institutional office core accountabilites · approval; the heqc system for institutional reviews;...

INSTITUTIONAL OFFICE CORE ACCOUNTABILITES & CONTACT PERSONS

INSTITUTIONAL OFFICE CORE ACCOUNTABILITES & CONTACT PERSONS ............... 2

1 OFFICE OF THE VICE-CHANCELLOR ........................................................................... 5

LANGUAGE DIRECTORATE ................................................................................................................... 7

2 DEPUTY VICE-CHANCELLOR: TEACHING-LEARNING ..................................... 14

ACADEMIC DEVELOPMENT & SUPPORT (ADS) ................................................................................. 17

CAREER CENTRE ................................................................................................................................ 20

3 DEPUTY VICE-CHANCELLOR: RESEARCH, INNOVATION AND TECHNOLOGY .................................................................................................................. 22

COMMUNITY ENGAGEMENT ............................................................................................................ 24

INTERNATIONAL LIAISON .................................................................................................................. 26

INFORMATION TECHNOLOGY CENTRAL ........................................................................................... 28

IT ARCHITECTURE AND MIDDLEWARE SUPPORT DEPARTMENT ............................ 30

OPERATIONS AND INFRASTRUCTURE DEPARTMENT ................................................. 31

SYSTEMS ................................................................................................................................... 34

BUSINESS SYSTEMS & SUPPORT DEPARTMENT ......................................................... 37

ACADEMIC & OFFICE SOLUTIONS DEPARTMENT ......................................................... 42

MANAGEMENT INFORMATION DEPARTMENT ................................................................ 47

RESEARCH SUPPORT ......................................................................................................................... 49

TECHNOLOGY TRANSFER AND INNOVATION SUPPORT.................................................................... 54

4 INSTITUTIONAL REGISTRAR ........................................................................................... 57

ARCHIVES AND MUSEUMS ................................................................................................................ 58

INSTITUTIONAL GOVERNANCE AND SECRETARIAT SERVICES ........................................................... 60

LEGAL SERVICES ................................................................................................................................ 63

QUALITY OFFICE ................................................................................................................................ 68

RECORDS MANAGEMENT AND ADMINISTRATION ........................................................................... 70

STUDENT ADMINISTRATIVE SYSTEMS ............................................................................................... 71

5 EXECUTIVE DIRECTOR: FINANCE AND FACILITIES ....................................... 74

BUSINESS AND ENTERPRISE DEVELOPMENT .................................................................................... 78

CHIEF DIRECTOR: FINANCE ............................................................................................................... 79

FINANCIAL ADMINISTRATION ........................................................................................................... 80

CREDITOR PAYMENTS (ADHOC AND TRADE) ................................................................ 81

Creditors reconciliations of suppliers and reconciliation of advance to companies ......... 82

Ad hoc and Trade creditors payments (A-M) ......................................................................... 82

Ad hoc and Trade creditors payments (N-Z) .......................................................................... 83

STAFF EXPENSE/ADVANCES ............................................................................................... 84

PROCUREMENT STAFF ......................................................................................................... 85

STORES STAFF ........................................................................................................................ 87

FINANCIAL REPORTING AND SYSTEM MANAGEMENT ..................................................................... 90

MANAGEMENT ACCOUNTING SERVICES .......................................................................................... 93

PAYROLL ............................................................................................................................................ 95

INTERNAL AUDIT ............................................................................................................................... 96

MONEY MARKET ............................................................................................................................. 100

PHYSICAL INFRASTRUCTURE AND PLANNING ................................................................................. 101

Construction Management Office .......................................................................................... 106

TAX SERVICES .................................................................................................................................. 109

6 EXECUTIVE DIRECTOR: INSTITUTIONAL ADVANCEMENT.......................................... 110

CORPORATE COMMUNICATION AND STAKEHOLDER RELATIONS .................................................. 112

NWU WEBSITE ................................................................................................................................ 116

Development and alumni relations ................................................................................................ 117

7 EXECUTIVE DIRECTOR: HUMAN CAPITAL ................................................................... 119

HUMAN CAPITAL: CLIENT SERVICES ............................................................................................... 120

Human Capital Practitioners ................................................................................................... 121

HUMAN CAPITAL: OPERATIONS ..................................................................................................... 125

REMUNERATION AND ORGANISATION DESIGN ............................................................................. 132

Employee relations & institutional Student affairs and sport (ISAS) .............................................. 135

HUMAN CAPITAL DEVELOPMENT ................................................................................................... 138

EMPLOYMENT EQUITY ......................................................................................................... 139

EMPLOYEE HEALTH AND WELLNESS ............................................................................. 139

TRAINING AND DEVELOPMENT ......................................................................................... 140

ORGANIGRAM

Vice-Chancellor DR THEUNS ELOFF

Secretary: Ms Judy Heymans x994901 (p5)

Deputy Vice-Chancellor:

Teaching-Learning Prof Martin Oosthuizen

Secretary: Mrs Driekie Schuld

X994911 (p16)

Deputy Vice-Chancellor: Research, Innovation &

Technology Prof Frik van Niekerk

Secretary: Ms Cathy Crous X994927 (p24)

Institutional Registrar Prof Themba Mosia

Secretary: Ms Lerato Tsagae

X994917 (p54)

Executive Director: Finances & Facilities

Prof Johan Rost Secretary: Ms Marthé Engelbrecht

X994922 (p71)

Executive Institutional advancement

Ms Phumzile Mmope Sectretary: Ms Erma Knoetze

X994932 (p107)

Executive Director: Human Capital

Mr Victor Mothobi Secretary: Ms Lynnette

Ferreira X994971 p(115) Director: Office of the VC

X994909 (p6)

Executive Advisor: Strategy & Projects

X9949005 (p7)

Executive Advisor Transformation & Diversity

Management x994905 (p9)

Academic Development & Support

X994871 (p19)

Community Engagement X994935 (p26)

Institutional Archives & Museums

X994087 (p55)

Business & Enterprise Development

X991173 (p71)

Brand Management X994915 (p108)

Human Capital: Client Services X994813 (p116)

Special Advisor X994906 (p7)

Career Centre X992059 (p22)

International Liaison X994193 (p28)

Institutional Governance & Secretariat Services

X994940 (p57)

Director: Finance X994821 (p73)

Corporate Communication and Stakeholder Relations

X994918 (p117)

Human Capital: Operations

X994606 (p120)

Consultancy in the Office of the VC (p8)

Information Technology Central

X994616 (p29)

Legal Services X994950 (p60)

Financial Administration X994502 (p75)

NWU Website X992010 (p110)

Remuneration and organisation design

X994601 (p129)

Language Directorate X994893 (p9)

Research Support X994849 (p48)

Quality Office X994876 (p65)

Financial Reporting & Systems Management

X994827 (p84)

Development and Alumni Relations

X994193 (p113)

Employee Relations & Institutional student Affairs

and Sport (ISAS) X994816 (p131)

Technology Transfer & Innovation Support

X994964 (p52)

Records Management & Administration X994942 (p67)

Management Accounting Services

X994822 (p88)

Human Capital Development

X994220 (p134)

Student Administrative Systems

X994887 (p68)

Internal Audit X994840 (p92)

Money Market X994836 (p95)

Physical Infrastructure & Planning

X992742 (p96)

Tax Services X994838 (p106)

1 OFFICE OF THE VICE-CHANCELLOR

Core accountabilities1 The Vice-Chancellor is the Chief Executive and Accounting Officer of the University and has the final

responsibility for the executive management of the institution within the authority determined by the

University Council. Core accountabilties include:

Lead, develop and transform the university into a sustainable unitary multi-campus university

within an effective decentralised management system.

Advance the core functions of teaching-learning, research and implementation of expertise to

be a knowledge-oriented institution of high repute.

Ensure continued empowerment and well-being of staff and students in their relationship with

the university as an institution striving towards client delight.

Ensure that in accordance with the Higher Education Act and other relevant legislation the

institutional plan is executed efficiently and effectively.

Ensure that a sound policy framework and administrative processes and systems are

maintained to ensure compliance and to mitigate risks.

Ensure sound financial management and practices to strengthen the material basis of the

university, including the maintenance and development of appropriate infrastructure and

facilities.

Maintain, build and promote strategic relations on a regional, national and international level.

Act functionally at relevant meetings and events of the university.

Communicate effectively with both the internal and external environment of the university.

Contacts:

Internal box: 214

Vice Chancellor: Dan Kgwadi

018 299 4901

C1 building, room 102

Dan.Kgwadi@nwu.ac.za

Prof Dan Kgwadi

Executive Personal Assistant: Lerato Tsagae

018 299 4902

Lerato.Tsagae@nwu.ac.za

Ms Lerato Tsagae

Chief Strategy Officer: Robert Kettles

018 299 4904

Robert.Kettles@nwu.ac.za

Prof Dan Kgwadi

Technical Assistant: Oageng Kwenamore

25155997@nwu.ac.za

Prof Dan Kgwadi

LANGUAGE DIRECTORATE Core accountabilities • Departing from the NWU Statute and Institutional Plan, to consult, oversee and drive the

institutional functionally multilingual language policy and its implementation on the differentcampuses and levels of operation at the university.

• To act as language office and to monitor language stability at all levels of operation at the NWU incollaboration with the institutional registrar as well as campus registrars.

• To conduct language audits on a regular basis with a view to establishing and implementing bestpractice principles for language management.

• To provide institutional language services as regards language editing, translation andinterpreting.

