hurdling through college work-study
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04/19/23 1
Hurdling through College Work-Study
04/19/23 2
Definition The Federal Work-Study (FWS) Program is a
government subsidized student employment program designed to assist students in financing their post-secondary education. In order to be eligible for Work-Study, students must document financial need every year by completing the Free Application for Federal Student Aid (FAFSA). Undergraduate and graduate students are eligible. Note: The only way for students accepting their Work-Study (WS) award to receive the award amount is to get a job, work up to 20 hours per week, and earn it! Students are strongly encouraged to begin the job search early. Popular Work-Study positions tend to be filled quickly.
04/19/23 3
What is CWS? What are the advantages of Work-Study Jobs? Although a WS job should be treated as any other job, it
does have several distinct advantages: Students have the benefit of working in an environment
suited to their skills, preferences and possible career goals.
Students and Work-Study employers arrange a work schedule around the class schedule.
Work-Study wages are not counted towards next year's student contribution for financial aid.
04/19/23 4
Introduction Key Players Office Functions Operations Clarifying Work-Study Procedures
04/19/23 5
Key Players
Financial Aid Office/CWS Office Career Services Human Resources Budgets Payroll
04/19/23 6
Functions of each Office Financial Aid/CWS Office
1. Furnish students with Award Letters
2. Forward approved PAR’s to Human Resources
3. Responsible for CWS Federal/ Texas Regulations and Guidelines
4. Receive PAR and Authorization Forms from Departments
5. Assist Departments in: Hiring, Student balances, Terminations, Reallocations
6. Notify departments of student award changes or low limits
7. Approve pay rates & increases
04/19/23 7
Functions of each Office-Cont’d
Student Services1. Receive CWS Authorization Forms from
CWS 2. Initiate CWS Announcements3. Monitor & train CWS On-Line system4. Post job listings on-line5. Receive Hire Confirmation Forms6. Issue student Authorization Forms
04/19/23 8
Functions of each office-cont’
Human Resources Input PAR into Payroll system Receive PAR’s from CWS Office Verify employment information Verify and update student addresses
and marital status
04/19/23 9
Functions of each office-cont’d Payroll 1. Receive timesheets from
departments 2. Reconcile student gross
wages3. Process timesheets and
issue checks 4. Send out W2’s5. Receive approve Reallocation
Forms from CWS Office
04/19/23 10
How CWS Works All department post CWS
positions on line Student review posting and
select positions and complete application on line
Department reviews application. Interview Applicants
Department sends selected applicant with Hire Confirmation Form to Career Services
Career Services gives student Authorization Form
04/19/23 11
How CWS Works Department has student complete
Personnel paperwork Department sends Hiring PAR and
Personnel paperwork to CWS Office, Rm 23 E. Cullen (not Human Resources)
Student is not allowed to work until the student present the department with a Authorization Form
04/19/23 12
Discussion
Beginning this year Federal CWS and Texas CWS both carry a 75/25 split.
Departments will still have to make sure student is in perspective positions
04/19/23 13
Contacts: CWS – Treanell Scott
Asst Director X3-9065CWS – LaChondra Mack
Coordinator X3-9052CWS - Roquinshunta Hamilton
CWS Clerk X3-9057Payroll –Margaret Busch – X3-8770Reallocations – Pat Howard – X3-8876Human Resources – X3-5771
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