implementation of collaborative leankit software on the severn trent water amp6 framework improving...

Implementation of collaborative LeanKit software on the Severn Trent Water AMP6 Framework

improving project delivery

Gavin Pearce, CostainMark Tootell, Costain

Charlie Burtt, Managementors

Agenda

• Industry Challenge

• AMP6 Challenge

• Introduction to LeanKit

• Live Demonstration

• Outcomes and benefits

• Discussion/Questions

Industry challenge

*Government 2025 Strategy

The AMP6 Challenge

− Programme of works• AMP6 2015 – 2020

• Design and Build NEC

• Water and waste water projects

• Size £2k - £40M

• > 100 projects

• Large geographical spread

The AMP6 Challenge

− Pressure to deliver more for less in AMP6• 20% More Efficient

• 30% More Productive

− Implementation of a ‘Factory Thinking’ approach• Drive consistency & rigour across the delivery teams and

place Production Control and short interval control at the heart of the operation

Leankit – what is it?

• Simple and intuitive web based planning tool

• It’s all about real time visibility of work and status

• It facilitates collaboration between team members and accountability

• Powerful filters & sub tasks help to break complex work into manageable work

High Level Process

• Collaborative Master Target Plan on paper• Entered into Primavera P6 & owners assigned• Export from P6 into Leankit 4wks data• Detail added with ‘Task Cards’ • User updates Commentary/Blocked/Complete• Mid-week review• End-of-week review• New data pulled from P6 every 2 weeks and board

updated

Detailed Process

LeanKit Demonstration

https://costain.leankit.co/Account/Membership/Login

Production Control DashboardWeek 702/10/2015

Strensham Hub - LeanKit Programme Production Control Metrics

Critical PPC:

100%

86%34

11

4

8

1

8

34

64

6

1

6

0

5

10

15

20

25

30

35

40

Strensham Worcester Evesham Campion Mythe 64 Mythe 41

Planned

Actual

0204060

010203040

0102030

0

5

10

0

5

10

02468

Strensham RGF 100% Worcester 55% Evesham 100% Campion Hills 67% Mythe1964 100% Mythe 1941 75%

70

8479

95

70 6656

71 7480

6457

14 135

156 9

0

20

40

60

80

100

Week 2 Week 3 Week 4 Week 5 Week 6 Week 7

Nu

mb

er

of

Task

s

Total Tasks - Planned Vs. Actual

Planned

Actual

Moved

3

00

1

5

Workload / Resource

Supply Chain

Site Issues / Delays

Design

Client

CurrentProductivity:

Weekly Hub Cost:£ 23,710

Weekly Data - Reason for VarianceProject Specific- Planned vs. Actual

Strensham Hub Issue's Log:

-55% productivity at Worcester due to STW asset not being released as per the agreed collaborative plan

Issues to be Escalated to SLT:

Supportfor SD at Worcester - the relationship is at breaking point. (Card

1 1

4 4

0

2

4

6

Total Issues for Hub Resolved by Hub Total Issues for SLT Resolved by SLT

Total Issues Raised vs. Resolved

18

3 2 2

18

3 2 2

02468

101214161820

CriticalPath Items

Target 80%

Successful Deployment

− How do you avoid it just being another piece of technology?• A robust forecast which matches work volumes to resource

• A strong plan with the right level of detail which has had the key stakeholders engaged in its creation

• A management team who actively manage against the plan on a short interval basis

• A simple plan vs actual report which provides quality MI

• A review structure starting with the individual rolling up to the framework to ensure the questions are being asked

Benefits

• The tool that facilitates management control• Live data

• Real time issue escalation and management

• Reduced individuals duplicating effort or spending time on non value adding activities

• Assisted in the shortening of the interval of control

• A standardised approach to project planning, management and reporting

• Facilitated a culture of asking the difficult questions to drive continuous improvement

Benefits – cont’d

• Sharing with remote teams• Team accountability and workload analysis• Project Managers who feel in control of their projects

without being in the detail• A framework focused on the importance of a great plan,

with ownership and accountability for delivery at every level

• Widespread agreement that the predictability & assurity of deliverables has improved

Discussion/Questions

• Do you use LeanKit or something similar

• How much does it cost

• How do I start using it

• Does it replace the P6 programme

• Do the project teams see benefits

• What other functionality would you want

• Do I need a SMART Board

• Contact details