• To manage, oversee and drive the educational interpreting service rendered by the LanguageDirectorate and to ensure that quality management processes for service delivery are in placeand operational.

• To support the activities of the Language Directorate by continuous action research projects andto disseminate the outcomes of the research at scholarly conferences and in subsidised journals.

Contacts

http://www.nwu.ac.za/node/8082

Internal box 13

Manager: Language Directorate Mr Johan Blaauw • Operational implementation of institutional language policy

• Institutional language (interpreting, translation, editing and language advice)

018 299 4890

10186298@nwu.ac.za

Mr Johan Blaauw

Senior Administrative Assistant: Ms Mpho Modupe • Office administration and reception

018 299 4893

13097598@nwu.ac.za

Ms Mpho Modupe

Language Practitioner: Mr Willie Cloete • Institutional language services: editing, translation (English and Afrikaans)

018 299 4891

C1 building4891, room 239

10920323@nwu.ac.za

Mr Willie Cloete

Language Practitioner: Ina-Lise Venter • Institutional language services: editing, translation, interpreting (English and Afrikaans)

018 299 4893

12092894@nwu.ac.za

Ms Ina-Lise Venter

Language Practitioner: Mr Johan Zerwick • Institutional language services: editing, translation, interpreting (Setswana) and language

ombudsperson

018 299 4892

10070834@nwu.ac.za

Mr Johan Zerwick

Head, Educational Interpreting Services: Ms Anneliese Beukes • Educational interpreting services

018 299 2747

F1 building, room 249

13223925@nwu.ac.za

Ms Anneliese Beukes

Educational Interpreter: Mr Willem Botha • Educational interpreting services

018 299 2763

10819789@nwu.ac.za

Mr Willem Botha

Educational Interpreter: Mr Konrad Stark • Educational interpreting services

018 299 2760

12874434@nwu.ac.za

Mr Konrad Stark

Educational Interpreter: Ms Leia-Ann van der Merwe • Educational interpreting services

018 299 2760

12627895@nwu.ac.za

Ms Leia-Ann vd Merwe

Administrative Officer: Mr Basil Rabie • Educational interpreting services

018 299 2756

21047987@nwu.ac.za

Mr Basil Rabie

Administrative Officer Educational interpreter: Mr Pieter Potgieter • Educational interpreting services

018 285 2371

21746907@nwu.ac.za

Mr Pieter Potgieter

Educational interpreter: Ms Simone Steyn

Educational interpreting services

018 299 2760

21430772@nwu.ac.za

Ms Simone Steyn

Educational interpreter: Mr Arno Meyer • Educational interpreting services

018 299 2760

12875074@nwu.ac.za

Mr Arno Meyer

Educational interpreter: Ms Susan Conradie • Educational interpreting services

018 299 2760

23308079@nwu.ac.za

Ms Susan Conradie

Educational interpreter: Ms Hanlie Steyn • Educational interpreting services

018 299 2760

12418994@nwu.ac.za

Ms Hanlie Steyn

Educational interpreter: Mr Barend Mathey • Educational interpreting services

018 299 2760

20331193@nwu.ac.za

Mr Barend Mathey

Educational interpreter: Mr Kobus Jansen • Educational interpreting services

018 299 2760

20331193@nwu.ac.za

Mr Kobus Jansen

Educational interpreter: Mr Danie Rossouw • Educational interpreting services

018 299 2747

10665315@nwu.ac.za

Mr Danie Rossouw

Educational interpreter: Ms Lynn Coetsee • Educational interpreting services

018 299 2747

20705964@nwu.ac.za

Ms Lynn Coetsee

Educational interpreter: Ms Ann-Lize Boshoff • Educational interpreting services

018 299 2760

21302979@nwu.ac.za

Ms Ann-Lize Boshoff

Educational interpreter: Mr Gerhardu Mynhardt • Educational interpreting services

018 299 2760

13042785@nwu.ac.za

Mr Gerhardu Mynhardt

Educational interpreter: Ms Maria Arangies • Educational interpreting services

018 299 2760

10673881@nwu.ac.za

Ms Maria Arangies

Educational interpreter: Ms Rineé Pretorius • Educational interpreting services

018 299 2760

School of Theology room 108

12889466@nwu.ac.za

Ms Rineé Petorius

2 DEPUTY VICE-CHANCELLOR: TEACHING-LEARNING

Core accountabilities

The Deputy Vice-Chancellor: Teaching-Learning is responsible for academic teaching-learning policy development, strategy, monitoring and coordination as well as the academic positioning of the institution in the sector and internationally, and ensures that staff and students at all three campuses receive the same level and quality of academic support and development opportunities. This DVC is also responsible for coordination of open distance learning activities of the NWU and the coordination of access programmes.

Core functions and reporting lines include:

• Academic development, support and planning.

• Teaching-learning coordination and alignment

• Open distance learning (coordinating)

• Institutional access programmes, including a planned off campus preparatory college

• Coordination of the libraries

• The Career Centre

• Teaching and Learning Technology

Contacts:

Internal box 504

Deputy Vice-Chancellor: Teaching-Learning: Prof Martin Oosthuizen

018 299 4911

23405503@nwu.ac.za

Prof Martin Oosthuizen

Secretary: Ms Driekie Schuld

018 299 4912

10225358@nwu.ac.za

Ms Driekie Schuld

Reporting Departments • Academic Development and Support

• Career Centre

The Executive Advisor: Planning and Special Projects manages specific projects in the Office of the Deputy Vice Chancellor: Teaching-Learning relating to the development and promotion of teaching and learning in areas that include continuing education; academic planning; qualification and programme approval; the HEQC system for institutional reviews; and the use of institutional research and management information to support teaching and learning.

The scope of responsibilities is shaped by the context of national policy, the external quality-assurance system under the HEQC, and institutional developments. Current responsibilities include:

• Development and implementation of the institutional system for the approval of qualifications andprogrammes (refinement of the existing ICAS process)

• Development and implementation of an institutional strategy and framework for continuingeducation, including short-course provision

• Development and implementation of a framework for the management of the institutional PQM• Integration of institutional research to support teaching and learning and academic planning• Establishment of a system for the effective presentation of information relating to teaching and

learning on institutional communication platforms, including the NWU web and intranet

Executive Advisor: Planning and Special Projects: Ms Christa North

018 299 4972

24789046@nwu.ac.za

Ms Christa North

Secretary: Ms Adele Daniels

018 299 4899

20105819@nwu.ac.za

Ms Adele Daniels

Manager: Short courses: Vacant

018 299 4873

@nwu.ac.za

Vacant

ICAS Administrator: Mr Tiaan Boshoff

018 299 4872

11020210@nwu.ac.za

Mr Tiaan Boshoff

Academic Advisor: Dr Estelle van Hamburg

018 299 4896

10058133@nwu.ac.za

Dr Estelle van Hamburg

ACADEMIC DEVELOPMENT & SUPPORT (ADS)

The overarching vision of the Academic Development and Support (ADS) units at the NWU is to continuously enhance the quality of teaching, learning, and assessment in all programmes offered at the NWU. One of the main priorities of the institutional Academic Development and Support (ADS) office is to align and co-ordinate ADS activities across the three campuses of the NWU so that all ADS units (institutional and campus) work in a synergised effort towards the continuous improvement of quality teaching, learning, assessment and scholarship at the NWU.

The scope of the ADS responsibilities and activities is set in the teaching and learning Framework of the NWU. ADS units support the implementation of the Institutional Plan by focusing on the Teaching and Learning initiatives stated in the plan.

The vision is realized by focusing attention on the following main areas with key projects and responsibilities taking place at both campus and instituional levels:

Development of Academic Staff

For the NWU to be able to enhance the quality of teaching and learning and to ensure student success, academic staff development is part of its strategy to improve teaching and learning.

• When lecurers are newly appointed they are introduced to how teaching and learning activitiesare conducted at NWU. New lecturers are thus introduced to the teaching and learning philosophyand educational approaches that form the base of the NWU pedagocial approach. This is donethrough:

• Offering of the Institutional Course for New Lecturers (ICNL) of which Phase I is facilitatedover three days at the Institutional office.

• Overseeing the offering of Phases II and III of ICNL that are offered by campus ADS units andthe School of Philosophy respectively.

• Over and above the high quality of teaching that is expected of every lecturer, academic staff areencouraged to strive for excellence in their teaching, thereby offering a student experience thatenables student success. The Teaching Excellence Awards (ITEA) are an avenue through whichteaching excellence is recognised and appreciated.

• Regular review of the ITEA processes and procedures ensures that the criteria are congruentwith the awards.

• Academic staff can also choose from a menu of training opportunities that are offered by campusADS units on a variety of teaching and learning topics that offer upgrading or refreshing of skills.

• Lecturers are encouraged to reflect on their practice with the intention to improve student learningthrough engagement in the Scholaship of Teaching and Learning (SOTL). Grants are also offeredto lectures who apply for funding.

Student Academic Development Student success is viewed to be the responsibility of everyone at NWU. Academic student development aims to enhance student learning by providing an environment that supports teaching and learning. The institutional ADS coordinates, oversees equity of provision in the following programmes that are implemented on NWU campuses:

• Supplemental Instruction (SI)

• The NWU run a regional SI office and has a SI Certified Trainer. There are just over a dozenSI Certified Trainers (CTs) in the world.

• The SI programme demonstrates respect and concern for equity and diversity on multiplelevels through its accessible and inclusive nature – and its neutral targeting of difficultmodules instead of targeting specific groups of students.

