ilta peer group webinar - future-proofing your sharepoint strategy
Post on 08-May-2015
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#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Future-Proofing Your SharePoint Strategy
#ILTA @RHarbridge
Presented By: Richard Harbridge
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Who am I?
BostonWe Washington
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Information!
Peer Group Webinar
Peer Group Webinar
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Why Does Future-Proofing Matter?
#ILTA @RHarbridge
If You Aren’t Working Toward The Future You Will Fall Behind
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
How Do You Future-Proof A SharePoint Strategy?
#ILTA @RHarbridge
What Is The Secret To A Good Strategy?
What are our winning conditions for SharePoint?
What are our objectives for SharePoint?
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
Achieve Shared Understanding Of Objectives
Remaining Focused On Achieving Objectives
Plan For SharePoint Challenges And Risks
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Why Am I Here Today?
#ILTA @RHarbridge
Have You Seen The New DirectTV Commercials?
#ILTA @RHarbridge
Have You Seen The New DirectTV Commercials?
#ILTA @RHarbridge
Have You Seen The New DirectTV Commercials?
#ILTA @RHarbridge
Have You Seen The New DirectTV Commercials?
#ILTA @RHarbridge
Have You Seen The New DirectTV Commercials?
#ILTA @RHarbridge
Have You Seen The New DirectTV Commercials?
#ILTA @RHarbridge
Have You Seen The New DirectTV Commercials?
#ILTA @RHarbridge
When You Implement SharePoint Without A Strategy…
Hi!
#ILTA @RHarbridge
Can SharePoint ___?Yes!
You Might Assume SharePoint Does Everything…
#ILTA @RHarbridge
And That SharePoint Is The Perfect Fit!
#ILTA @RHarbridge
And So… You Install SharePoint On A Single Server.
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You Start Climbing Up To Success!
#ILTA @RHarbridge
Things Started Out Simple
Visual Concept By Virgil Carroll
#ILTA @RHarbridge
Then It Got Totally Out Of Control!!
Visual Concept By Virgil Carroll
#ILTA @RHarbridge
Decision Makers Can No Longer Agree…
Not as much as a kitten picture rotator!
We need a records management solution!
#ILTA @RHarbridge
The CFO Watches Costs Increase
Actually that requires a third party product..
Easy! Just need to customize one thing…
That requires enterprise CALs…
#ILTA @RHarbridge
IT Services Can’t Support The Flood Of New Requests
#ILTA @RHarbridge
People Are Having More Trouble Finding What They Need
And
#ILTA @RHarbridge
As A Result You Are No Longer Climbing Towards Success…
#ILTA @RHarbridge
Don’t let this be you.
#ILTA @RHarbridge
Don’t implement SharePoint without
a good Strategy.
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
1. Shared UnderstandingOf Objectives
#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
1 2
34
5
6 7 8 910
Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road
The Destination Matters
What If We Haven’t Identified Our Destination/Goal?
#ILTA @RHarbridge
Identifying Our Objectives
#ILTA @RHarbridge
Abstract Objectives (Platitudes)
These are not good objectives!
#ILTA @RHarbridge
#ILTA @RHarbridge
#ILTA @RHarbridge
#ILTA @RHarbridge
We would like to automate and improve our
‘paper based’ ‘legal’ ‘contract mngmt’’
‘contract rview’ processes. Specifically we would
like to ‘imprv request rspnse time’ by…
#ILTA @RHarbridge
Prioritizing Objectives Requires Understanding Value And Difficulty
#ILTA @RHarbridge
The Simplest Prioritization Formula Ever…
Estimated Value
Estimated Difficulty
#ILTA @RHarbridge
Prioritization Example I have a difficult solution. It’s an 8 in difficulty (out of 10).
I have an easy solution. It’s a 2 in difficulty (out of 10).
The expected value of the difficult solution is 4 (out of 10).
The expected value of the easy solution is 6 (out of 10).
Estimated ValueEstimated Difficulty
#ILTA @RHarbridge
Prioritize and Plan S.M.A.R.T. Objectives
#ILTA @RHarbridge
Ensure everyone understands the
objectives.
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
2. Remain Focused On Achieving Objectives
#ILTA @RHarbridge
Implemented LegalContracts Solution!
Have we achieved our objective?
Implemented SharePoint!
#ILTA @RHarbridge
A Lesson Courtesy Of The Mars Rover
Primary among the mission's scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Launch Minded People Think…
Pre Launch Launch
Don’t blow up!
#ILTA @RHarbridge
Don’t let this be you.
#ILTA @RHarbridge
Pre Launch Launch Flight Landing
Post Launch People Think…Have we succeeded in gaining adoption?
Have we achieved our objectives?
What are our objectives?
How will we achieve them?
Don’t blow up!
What feedback are we getting?
How should we adjust our trajectory?
