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Imaging Team

ImageNow: What Is It?

Enterprise Content Management System

Secure electronic document storageElectronic workflowDocument sharing

What Is ImageNow Doing For Us?

Convert paper documents to electronic

Print E-mail, Word and Excel documents

Web Forms

Faster Retrieval of Documents

Regain Office Space

Sharing of Documents Across Campus

No Lost Documents

No Paper Needed

Security

ImageNow Server Security.Drawer Security.Document Type Security.Group Permissions.

WebNowWebNow

Login at the University of Wisconsin Stout Home Page Internal & Business

WebNow

Logging Into WebNow If the WebNow Login screen doesn’t appear

Java will need to be updated: https://java.com/en/download/

Use your full e-mail username and password to log in.

Off Campus Access Turn on VPN Click on the Wireless icon on lower right of screen. UW-Stout VPN SSTP should be listed Double click to login and turn on.

VPN Login Screen

Available Information

Accounting Documents – Invoices, Travel Docs

Curriculum Documents – Courses, Minutes, Program

Instructional Recourses – Books for Courses

Purchase Orders

Declaration of Authority

Fleet Vehicle Reservation

Registration & Records Curriculum Changes

Senate Information

Text

Using AnnotationsRight Click on the Annotation for more

options.Stamp Options Text Options

Highlighter Options

Sticky Note Options

WebNow Views

Searching for Student Information

What is Workflow?Workflow Queue

Electronic In Basket

E-mail Alarm

ImageNow Client Click Here.

WebNow Click Here

WebNow When Logging in with the URL Link from the E-mail alarm

No other options here

ImageNow When Logging in with the Message Link from the E-mail alarm

ImageNow Toolbar

Routing Documents

Routing Options

Route Forward

Route Anywhere Route Up

What is 1Forms Complete?Workflow queue with Automated Routing Rules SetupWhen you are the last signer Route based on Document TypeRoute to the processing departmentRoute Forward or Route Anywhere

Grants and Contracts

Created by Research ServicesResearch Services routes the folder for

approvalFolders are routed with the Transmittal form

inside the folder

Grants and Contracts

Folders are listed differently than the documents.

Open the FolderThe open folder shows the document(s)

inside.

This is the Open Document Inside Folder

Stamp the document for approval.

Notice who needs to sign next.

No routing options here.

Close the document for routing.

Grant Folder Routing Option LocationClosed document reveals the FolderThe location of the routing options are at the top

of the folder.

Substitution or Waiver FormsWhere to find them?

Provost Forms Website – Forms and Applicaions

http://www.uwstout.edu/admin/provost/studentforms.cfm

Substitution or Waiver FormsSearch for submitted FormReceive an e-mailWith-in 15 minutes

Curriculum Information

Deleting DocumentsRoute documents to “L_Forms Items to be

Deleted”

Who’sUsing

ImageNow?

University of WisconsinStout

University of WisconsinRiver Falls

Helpful InformationUniversity of Wisconsin – Stout

HomepageTechnology HelpDesk

UW-Stout Knowledgebase Search All Topics

Enterprise content management ImageNow Webnow

Create a HelpDesk Ticket

Call the Technology HelpDesk @ 5000E-mail questions to: imaging@uwstout.edu

Questions