• Computer-assisted Language and Reading laboratories

• All the campuses of the NWU have well established and fully equipped computer laboratoriesfor individualised development of language and reading skills.

• Peer mentoring

• Mentoring programmes are freely available to students to ensure student success.

• Extended programmes.

• The institutional and campus ADS units coordinate, support and advise on applications,curriculum structure and foundation models of the Extended programmes on the Vaal triangleand Mafikeng campuses.

Curriculum & Study Material Development • ADS teaching advisors on campus advise on the development, design, support and production of

study material and enabling learning environments:

• They advise in curriculum sound principles for learning material and learning environmentsthat are intended to improve student learning.

• They also advise on legislative requirements on programme developments.

• They also assist in the alignment of programme outcomes with study guide unit outcomes toensure coherence of content and activities to enable the achievement of the learningoutcomes.

Teaching and Learning Technology • The Teaching and Learning Technology (TLT) Strategy is to define, identify, source, produce,

maintain, promote, implement, benchmark and research Teaching and Learning Technology.

• The strategy focuses on:

• Collaboration with partners and collaborators.

• Engagement of all stakeholders at the NWU in workgroups to co-own and manage teachingand learning techology.

• Facilitation of and participation in research to investigate, test and develop new andinnovative teaching and learning technology.

Contacts:

https://intranet.nwu.ac.za/opencms/export/intranet/html/en/in-im-ads/index.html

Internal box 14

Director: Teaching-Learning: Dr Muki Moeng

018 299 4868

22553959@nwu.ac.za

Dr Muki Moeng

Secretary: Ms Luzelle van Rensburg

018 299 4871

24615013@nwu.ac.za

Ms Luzelle van Rensburg

Manager: Teaching-Learning: Ms Mariaan Klopper

018 299 4870

10059695@nwu.ac.za

Ms Mariaan Klopper

Manager: Teaching-Learning Technology: Mr Rassie Louw

018 299 4869

10196064@nwu.ac.za

Mr Rassie Louw

CAREER CENTRE

Core accountabilities The Career Centre closes gaps between students, employers, alumni and academics, and continuing engagement with stakeholders allows the University to contribute optimally to the development of well-rounded graduates who are able to address the complex challenges of the world of work, but also to play a meaningful role in addressing the broad social, economic, environmental and ethical challenges facing South African society.

The Career Centre opens doors, through playing a vital role in promoting employability of NWU students through liaison with employers, alumni and academics. We invest substantially in ensuring relevant curricula that will assist in delivering graduates who can plough back their skills into the developing economy in South Africa, and have support structures in place to help students to develop an understanding of the world of work and the kind of qualities that employers are looking for in graduates.

The NWU Career Centre facilitates the nurturing of future employees, the meeting of minds, and matching industry needs to skill and culture, qualification and mindset.

Contacts

http://www.nwu.ac.za/i-career/index.html

Internal box 249

Facebook https://www.facebook.com/NWUCareerCentre

Manager: Ms Bernice Smit

018 299 2058

Building F25, Jooste Street

10951202@nwu.ac.za

Ms Bernice Smit

Consultant: Mr Peet Roos

018 299 2097

13233041@nwu.ac.za

Mr Peet Roos

Secretary: Ms Avis Erens

018 299 2059

22647686@nwu.ac.za

Ms Avis Erens

Administration Officer: Ms Hope Abrahams

018 299 2020

13233041@nwu.ac.za

Ms Hope Abrahams

3 DEPUTY VICE-CHANCELLOR: RESEARCH, INNOVATION AND TECHNOLOGY

Core accountabilities • Monitor the latest developments and opportunities in the field of research and innovation and

develop an appropriate research strategy for the NWU, taking into account its historicalbackground, capacity and core competencies.

• Drive and support the improvement of the research capacity of the NWU, including:

o the improvement of the qualification profile of academic staff.

o Growth in the postgraduate degrees and published research.

• The establishment and maintenance of a policy for the implementation of expertise, therebygenerating optimal financial resources.

• Oversee and provide a framework or the implementation of community engagement projectsaccording to the NWU’s vision, mission and values. These include commercialization of expertise,developmental engagement (including service learning), developmental activities with arecruitment focus, community Service and providing expertise on a voluntary basis to variousbodies.

• The development / refinement of benchmarks for research and innovation. Manage thecontracting process with regard to research and innovation projects by ensuring appropriate riskmanagement, obtaining appropriate innovation, financial and legal inputs and ensuringappropriate line communication.

• Managing and steering the protection and exploitation of the NWU intellectual property.

• Establishing and maintaining networks and forming appropriate strategic alliances to supportresearch and innovation at the NWU, including networks with other HEI’s, Science Councils, theprivate sector.

• Ensuring effective management, development and implemtation of information technology assets.

• Ensure that the university’s internationalisation strategy and processes are effective and efficient.

Contacts

Internal box 96

Deputy Vice-Chancellor: Research, Innovation and Technology: Prof Frik van Niekerk

018 299 4926

10291563@nwu.ac.za

Prof Frik van Niekerk

Secretary: Ms Cathy Crous

018 299 4927

10179143@nwu.ac.za

Ms Cathy Crous

Reporting Departments • Community Engagement

• Information Technology Central

• International Liaison

• Research Support

• Technology Transfer and Innovation Support

COMMUNITY ENGAGEMENT

Core accountabilities • Develop and ensure the effective implementation of strategies, and initiatives to realise the

University’s community engagement goals.• Promote community engagement and support the formulation and adoption of appropriate policies

in accordance with the University’s mission and goals.• Provide intellectual and strategic leadership to the University’s service learning and student

volunteer activities.• Steer and promote quality in all aspects relating to community engagement outputs.• Produce regular reports and critical reviews on the state of community engagement at the NWU.• Liaise with potential donors and develop funding proposals, as executive manager of the NWU

Community Development Trust (NWU CDT) aligned with the vision and strategy of the NWUCDT.

• Advance community engagement, i.e. through interaction and communication with a range ofinternal and external bodies.

• Coordination of integrated reports and environmental sustainability (green campus) portfolio of allcampuses.

Contacts Internal box 81

Director: Ms Beatrix (Bibi) Bouwman

018 299 4935

10191658@nwu.ac.za

Ms Beatrix (Bibi) Bouwman

Senior Administrative Officer: Ms Juanita Cordier • Coordination of NLDTF(National Lottery Distribution Trust Fund)

Projects (Potchefstroom, Vaal Triangle and Mafikeng Campus)• NLDTF Projects progress reports.• NLDTF Applications.• Assistance for integrated reporting; office administration.• Travel arrangements (national/international) for Community

Engagement department and International Liaison department.

• Finances for Community Engagement department, InternationalLiaison department and NLDTF.

018 299 4966

C1 building, room 205a

21109834@nwu.ac.za

Ms Juanita Cordier

Assistant projects: Mr. Rudi van der Merwe

018 285 2007

C1 building, room 205a

20736010@nwu.ac.za

Mr. Rudi van der Merwe

• The scheduling of meetings and general administration.• Dr Kenneth Kaunda Resource Centre Learnerships• Coordination for International office with the HousingAnywhere project.• Assistance with gathering of integrated report information• Assistance with CE Database• Assistance with CE and Green Campus website.• Special projects.

Project Manager: Mr.Hendri Coetzee

018 285 4929

12894451@nwu.ac.za

Mr. Hendri Coetzee

• Conduct contract research and consultancy for internal and external projects withcommunities and if required industry partners in the North-West province

• Maintain the Living Lab in the North-West Province• Publish major findings in peer-reviewed journals, at least two articles per annum• Assist with teaching and student supervision as required• Engage with communities and negotiate partnerships through stakeholder relations

management, and to conduct participatory action research• Conduct qualitative, quantitative and mixed-methods research in communities using asset-

based needs assessment tools• Assist with management of multidisciplinary projects• Integration of social and natural science data in research reports for impact measurement

and policy development reports

INTERNATIONAL LIAISON Core accountabilities

• Liaising with campuses and Institutional Office with regard to international affairs of the University.• Co-ordinating international outreach initiatives across the campuses and the Institutional Office.• Facilitating the setting up of agreements in conjunction with the campuses, the Institutional Office

and the Legal Office.• Initiating, where appropriate, new international linkages and projects.• Receiving international delegations and guests in conjunction with academics and other staff

members.• Providing support for campus offices in terms of international links.• Liaising with national and international networks and associations on behalf of the University.• Disseminating information about international opportunities via the different networks.• Providing general support in terms of international initiatives.

http://www.nwu.ac.za/nwu/students/int.html

Director: International Liaison: Prof Nicholas Allen

018 285 2008

23445656@nwu.ac.za

Prof Nicholas Allen

INFORMATION TECHNOLOGY CENTRAL

• IT Support Structure and Co-ordination

The NWU has three IT departments: two for the Vaal Triangle and Mafikeng campuses, responsible for local end-user support and campus-specific advice, support and solutions, and the Institutional IT Department (ITC), responsible for IT infrastructure, common systems and applications, policy and standards, and the local end-user support and campus-specific advice, support and solutions for the Potchefstroom campus.

All ITC Projects are coordinated by ITC Management and the ITC Project Office.

The IT Joint Management Committee (ITC management and the campus IT managers) manages the co-ordination of activities and services between the Institutional Office and the campuses.

• Office of the Director

Strategic management and co-ordination of Information and Communication Technology,including:

• Management of ICT resources;• Provision and optimisation of ICT-supported systems, processes and services for teaching,

learning, research and administration;• ICT Governance, including development and implementation of ICT policy and standards;• ICT Representation and Positioning in external and internal relationships; and• Management of Institutional ICT projects.

