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Hurdling through College Work-Study

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Definition The Federal Work-Study (FWS) Program is a

government subsidized student employment program designed to assist students in financing their post-secondary education. In order to be eligible for Work-Study, students must document financial need every year by completing the Free Application for Federal Student Aid (FAFSA). Undergraduate and graduate students are eligible. Note: The only way for students accepting their Work-Study (WS) award to receive the award amount is to get a job, work up to 20 hours per week, and earn it! Students are strongly encouraged to begin the job search early. Popular Work-Study positions tend to be filled quickly.

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What is CWS? What are the advantages of Work-Study Jobs? Although a WS job should be treated as any other job, it

does have several distinct advantages: Students have the benefit of working in an environment

suited to their skills, preferences and possible career goals.

Students and Work-Study employers arrange a work schedule around the class schedule.

Work-Study wages are not counted towards next year's student contribution for financial aid.

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Introduction Key Players Office Functions Operations Clarifying Work-Study Procedures

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Key Players

Financial Aid Office/CWS Office Career Services Human Resources Budgets Payroll

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Functions of each Office Financial Aid/CWS Office

1. Furnish students with Award Letters

2. Forward approved PAR’s to Human Resources

3. Responsible for CWS Federal/ Texas Regulations and Guidelines

4. Receive PAR and Authorization Forms from Departments

5. Assist Departments in: Hiring, Student balances, Terminations, Reallocations

6. Notify departments of student award changes or low limits

7. Approve pay rates & increases

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Functions of each Office-Cont’d

Student Services1. Receive CWS Authorization Forms from

CWS 2. Initiate CWS Announcements3. Monitor & train CWS On-Line system4. Post job listings on-line5. Receive Hire Confirmation Forms6. Issue student Authorization Forms

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Functions of each office-cont’

Human Resources Input PAR into Payroll system Receive PAR’s from CWS Office Verify employment information Verify and update student addresses

and marital status

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Functions of each office-cont’d Payroll 1. Receive timesheets from

departments 2. Reconcile student gross

wages3. Process timesheets and

issue checks 4. Send out W2’s5. Receive approve Reallocation

Forms from CWS Office

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How CWS Works All department post CWS

positions on line Student review posting and

select positions and complete application on line

Department reviews application. Interview Applicants

Department sends selected applicant with Hire Confirmation Form to Career Services

Career Services gives student Authorization Form

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How CWS Works Department has student complete

Personnel paperwork Department sends Hiring PAR and

Personnel paperwork to CWS Office, Rm 23 E. Cullen (not Human Resources)

Student is not allowed to work until the student present the department with a Authorization Form

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Discussion

Beginning this year Federal CWS and Texas CWS both carry a 75/25 split.

Departments will still have to make sure student is in perspective positions

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Contacts: CWS – Treanell Scott

Asst Director X3-9065CWS – LaChondra Mack

Coordinator X3-9052CWS - Roquinshunta Hamilton

CWS Clerk X3-9057Payroll –Margaret Busch – X3-8770Reallocations – Pat Howard – X3-8876Human Resources – X3-5771