#ILTA @RHarbridge
Be this kind of person.
#ILTA @RHarbridge
Back to our friend the Mars Rover…
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
Achieved Primary Objective
#ILTA @RHarbridge
How Important Was Launch?
Concept Courtesy of Andrew Jolly
Launch
How many people understood how much was involved in planning for launch?
How many people understood how much was involved after launch?
Post Launch
#ILTA @RHarbridge
Don’t be the person who understands how to get to a successful launch.
#ILTA @RHarbridge
Be the person who understands how to get to a successful landing
(again and again).
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives3. Plan For SharePoint Challenges And Risks
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
3. Plan For SharePoint Challenges And Risks
#ILTA @RHarbridgePeer Group Webinar
Peer Group WebinarStrategy Is A Plan Of Action
Designed To Achieve Objectives
A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.
#ILTA @RHarbridgePeer Group Webinar
Peer Group WebinarFuture-Proof Strategies Prepare
For Challenges And Risks
#ILTA @RHarbridge
You Need A Comprehensive Strategy.
#ILTA @RHarbridge
Do you have a Business Strategy?
#ILTA @RHarbridge
Do you have a Technology Strategy?
#ILTA @RHarbridge
Do you have a Document Management Strategy?
• Identified & Nominated Stakeholders• Document Inventory • Document Lifecycle• Document Organization & Metadata• Document Workflows
#ILTA @RHarbridge
Do you have a Governance Strategy?
SharePoint Standards Online
SharePoint Governance Documents
#ILTA @RHarbridge
Do you have a Business Process Strategy?
#ILTA @RHarbridge
Do you have an Infrastructure Strategy?
Do You Have Documentation For Deviating From Default Settings?
#ILTA @RHarbridge
Do you have a Backup and Recovery Strategy?
#ILTA @RHarbridge
Do you have a Performance Strategy?
If we can save 2 seconds of loading time does it matter?
Let’s say you are a law firm and you have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…
That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients.
($25.00 per second for 28,000 seconds per year).
#ILTA @RHarbridge
Do you have a Support Strategy?
SharePoint Standards Online
#ILTA @RHarbridge
Do you have a Development Strategy?
Customizations Ahead
#ILTA @RHarbridge
Do you have an Integration Strategy?
When I Say “SharePoint Integration” You Probably Think Of This...
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Do you have an Adoption Strategy?
Adoption Activities Listing
#ILTA @RHarbridge
Do you have a Mobile Strategy?
#ILTA @RHarbridge
Do you have a Search Strategy?
#ILTA @RHarbridge
Do you have a Social Strategy?
Eight Key Considerations
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70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx
Do you have a Cloud Strategy?
#ILTA @RHarbridge
Some Strategies Are Dependent On The Workloads You Use
SharePoint For…
#ILTA @RHarbridge
Do you have a SEO Strategy?
#ILTA @RHarbridge
You Need A Comprehensive Strategy.
#ILTA @RHarbridge
It’s a lot to think about.
Think about it.
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives3. Plan For SharePoint Challenges And Risks
Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives3. Plan For SharePoint Challenges And Risks
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Why Are We Here Today?
Do Over
#ILTA @RHarbridge
Let’s Try That Again With A Strategy
Remember What Happened Without A Strategy?
#ILTA @RHarbridge
When You Implement SharePoint With A Good Strategy…
Hi Again!
#ILTA @RHarbridge
You Have Prioritized S.M.A.R.T. Objectives
#ILTA @RHarbridge
SharePoint Is Part Of Your Overall Enterprise Technology Plan
#ILTA @RHarbridge
You Are Climbing Your Way To Your Objectives!
Destination 300 meters ahead…
#ILTA @RHarbridge
You Are Focusing On What’s Next!
Destination 300 meters ahead…
Launch Post Launch
#ILTA @RHarbridge
You Plan For The Challenges/Risks In Your Way.
Richard’s AWESOME PowerPoint SlideDeck
#ILTA @RHarbridge
And As A Result?
#ILTA @RHarbridge
Decision Makers Have Enough Information
#ILTA @RHarbridge
The CFO Succeeds In Reducing Costs.
#ILTA @RHarbridge
IT Services Can Support New Requests
#ILTA @RHarbridge
People Are Actually Finding What They Need
And
#ILTA @RHarbridge
You Go Home Feeling Awesome.
#ILTA @RHarbridge
Be the person with a good SharePoint
strategy.
#ILTA @RHarbridgePeer Group Webinar
Peer Group Webinar
Questions? Ideas? Feedback? Contact me:Twitter: @RHarbridge Blog: http://www.RHarbridge.comEmail: Richard@PortalSolutions.net
Slides & SharePoint Legal Resource Kit Available At: http://Learning.AllinConsulting.com/ILTA
What About Your Strategy?Are you prepared for the future and current needs of your business?
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