• IT Architecture and Middleware Support Department

The IT architects are responsible to plan, document and control the optimal evolution of the ITsystems, infrastructure and process architectures of the NWU. It includes architectural analysis ofuser requests according to a structured architecture development methodology.

The middleware support specialists provide general middleware development, integration andsupport services to the rest of the IT department.

• Operations and Infrastructure Section

Management, procurement, provisioning, maintenance and Operations of the NWU networks and ICT infrastructure:

• Internet, LAN and WAN;• High Performance Computing (HPC) Infrastructure;• Telephone systems;• Servers and central storage, central backup services, operating system, data centre and

cabling infrastructure; and• Enterprise platform software support to Central IT Departments.Coordinates and performs: • Next level support to IT campuses; and• Administration relating to the telephone systems of the NWU.

• Business Systems Department

Management, development, and maintenance of the:

• Business processes;• Enterprise Business Systems;• Information Systems,• Contracting of Vendors and SLA’s; and• Projects related to International Collaboration commitments.

• Academic & Office Solutions Department

Guidance, advice, provisioning and support of end-user application environments, andempowerment of end-users in the optimal use of ICT.

Provide a walk-in student support service to cater for the broad IT needs at the Potchefstroomcampus.

Coordinate and perform first level service desk support to Potchefstroom campus.

Contact

http://www.nwu.ac.za/node/16150

Internal box 52

Chief Director: Mr Attie Juyn

018 299 4615

D1 building, room 321

10000437@nwu.ac.za

Mr Attie Juyn

Ms Yvette Labuschagne

018 299 4616

10745807@nwu.ac.za

Ms Yvette Labuschagne

Ms Alta van Zyl

018 299 4663

10196358@nwu.ac.za

Ms Alta van Zyl

IT ARCHITECTURE AND MIDDLEWARE SUPPORT DEPARTMENT

Mr Pieter Enslin (acting manager)

