECT

FOR SAP

SAP

K2 ACTIVE

DIRECTORY

INTEGRATIONAD

WEB SERVICE

CRM

SMARTOBJECT

K2 SHAREPOINT

INTEGRATIONSHAREPOINT

SMARTOBJECT SERVER

Image

Interest

Contract

Proposals

SP Employee

Accounts

Opportunities

Manager

LOB Employee

Name

Email

IM

AD Employee

ID

First Name

Last Name

Role Description

Cost Center

Date Started

SAP Employee

First Name

Last Name

Account ID

Cost Center

Manager

Image

Contract

Proposals

IM

Accounts

Opportunities

Role Description

Date Started

Employee

SMARTOBJECT SERVER

Completed

In Progress

Durations

Process Data Completed

In Progress

Process Data

SE

CU

RIT

Y

REPORTS

FORMS

WORKFLOWS

SMARTOBJECT SERVER

K2.COM

Finance ProcessesHR ProcessesSales ProcessesOperations Processes

Portals Worklist Mobility ReportsForms

K2 Processes

SOA / API

SMARTOBJECTS INTEGRATION

K2.COM

FORMS

Faster Forms. More Control.

K2.COM

Vacation RequestNew Expense Claim Performance Review

VIEWS

FORMSVIEW

Employee Details

K2.COM

With our proven SmartObject framework, tie together information from multiple line-of-

business systems in a single form. Out of the box, K2 SmartForms supports SharePoint,

Dynamics CRM, SQL Server, Oracle, SAP, Salesforce.com

or your own.

LEVERAGE EXISTING DATA

K2.COM

CONTROLS

K2.COM

VALIDATION & RULES

K2.COM

Forms Designer

Forms Designer

K2.COM

WORKFLOW

Deliver outcomes.

K2.COM

K2 SERVER

MODEL

•Process Reuse

•Rework & Loopback

•Escalations WORKSPACE

•Versioning

•User Management

•Exception Management

REPORTS

•Process Performance

•User Performance

•Audit TrailLOGGING

•User Audit

•Detail Process

History

•Data Changed

MANAGEMENTLOGGINGMODEL REPORTING

WORKFLOW SERVICES

Workflow Engine

WORKFLOW ENGINE

K2.COM

DESIGN CANVAS

K2.COM

DESIGN EXPERIENCE

Workflow

K2.COM

HYBRID

K2.COM

TASK MANAGEMENT

K2.COM

MOBILE

K2.COM

- WINDOWS PHONE

- IPHONE

- BLACKBERRY

- ANDROID

MOBILE CLIENTS

K2.COM

REPORTS

Visibility matters.

K2.COM

OOB REPORTS

K2.COM

CUSTOM REPORTS & DASHBOARDS

Employee Onboarding-

SAP HCM integration

K2.COM

DEMO

K2.COM 49 Copyright 2012 Axceler All Rights Reserved

Mark McGovern

Technical Partner Account Manager

MCTS – SharePointECMP, CTT+

mark.mcgovern@K2.com

Twitter:

@mark__mcgovern

linkedin.com/in/markrmcgovern

Questions?