018 299 4632

10615199@nwu.ac.za

Mr Pieter Enslin

Mr Eben van Zyl

018 299 4669

10793968@nwu.ac.za

Mr Eben van Zyl Mr Riaan Stavast

018 299 4648

11755474@nwu.ac.za

Mr Riaan Stavast

Mr Wimpie de Klerk

018 299 4645

10600485@nwu.ac.za

Mr Wimpie de Klerk

Mr Rayno Lindeque

018 299 4688

20162308@nwu.ac.za

Mr Rayno Lindeque

Mr Hans Erasmus

018 299 4618

20091435@nwu.ac.za

Mr Hans Erasmus

Mr Rayno Lindeque

018 299 4688

20162308@nwu.ac.za

Mr Rayno Lindeque

Mr Hans Erasmus

018 299 4618

20091435@nwu.ac.za

Mr Hans Erasmus

OPERATIONS AND INFRASTRUCTURE DEPARTMENT

Mr Wilhelm van Belkum

Director : IT Operations & Infrastructure

018 299 4629

Wilhelm.vanBelkum@nwu.ac.za

Mr Wilhelm van Belkum

Mr Flip van Schalkwyk Manager : Infrastructure

018 299 4633

Flip.vanSchalkwyk@nwu.ac.za

Mr Flip van Schalkwyk

Mr Hannes Kriel Manager : Systems

018 299 4634

Hannes.Kriel@nwu.ac.za

Mr Hannes Kriel

Mr Lappies Labuschagne Manager : Operations

018 299 4635

Lappies.Labuschagne@nwu.ac.za

Mr Lappies Labuschagne

INFRASTRUCTURE

Mr Stephan Badenhorst Network Engineer

018 299 4640

Stephan.Badenhorst@nwu.ac.za

Mr Stephan Badenhorst

Mr Peter Schön Network Contractor

018 299 4637

Peter.Schon@nwu.ac.za

Mr Peter Schön

Mr Dawie van den Berg Network Administrator

018 299 4644

Dawie.VanDenBerg@nwu.ac.za

Mr Dawie van den Berg

Mr Stefan Pienaar Infrastructure Administrator

018 299 4647

Stefan.Pienaar@nwu.ac.za

Mr Stefan Pienaar

Mr Wim Rankin Infrastructure Administrator

018 299 4643

Wim.Rankin@nwu.ac.za

Mr Wim Rankin

Mr Wally du Plessis Network Technician

018 299 4651

Wally.DuPlessis@nwu.ac.za

Mr Wally du Plessis

Mr Moses Letshwenyo Network Technician

018 299 4643

Moses.Letshwenyo@nwu.ac.za

Mr Moses Letshwenyo

Mr Asanda Nqweniso Cable Assistant

018 299 4643

Asanda.Nqweniso@nwu.ac.za

Mr Asanda Nqweniso

SYSTEMS

Mr Riaan Marx System Engineer

018 299 4650

Riaan.Marx@nwu.ac.za

Mr Riaan Marx

Mr Koos Brits Operating System Specialist

018 299 4639

Koos.Brits@nwu.ac.za

Mr Koos Brits

Mr Phillip du Plooy Operating System Specialist

018 299 4669

Phillip.DuPlooy@nwu.ac.za

Mr Phillip du Plooy

Mr Ian Conradie Operating System Specialist

018 299 4668

Ian.Conradie@nwu.ac.za

Mr Ian Conradie

Mr Vusi Zikalala System Administrator

018 299 4674

Vusi.Zikalala@nwu.ac.za

Mr Vusi Zikalala

Mr Thabo Molambo System Administrator

018 299 4641

D1 building, room406

Thabo.Molambo@nwu.ac.za

Mr Thabo Molambo

Mr De Mann Geldenhuys System Administrator

018 299 4638

DeMann.Geldenhuys@nwu.ac.za

Mr De Mann Geldenhuys

Mr Martin Venter System Administrator

018 299 4649

Martin.Venter@nwu.ac.za

Mr Martin Venter

OPERATIONS

Ms Ria van Deventer Senior Admin Assistant

018 299 4662

Ria.vanDeventer@nwu.ac.za

Ms Ria van Deventer

Ms Wilna Oosthuizen Support Specialist

018 285 4370

Wilna.Oosthuizen@nwu.ac.za

Ms Wilna Oosthuizen

Mr Paul Buys Support Specialist

018 285 4370

Paul.Buys@nwu.ac.za

Mr Paul Buys

Mr Adriaan van Graan Support Specialist

018 285 4370

Adriaan.vanGraan@nwu.ac.za

Mr Adriaan van Graan

Mr Jurgens Human Support Specialist

018 285 4370

Jurgens.Human@nwu.ac.za

Mr Jurgens Human

Mr Charles Mokwena Operations Technical Supporter

018 285 4370

Charles.Mokwena@nwu.ac.za

Mr Charles Mokwena

Mr Carlo Calitz Operations Technical Supporter

018 285 4370

Carlo.Calitz@nwu.ac.za

Mr Carlo Calitz

Mr Klaas van Dijken Operations Technical Supporter

018 285 4370

Klaas.vanDijken@nwu.ac.za

Mr Klaas van Dijken

Mr Wayne Cusens Operations Technical Supporter

018 285 4370

Wayne.Cusens@nwu.ac.za

Mr Wayne Cusens

BUSINESS SYSTEMS & SUPPORT DEPARTMENT

Director: Ms Mari Prinsloo

018 299 4672

10000445@nwu.ac.za

Ms Mari Prinsloo

Ms Jenny Cloete

018 299 4670

12324256@nwu.ac.za

Ms Jenny Coetzer

Ms Karien Richards

018 299 4667

10515623@nwu.ac.za

Ms Karien Richards

Mr Gert Meiring

018 299 4674

13073656@nwu.ac.za

Mr Gert Meiring

Mr Johann Olivier

018 299 4675

12927252@nwu.ac.za

Mr Johann Olivier

Ms Anna-Marie Bell

018 299 4678

10000372@nwu.ac.za

Ms Anna-Marie Bell

Ms Dassie Janse van Vuuren

018 299 4679

13293486@nwu.ac.za

Ms Dassie Janse van Vuuren

Mr Bashir Ahmed

018 299 4681

22282785@nwu.ac.za

Mr Bashir Ahmed

Mr Dylan Viljoen

018 299 4689

24296546@nwu.ac.za

Mr Dylan Viljoen

Mr Johan Oosthuysen

018 299 4680

10952918@nwu.ac.za

Mr Johan Oosthuysen

Ms Nina Gelderbloem

018 299 4684

22931902@nwu.ac.za

Ms Nina Gelderbloem

Ms Alta Enslin

018 299 4686

12209139@nwu.ac.za

Ms Alta Enslin

Mr Adriaan Engelbrecht

018 299 4687

13098241@nwu.ac.za

Mr Adriaan Engelbrecht

Mr Roald van den Berg

018 299 4673

12795631@nwu.ac.za

Mr Roald van den Berg

Mr Jean Raath

018 299 4682

12975672@nwu.ac.za

Mr Jean Raath

Mr Armando Homan

018 299 4659

21717125@nwu.ac.za

Mr Armando Homan

Mr Bertie Vorster

018 299 4660

20545770@nwu.ac.za

Mr Bertie Vorster

Mr Karl van der Merwe

018 299 4661

21204748@nwu.ac.za

Mr Karel van der Merwe

Mr Danie de Wet

018 299 4677

21310823@nwu.ac.za

Mr Danie de Wet

Mr Liaan Fourie

018 299 4690

20670494@nwu.ac.za

Mr Liaan Fourie

Mr Pieter Labuschsgne

018 299 4658

21269777@nwu.ac.za

Mr Pieter Labuschagne

ACADEMIC & OFFICE SOLUTIONS DEPARTMENT

Director: Mr Boeta Pretorius

018 299 4620

10064338@nwu.ac.za

Mr Boeta Pretorius

Ms Chandré Botha

018 299 2680

10088458@nwu.ac.za

Ms Chandré Botha

Ms Adelle Lotter

018 299 4621

10063730@nwu.ac.za

Ms Adelle Lotter

Mr Gawie le Roux

018 299 4622

13227653@nwu.ac.za

Mr Gawie le Roux

Ms Géna Thompson

018 299 4623

13151568@nwu.ac.za

Ms Géna Thompson

Ms Gerda Schilling

018 299 4624

10068570@nwu.ac.za

Ms Gerda Schilling

Ms Chrissie Blume

018 299 4628

10068570@nwu.ac.za

Ms Chrissie Blume

Ms Ciellie Jansen van Vuuren

018 299 4626

10092757@nwu.ac.za

Ms Ciellie Jansen van Vuuren

Mr Barend Pretorius

018 299 2270

F20 building, room G49

13066226@nwu.ac.za

Mr Barend Pretorius

Mr Riaan van der Walt

018 299 2682

10059253@nwu.ac.za

Mr Riaan van der Walt

Mr Thys Snyman

018 285 2300

F20 building, room G49

11783737@nwu.ac.za

Mr Thys Snyman

Ms Adri du Plessis

018 299 2700

12420085@nwu.ac.za

Ms Adri du Plessis Dr Alvera Visser

018 299 4625

11699167@nwu.ac.za

Dr Alvera Visser

Mr Terry Ferreira

018 299 2700

F20 building room 111

21519285@nwu.ac.za

Mr Terry Ferreira

Ms Petra Gainsford

018 299 2679

12098795@nwu.ac.za

Ms Petra Gainsford

Ms Rika Nieuwoudt

018 299 2678

F20 building

10061150@nwu.ac.za

Ms Rika Nieuwoudt

Ms Rosinah Kganticoe

018 299 2700

F20 building, G49, room 111

12408506@nwu.ac.za

Ms Rosinah Kganticoe

Mr Gerhard Goossens

018 299 2700

F20 building

22121234@nwu.ac.za

Mr Gerhard Goossens

Mr Ivan Koortzen

018 299 2700

22326898@nwu.ac.za

Mr Ivan Koortzen

Mr Johan Badenhorst

018 299 2700

22543228@nwu.ac.za

Mr Johan Badenhorst

Mr Juan van Ronge

018 299 2700

22033432@nwu.ac.za

Mr Juan van Ronge

Mr Marco Pires

018 299 2695

12933600@nwu.ac.za

Mr Marco Pires

Ms Geraldine Gerhardi

018 299 2683

12407496@nwu.ac.za

Ms Geraldine Gerhardi

MANAGEMENT INFORMATION DEPARTMENT

Manager: Vacant

018 299 4858

Administrative officer: Ms Ronell Pietersen

018 299 4864

12611107@nwu.ac.za

Ms Ronell Pietersen

Ms Edwina Fransman

018 299 4863

11825057@nwu.ac.za

Ms Edwina Fransman

Ms Susan Campher

018 299 4860

\ C1 building, room 211

10974318@nwu.ac.za

Ms Susan Campher

Mr Riaan Jansen van Vuuren

018 299 4859

C1 building, room 211 11342544@nwu.ac.za

Mr Riaan Jansen van Vuuren

Mr Jan-Hendrik Viljoen

018 299 4861

Mr Jan-Hendrik Viljoen

Ms Retha van Deventer

018 299 4866

Ms Retha van Deventer

RESEARCH SUPPORT

Core accountabilities • Facilitate in the development and assist in the implementation of the Research policy, strategy

and process documents including the coordination of the implementation, monitoring andevaluation of the Research Entity model, incentives and awards for researchers

• Communicate and report on research-related information including performance parameters andbenchmarks via the management of the RIMS/Info-Ed and departmental research database aswell as marketing of research

• Provide an effective research support service ensuring total quality management for researchsupport including the facilitation of Research Ethics applications, NWU research equipmentprogramme, the administration of all government subsidised research and subsidy claims and theeffective evaluation of research, internally and externally

• Supports the effective and optimal appropriation of NWU’s research funds, including fundingopportunities, applications (pre-award) and allocation (post-award) of funds and the management,monitoring and reporting of all research funds at NWU

• Facilitate the development of the research capacity of academic staff via the implementation ofthe research capacity development programme, research-related training and promotion of Post-doctorate fellows

Contacts

https://intranet.nwu.ac.za/en/fileplan/research/index.html

Internal box 116

Director of Research Support: Prof Lucas Venter • Promotion, integration and implementation of the research policy and strategy of North-West

University (NWU)

• Facilitation and monitoring of the Research Entity model

• Monitoring, evaluation and reporting of research on all three campuses of NWU

• Annual Research function

• External Evaluation of research entities

• Administration of prestige awards, including ABSA and S2A3 Bronze medal, annual researchaward function

018 299 4848

10060332@nwu.ac.za

Prof Lucas Venter

Secretary: Lizette Van Deventer • Secretary to Director Research Support

• Coordination of annual research function

• General office administration and co-ordination of office budget

• Coordination of External Evaluation

018 299 4849

12957046@nwu.ac.za

Ms Lizette van Deventer Research Support Officer: Ms Hannekie Botha Administration of

• Pre-award research process (identification of new funding opportunities, communication, capacitydevelopment and evaluation)

• Administration of Post-doctoral fellowship

• Administration of Strategic Research Equipment fund

• Administration and support of National Research Foundation (NRF) and rating process

• Administration of Research Support Commission

018 299 4850

Ms Hannekie Botha

Research Support Officer: Ms Mpe Meintjes

• Support with administration of Pre- and Post-award research process

• Support with administration of Post-doctoral fellowships

• Support with administration of Research Support Commission

Support with general office administration and ad hoc tasks

018 299 4856

Ms Mpe Meintjes

Research Support Officer: Ms Marietjie Halgryn

• Post-award research process (research funding applications administration)

• Administration of NRF, MRC, Inst Postgraduate bursaries

• Coordination of the annual HSRC Research and Development Survey

• Administration and support of Ethics process

• Co-ordination and administration of Research training workshops

• Co-ordination and support of NRF THRIP

• Post-award research process (research funding applications - management, coordination andadministration)

• Pre-award research process (research funding, MRC, certain NRF programs a -management,coordination and administration )

• NRF, MRC, Inst Postgraduate bursaries - management and administration

• Coordination of the annual HSRC Research and Development Survey and the NWU Postgraduate manual

• Administration and support of Ethics process

• Co-ordination and administration of Research training workshops

• Co-ordination and support of NRF THRIP

018 299 4852

10241612@nwu.ac.za

Ms Marietjie Halgryn

Research Officer: Ms Teresa Smit • Administration of research publication subsidy claims and internal incentive awards (IREA)

• Implementation of the national Research Information Management System (RIMS/Info-Ed)

• Annual Research report

018 299 4853

10865748@nwu.ac.za

Ms Teressa Smit

Senior Financial Accountant: Ms Ria van den Berg • Financial support and administration of all NWU research and innovation funds (incl Post-doctoral

bursaries and THRIP).

• Management information on research and innovation funds (incl Focus area Financial Reports)

• Financial support, admin of MRC and external funds (excluding NRF)

• Budget Control

018 299 4851

Ria van den Berg

Financial Research Support Officer: Mr Johann du Plessis • Financial support and administration of all NRF research funds

• Management information and analyses of NRF research funds

• Financial support and administration of postgraduate NRF bursaries

018 299 4854

10064931@nwu.ac.za

Mr Johann du Plessis

Temporary Assistant: Ms Heide Goedals • Administration of Adobe FormsCentral

• Assist with general administration and ad hoc tasks

018 299 4855

Ms Mari Smit

Temporary Assistant: Mr Peter Matshana • Administration of Emerging Researchers Fund

• Assist with general administration and ad hoc tasks

018 299 2014

Mr Peter Matshana

TECHNOLOGY TRANSFER AND INNOVATION SUPPORT

The Technology Transfer and Innovation Support Office supports the campuses with all aspects concerning industrialisation and commercialisation of their inventions.

Core accountabilities • Identifying of external funding opportunities

• Assisting with funding applications for commercialisation.

• Marketing technologies

• Building networks with industry.and government / government agencies

• Protection of Intellectual Property.

o Searching for prior art.

o Market and technology research surveys.

o Liaising with patent attorneys.

• Industrialisation.

o Defining market needs.

o Managing selected projects.

o Locating and selecting sub contractors.

• Commercialisation.

o Identifying and selecting partners.

o Developing and negotiating commercial models and structures.

o Managing the Intellectual property rights.

o Negotiating licensing and other technology transfer agreements.

o Establishing and mentoring spin-off companies.

• Managing existing licensing agreements

• Organising and conducting workshops for students on entrepreneurship.

• Managing IP responsibilities as prescribed by the Intellectual Property Rights Bill.

Contacts

Internal box 30

Chief Director: Prof Deon de Beer

018 299 4923

Deon.DeBeer@nwu.ac.za

Prof Deon de Beer

Intellectual property and contracting manager: Mr Johann Coetzee

018 299 4924

Mr Johann Coetzee

Assistant manager: Contracting and IP: Ms MA Botha

018 299 4967

C1 building, room 223 Gretha.Botha@nwu.ac.za

Ms Gretha Botha

Senior Commercialisation Specialist: Ms N Bokaba

018 285 2536

F3 building, room 224 Nicola.Bokaba@nwu.ac.za

Ms Nicola Bokaba

Senior Commercialisation Specialist: Mr PA Malan

018 285 2536

F3 building, room 224 Hannes.Malan@nwu.ac.za

Mr Hannes Malan

Senior Commercialisation Specialist: Mr FR Bezuidenhout

018 282535

F3 building, room 224 Frederick.Bezuidenhout@nwu.ac.za

Mr FR Bezuidenhout

Secretary: Mrs. Frieda Fiellis

018 299 4964

Mrs Frieda Fiellis

4 INSTITUTIONAL REGISTRAR Core accountabilities • Serving as statutory secretary to Council, Senate, Institutional Management, Convocation and

their respective committees

• Managing the effective functioning of a committee secretariat for the University

• Managing student registration, graduations and examinations at institutional level

• Managing external assurance of academic programme approval, accreditation and registration

• Establishing and maintaining student administrative systems

• Managing the institutional administration and records management of the NWU, includingUniversity calendars and timetables

• Managing institutional archives and museums

• Managing the Legal Office and providing adequate legal services to the University as a whole

• Managing quality at the NWU through the Quality Office.

Contacts

Internal Box 449

Acting Institutional Registrar: Marlene Verhoef

018 299 4917

Marlene.Verhoef@nwu.ac.za

Prof Marlene Verhoef

Secretary: Ms Judy Heymans

018 299 4917

C1 building, room 113 Judy.Heymans@nwu.ac.za

Ms Judy Heymans

ARCHIVES AND MUSEUMS

Core accountabilities • Acquisition and processing of archival records, photographs and museum items

• Make records available through finding aids and databases

• Provide reference services to researchers

• Create museum exhibitions and conduct tours

• Advice on archival and museum matters on all campuses

Contacts

Internal Box 188

Manager: Archives and Museums: Ms Annette Kellner • Responsible for the management of the Institutional and Potchefstroom Campus Archives and

Museums

018 299 4086

Building E7 10186069@nwu.ac.za

Ms Annette Kellner

Archivist: Ms Celesté Reynolds

• Archival enquiries

018 299 1250

Building E7

10765263@nwu.ac.za

Ms Celesté Reynolds

Administrative assistant: Ms Magdaleen Gey van Pittius • General enquiries and museum visits

018 299 4087

Ms Magdaleen Gey van Pittius

Administrative assistant: Ms M Venter • Photograph enquiries

018 299 4085

Ms Maryna Venter

Museum assistant: Ms Christinah Motswene • Museum item and archival acquisition enquiries

018 299 4031

Ms Christinah Motswene

INSTITUTIONAL GOVERNANCE AND SECRETARIAT SERVICES

Core accountabilities • Manages the operational aspects and activities of the institutional governance and management

structures.

• Supervises and performs all tasks related to formal institutional decision-making processes

• Ensures effective meeting administration and provides secretarial support to all the institutionalgovernance and management structures in accordance with the Statute and Rules.

• Collaborates with Institutional Records Management and Administration on the compilation of theInstitutional Almanac with regard to institutional meetings and events.

• Manages some of the meeting and entertainment venues at the Institutional Office and relatedsupport functions and services.

Contacts

Internal box 463

Acting Manager: Ms Raelene Hornsby • Responsible for the functioning and activities of the statutory governance and management

structures and related substructures at institutional level.

• Oversees the general meeting administration function and provision of secretarial support toall official statutory governance and management structures at institutional level.

• Committee Secretary of the following structures: Council, Council Executive Committee,Institutional Management, Tender, Assets, Finance, Audit, Risk & Compliance,Convocation,and Alumni Association.

• Responsible for the department’s website.

• Supervision of kitchen assistants and co-ordination of their activities.

018 299 4940

Ms Raelene Hornsby

Administrative Officer: Ms Leona Cain • Responsible for the booking of the Council Chamber (R135), conference room (R134),

entertainment area (R145) and the roof garden on the first floor of the Institutional Office.

• Logistical arrangements for meetings of the various institutional governance and managementstructures.

• Responsible for kitchens and maintenance of kitchen equipment.

018 299 4941

Ms Leona Cain

Committee Secretary: Ms Irma van Niekerk • Committee Secretary of the following structures: Institutional Committee for Research and

Innovation,Transformation Oversight, Human Capital and Employment Equity, Institutional Forum, Institutional Bargaining Forum and ISRC.

018 299 4943

10210288@nwu.ac.za

Ms Irma van Niekerk

Junior Committee Secretary: Ms Sarina Arendse • Committee Secretary of the following structures: Human Rights, Institutional Bursaries and

Loans, Occupational Health and Safety, IEESDF,BMCA and APEC

018 299 4943

C1 building, room 245 20821352@nwu.ac.z

Ms Sarina Arendse

Committee Secretary: Ms Mpho Letheya Committee Secretary of the following structures: Honorary Awards, Senate, Senex, Institutional Committee Teaching and Learning and Institutional Admissions.

018 299 4947

Ms Mpho Letheya

Trainee Committee Secretary: Mr Tshepo Moshodi Committee Secretary of the following structures: Board of Donors, Higher Degrees, Classification of Thesis and Dissertations, Research Ethics, ICAS, ICAS (Exco), IM and Campus Management, Extended Registrars Forum and ICoSSS.

018 299 4947

Mr Tshepo Moshodi

Kitchen Assistant: Ms Alinah Kompe • Responsible for kitchen assistance and maintenance of kitchen equipment.

018 299 4940

Ms Alinah Kompe

Kitchen Assistant: Ms Fredah Mpela • Responsible for kitchen assistance and maintenance of kitchen equipment.

018 299 4940

Ms Fredah Mpela

LEGAL SERVICES

Core accountabilities • Responsible for the provision of legal advice and internal legal services to the various divisions of

the University, including Institutional and all Campus Managements, Faculties, Schools andDepartments as well as assistance to Human Resources with regard to labour disputes.

• Advising management at all levels on the legal aspects of internal organisational matters.

• Advising on third party relationships, drafting and negotiation of memorandums of understanding,co-operation-, operational-, research-, confidentiality- and commercial agreements with inter aliagovernment departments and government agencies, local and foreign Universities and contractswith suppliers of goods and services as well as advises on subsidiary holdings of the Universityand Corporate Law.

• Responsible for the University’s compliance with applicable laws in the context of specific thirdparty relationships.

• Responsible for the maintenance of the University’s Trade Marks portfolio and legal advice tointer alia the Technology Transfer and Innovation Support Office, Office of the Brand ManagerCorporate Affairs and Relations and various trade mark clients in the University as trade markholders .

• Providing legal support on a project basis for the various University functions such as theupgrading of IT systems, the University’s insurance portfolio management and documentmanagement systems

• Handling of all litigation by and against the University.

• Advice and administrative support in respect of staff and student discipline.

• Maintaining an electronic record of contracts and filing system for the safe storage of signedcontracts.

• This division is committed to sustained delivery of the abovementioned specialised value addinginitiatives, advice and support in a professional manner for the effective running of the Universityon a day to day basis.

Contacts

Internal box 9

Director: Mr Frans Kruger • Head and manager of Institutional Legal Services (ILS). Overall responsibility for service delivery

by and the management of all ILS staff.

• Legal advice and support to the Institutional Registrar’s management team, campusmanagements, deans, school directors, academics and students.

• Ensure that effective legal advice and support are provided in a juridical sound, responsible,cordial and professional manner regarding all general legal work for which the InstitutionalRegistrar, campus managements and ILS are responsible.

• Advisory and overseeing function regarding negotiations, settlements, pro-active interpretations,finalization and conclusion of general operational, commercialisation and all other legal contractsas well as agreements.

• Advisory function on all aspects of intellectual property rights.

• Advisory function, maintenance, lodging and finalization of the University’s trade mark portfolio,managing and ensuring professional advice and support regarding NWU’s trade mark portfoliothrough the effective usage of all NWU’s trade mark applications lodged (™) and trade marksalready been granted (©).

• Advisory function on all copyright matters.

• Responsible for the maintenance of the University’s agreements with Dalro/Samro.

• Attending workshops, seminars and conferences nationally and internationally relevant to theoperation and management of ILS.

• Management and effective planning of monetary resources.

• Generating third-stream income.

• Initiated and managing the Velodrome project for the establishment of an international worldcycling centre under the auspices of the International Cycling Union (UCI), the World CyclingCentre (WCC) in collaboration with Cycling South Africa (CSA), the Confederation of AfricanCycling (CAC), the UCI’s World Cycling Centre Africa (WCCA), the South African SportsConfederation and Olympic Committee (SASCOC) as well as various sponsors for the erecting ofa Velodrome (an indoor arena with a 250 metre banked wooden cycling track) and a BMXSupercross cycling track.

018 299 4949

Mr Frans Kruger

Senior Legal Counsel: Prof Ig Vorster • Operational contracts

• Lease agreements: Cachet Park Business Centre

• Advisory function to management

• Advisory function on litigation matters

• Advisory function on disciplinary matters

• Advisory function on labour disputes

• All other legal consequences and disputes

• Identification of risks and assistance regarding the University’s preparation of policies,procedures, guidelines and rules

• Attend to inquiries by external auditors on contingent liabilities for purposes of the University’sannual financial and legal reports

018 299 4951

Prof Ig Vorster

Senior Legal Counsel: Mr James Botha • Advisory function on all commercial, corporate and fiscal issues

• Advice to Management on strategic Corporate Vehicles for investment and subsidiary purposes

• Drafting of commercial legal agreements

• International agreements

• Company Law: drafting and incorporation of Companies, Company formation and restructuring

• Trust Law: drafting and establishment of Trusts

• Interpretation of agreements and legislation

• Non Disclosure and Confidentiality Contracts

• Corporate Law

• Competition Law

• Commercialization contracts and matters incidental

• General operational contracts

• Advisory legal advices to Technology Transfer and Innovation Support Office

• Drafting and negotiation of IP commercialisation contracts

• Information and Technology-law

018 299 4956

Mr James Botha

Legal Counsel: Ms Yolandi Calitz • Consistent administrative support on an urgent basis to senior legal counsel and management

• Commercial agreements

• Record-management according to the University’s record management system

• Updating and maintaining contract-register on a continuous basis

• Advisory function on all matters and contracts relating to the student representative council and allits sub-committees and resident committees on the Potchefstroom-campus

• Advise on legislation, with specific reference to:

o The Higher Education Act and the Institutional Statute, with particular regard to theprovisions applicable to organised student life as such and the student body in general

o Promotion of Administrative Justice Act

o Promotion of Access to Information Act

o National Credit Act

o Electronic Communications Act

o Copyright Act

o Prescription Act

o Health and Safety Environment and Legislation

• General legal advice and opinions

• Operational contracts such as service agreements

• Student’s agreements

• Radio PUK

• Advisory function on academic rules

• Information and Technology-law

018 299 4954

Ms Yolandi Calitz

Legal Counsel: Adv Thabo Pheto • Advisory function in labour disputes and staff disciplinary matters

• Advisory function in student disciplinary matters

• Assistance with litigation in the Labour Court and Labour Appeal Court

• Assistance with civil proceedings in the High Courts

• Advisory function to the University Soccer Institute

• Advisory function in all student affairs on the Mafikeng and Vaal Triangle campuses

• Operational contracts

• General legal advice

• Settlement negotiations

• Advisory function in plagiarism matters

018 299 4955

Adv Thabo Pheto

Senior Legal Counsel: Mr Werner Coetzee Litigation in the Supreme Court of Appeal, High Court and Magistrate Court as well as in the

Labour Appeal Court and Labour Court

• All civil and criminal matters by and against the University

• Alternative dispute resolution, arbitration and mediation

• Legal advice and legal opinions to management and all other divisions of the University

018 299 4857

10675248@nwu.ac.za

Mr Werner Coetzee

Senior Legal Secretary: Ms Willemien Botha • Administrative and Liaison Manager: ILS

• Co-ordination of incoming legal matters

• Assisting with secretarial duties.

• Keeping diaries up to date.

• Answering incoming calls

• Personal Assistant and secretary to Mr James Botha

• Personal Assistant and secretary to Prof Ig Vorster

• General assistance to Ms Yolandi Calitz, Adv Thabo Pheto and Mr Werner Coetzee

018 299 4950

11231378@nwu.ac.za

Ms Willemien Botha

Legal Secretary: Ms Bianca du Preez • Personal Assistant and secretary to the Director: ILS

018 299 4933

22649077@nwu.ac.za

Ms Bianca du Preez

QUALITY OFFICE

Core accountabilities • Drive the development and implementation of the University’s Quality Management System in co-

operation with the appropriate role players.

• In support of all planning and implementation initiatives, facilitate the development of structuredprocesses to evaluate quality at all levels of academic and support functions to ensureimprovement1.

• Promote a quality assurance culture.

• Monitoring of quality assurance actions and –accountability within all functional units of the NWU.

• Provide advice to managers on quality related issues.

Contacts

https://intranet.nwu.ac.za/opencms/export/intranet/html/en/in-im-qa/index.html

Internal box 414

Director: Dr Jannie Jacobsz

• Quality Policy, Quality Manual, Guidelines and Procedures

• Academic Quality

• Support Departments Quality

• HEQC Quality Audit / Quality Gaps

• Quality Review/Quality Enhancement Project

018 299 4874

Dr Jannie Jacobsz

Quality Manager: Support Departments: Ms Johanna Müller

• Quality Manuals

• Self-evaluations

• Peer Evaluations

• Soft Reviews

• Indaba

018 299 4875

Ms Johanna Müller

Quality Manager: Academic Programmes: Ms Antoinette Vermeulen • Internal and External Academic Programme Evaluations (including Aligned Programmes)

• Statutory and non-statutory body visits/evaluations

• HEQC National Reviews

018 299 4877

Ms Antoinette Vermeulen

Senior Administrative Assistant: Mr Tommy Pietersen • Office Management

• General enquiries regarding Quality-related activities

• Quality Office Intranet

• Administrative Support

018 299 4876

Mr Tommy Pietersen

Office Assistant: Almarie van Schalkwyk

018 299 4878

Ms Elismarie Kirstein

RECORDS MANAGEMENT AND ADMINISTRATION Core accountabilities • Implementation of a records management programme for the NWU which includes:

o Filing and classification of records in terms of the NWU file plano Disposal of records through planned transfer to the Archives and legitimate destruction of

records.o Training in records management to all levels of university staff.o Marketing and awareness programmes for RM across the institution.o Maintenance and support in the storage of physical records.o Implementation of an electronic RM programme.

• Compilation of the Institutional Calendar containing information regarding meeting dates for theinstitutional office and campuses as well as other important dates.

• Responsible for administration of ex officio Commissioners of Oaths of the NWU• Responsible for requests in terms of the Promotion of Access to Information Act, 2 of 2000.• Responsible for the submission of the Annual Report of the NWU to the DoHET.• Responsible for the administration of all policies of the NWU.

Contacts

Internal box 211

Manager: Records Management and Administration: Ms Amanda van der Merwe

018 299 4942

Ms Amanda van der Merwe

Senior Records Officer: Ms Jacoline Jansen van Vuuren

018 299 4944

10225676@nwu.ac.za

Ms Jacoline Jansen v Vuuren

Records Officer: Ms Mpho Seshabela

018 299 4957

16163907@nwu.ac.za

Ms Mpho Seshabela

STUDENT ADMINISTRATIVE SYSTEMS

Core accountabilities • VSS (Varsité Student Systems)

o System development and support.

o Training

• Calendars

o Co-ordinating of calendars of all the campuses.

o Capturing of calendar data on the system.

• Timetables

o Compilation of timetables (class, test and examination).

Contacts

Internal box 647

Manager: Mr Jaco-Philip Ellis

018 299 4880

Mr Jaco-Philip Ellis

Secretary: Ms Lydia Botha

018 299 4887

Ms Lydia Botha

Operating System Specialist: Ms Rina Scott

• Student Record and Study Evaluation Systems on VSS

• Calendars: Faculty of Arts PC, Natural Science PC, HSS MC, FASTMC, Commerce MC, Law MC and Arts VC

018 299 4886

Ms Rina Scott

System Specialist: Mr Chuulu Malambo

• Class and examination timetables

018 299 4888

22639578@nwu.ac.za

Mr Chuulu Malambo

Senior Administrative Assistant: Ms Motheo Monaisa

• Administrative assistance

018 299 4983

Ms Motheo Monaisa

Junior System Specialist: Ms Marieta Olivier-du Preez

• Application and Admission and Accommodation Systems on VSS

• Calendars: Faculty of Education - PC, MC and VC, Faculty of Law - PC, Faculty of Arts- VC, Economic and IT – VC (post).

018 299 4882

Ms Marieta Olivier du Preez

Junior System Specialist: Ms Corlia de Beer • Student Fees and Staff Discount

018 299 4884

10095675@nwu.ac.za

Corlia de Beer

Junior System Specialist: Ms Sanet van der Merwe • Marks Processing System and Web registrations on VSS

• Calendars: Faculty of Health Science PC, Faculty of Theology, Faculty of Economic andManagement Sciences PC and VC, Faculty of Engineering PC and Faculty of Natural Sciences.

• Staff Intranet

018 299 4883

10185569@nwu.ac.za

Ms Sanet vd Merwe

Junior System Specialist: Ms Bophelo Hobe • Student Bursary and Loan System on SBL

• Short Course System on SCA

018 299 4885

Ms Bophelo Hobe

5 EXECUTIVE DIRECTOR: FINANCE AND FACILITIES Core accountabilities

• Managing the finances of the NWU, including:

o Financial planning and budgeting

o Policies and procedures

o Monitoring and controls

o Financial reporting

• Managing the NWU’s Finance and Facilities

• Finance

• Programmes and Infrastructure

• Managing the physical infrastructure of the NWU, including planning and construction of new buildings andmacro maintenance programmes

• Managing the cash flow of the NWU and Money Market activities

• Business and Enterprise Development

Contacts

Internal box 448

Executive Director: Finance and Facilities: Prof Johan Rost

018 299 4921

10185380@nwu.ac.za

Prof Johan Rost

Secretary: Ms Marthe Engelbrecht

018 299 4922

22474366@nwu.ac.za

Ms Marthe Engelbrecht

Reporting Departments • Occupational health and safety

• Business and enterprise development

• Director: Finance

o Financial Administration

o Financial Reporting and Systems Management

o Management Accounting Services

• Money Market

• Physical Infrastructure and Planning

• Tax Services

INSTITUTIONAL OCCUPATIONAL HEALTH AND SAFETY DEPARTMENT Core accountabilities: • Jointly responsible with NWU management to ensure compliance with occupational health and safety

legislation, SANS codes and bylaws. In the absence of such standards, best practices will be adopted.

• Jointly responsible with NWU management to provide a working and study environment that is conducive tosafety and health for all current NWU employees, newly appointed employees, students and other persons.

• Ensure employee involvement in OHS matters and consult on regular basis with employees, students,contractors and all stakeholders to gain commitment in the implementation of OHS principles.

• Ensure that a health and safety management system based on nationally recognised standards isimplemented and managed effectively by conducting periodic safety audits.

• Jointly responsible with NWU management for conducting required risk assessments to minimise, reduceand control occupational and safety hazards.

• To communicate openly on safety and health issues with employees, students, contractors and otherpersons.

• Jointly responsible with NWU management to ensure that employees at all levels, students and contractorsreceive appropriate OHS training and are competent to carry out their duties and responsibilities.

• To ensure that contractors and service providers comply with health and safety legislation as required.

• Jointly responsible with NWU management to ensure that hazardous waste is managed and disposed of inaccordance with health and safety legislation.

Contacts

Internal box 197

IM OHS Manager: Mr Gerrit van Wyk • Ensure that the NWU health and safety management system is

implemented by OHS Coordinators at campus level. • Ensure maintenance of the health and safety management system on

an annual basis. • Ensure OHS coordinators are well equipped and trained to execute

their duties. • Ensure IM and campus management are informed on a 3 monthly

basis on health and safety matters. • Ensure jointly with management the compilation of action reports to

ensure fire safety compliance, ensure gas installations and fumes cabinets are managed and certificates of compliance are issued.

• Ensure that contractors are visited and audited on a monthly basis.• Ensure waste management contractor service delivery is of highest

standard.• Ensure jointly with management disaster and safety management at

sports and live events.

018 299 2165

Building G14 on the Potchefstroom Campus

Gerrit.vanwyk@nwu.ac.za

Mr Gerrit van Wyk

Health and Safety Coordinator Vaal Triangle Campus: Vacant • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.

• Functional management & monitoring of OHS preparedness risks.

• Coordinate, plan and attend Health and Safety Meetings on campus.

• Ensure regular audits at campus level.

• Co-ordinate hazardous waste removal.

• Co-ordinate safety training.

• Ensure jointly with management disaster and safety management atsports and live events. Vacant

Health and Safety Coordinator Potchefstroom Campus: Mr Graeme Myburgh • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.

• Ensure jointly with management disaster and safety management atsports and live events.

018 299 4476

21434395@nwu.ac.za

Mr Graeme Myburgh

Health and Safety Coordinator Potchefstroom Campus: Ms Anita Kruger • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.

018 299 4476

21434395@nwu.ac.za

Ms Anita Kruger

Health and Safety Coordinator Institutional Office, Construction Sites: Mr Leslie Barends • Functional management & monitoring of OHS compliance onconstruction sites.

• Attend construction planning, site and health and safety meetings oncampus.

• Implementation of OHS System for construction sites.

• Ensure compliance with fire safety legislation.

• Safety training, compiling training needs analyses, conduct andcoordinate safety training for contractors.

• Ensure regular audits at construction sites

. 018 299 2240

Leslie.Barends@nwu.ac.za

Mr Leslie Barends

Occupational Health and Safety Officer: Ms Anne-Marie van Zyl • NWU Occupational Health and Safety Management SystemAdministrator.

• Departmental Financial administration.

• Coordinate hazardous waste removal.

• Attend IO Health and Safety Meetings on campus.

• Co-ordinate health & safety training.

• Implementation of the NWU Occupational Health & Safety Management System and legal compliance.

. 018 299 2181

AnneMarie.VanZyl@nwu.ac.za

Ms Anne-Marie van Zyl

Health and Safety Coordinator Mafikeng Campus: vacant • Implementation of the NWU Occupational Health & SafetyManagement System & legal compliance.

Vacant

BUSINESS AND ENTERPRISE DEVELOPMENT

Core accountabilities • Management of Cachetpark

Contacts

Internal box 357

Manager: Mrs Michelle Kroon

018 299 1173/082 770 3653

Cachet Park sentrum

24804355@nwu.ac.za

Mrs Michelle Kroon

CHIEF DIRECTOR: FINANCE Core accountabilities • The preparation of an integrated budget for the University involving all appropriate role-players.

• The evaluation and development of a financial policy and control measures for the University toensure long-term viability and continued operating efficiency.

• Application of University-wide effective financial discipline and control measures. (Including variousmonthly management reports)

• Ensuring efficient service delivery by the relevant sections to the campuses and the InstitutionalOffice.

• Finalisation of the annual financial statements of the University in conjunction with the externalauditors.

• Overseeing the procurement process, save-guarding the University’s fixed assets as well as theinsurance of the latter.

• Provide a financial advisory service to Senior Management.

• Ensure implementation and monitoring of financial plans as set out in the Institutional Plan.

• Analyse expenditure trends relating to projects for advisory purposes.

• Managing payroll function to ensure that authorised, timeous and accurate payments are madethrough Payroll while adhering to legislation and applicable policies

• Reporting on and overseeing financial management of earmarked funding received fromDepartment of Higher Education and Training

Contacts

Internal box 456

Chief Director Finance: Ms Elmarie de Beer

018 299 4820

10966404@nwu.ac.za

Ms Elmarie de Beer

Senior Administration Officer: Ms Yolande Bechaz

Reporting on and overseeing financial management of earmarked funding received from Department of Higher Education and Training

Schedule and communicate administrative issues with the external auditors of the university

018 299 4821

11229837@nwu.ac.za

Ms Yolande Bechaz

Senior Administration Assistant: Ms Amelia Venter

018 299 4889

24585955@nwu.ac.za

Ms Amelia Venter

FINANCIAL ADMINISTRATION

Core accountabilities • Responsible for the centralised negotiation and procurement of all services and supplies to the

University.• Responsible for the centralised functions of Creditors control and payments, Ad hoc payments,

Fixed Asset Management and the Insurance portfolio of the University.• Responsible to ensure that all expenditure of the University (excluding staff expenditure) is in

accordance with the Delegations of Authority approved by the Council.• Responsible for the central control over all bank accounts of the University.• Functional responsible for the decentralised financial functions of Cash Control, Debtors and

Inventory on all campuses of the University.• Responsible for the drafting, implementation and maintenance of the University’s Financial and

Procurement Policies and Procedure

Contacts

Internal box 106 (Director)

Internal box 557

Director: Financial Administration: Mr Errol Earle • Management of Department

• Financial Policies and Procedures

• Decentralised functional responsibility on Debtors

• Financial Projects

018 299 4501

11360607@nwu.ac.za

Mr Errol Earle

Secretary: Ms Belinda Bosch • International payments

• Journals

018 299 4502

Building D1, room 219

21776148@nwu.ac.za

System Specialist: Mr Johan Schoeman

018 299 4505

13180495@nwu.ac.za

Mr Johan Schoeman

Senior Accountant: Payments: Mr Frikkie Venter • Creditors and Sundry Payments

018 299 4504

10051945@nwu.ac.za

Mr Frikkie Venter

CREDITOR PAYMENTS (ADHOC AND TRADE)

Accountant: Ms Melanie Nortjé

018 299 4512

10299580@nwu.ac.za

Ms Melanie Nortjé

Creditors reconciliations of suppliers and reconciliation of advance to companies

Senior Clerk: Ms Corrie Louw

018 299 4523

12518697@nwu.ac.za

Ms Corrie Louw

Clerk: Collection of Advances : Ms Farial Hassim

018 299 4519

22624538@nwu.ac.za

Ms Farial Hassim

Creditors Administration Clerk: Ms Zonia Nel

018 299 4514

20050062@nwu.ac.za

Ms Zonia Nel

Ad hoc and Trade creditors payments (A-M)

Assistant Accountant: Mr Themba Tekane

018 299 4513

16195418@nwu.ac.za

Mr Themba Tekane

Clerk: Jacqueline Uys

018 299 4520

12307157@nwu.ac.za

Ms Jacqueline Uys

Temporary Clerk: Nicolette Juyn

018 299 4537

21257329@nwu.ac.za

Ms Nicolette Juyn

Temporary Clerk: Simone Jasson

018 299 4534

22923764@nwu.ac.za

Ms Simone Jasson

Ad hoc and Trade creditors payments (N-Z)

Temporary Assistant Accountant: Mr Franjo Viljoen

018 299 4525

13039237@nwu.ac.za

Mr Franjo Viljoen

Clerk: Ms Margaret Jasson

018 299 4518

12040312@nwu.ac.za

Ms Margaret Jasson

Clerk: Mr Phala Gareje

018 299 4517

Building D1, room 205 16001281@nwu.ac.za

Mr Phala Gareje

Clerk: Ms Viona Cloete

018 299 4515

11327189@nwu.ac.za

Ms Viona Cloete

STAFF EXPENSE/ADVANCES

Assistant Accountant: Ms Madelein Gerber • Checking accounts for staff advances and applying of staff advances

• Collecting of staff advances in arrears

Reconciling outstanding staff advances

018 299 4524

11161396@nwu.ac.za

Ms Madelein Gerber

Temporary Clerk staff claims: Ms Marina Nortje • Checking accounts for staff advances and applying of staff advances

• Collecting of staff advances in arrears

• Reconciling outstanding staff advances

018 299 4522

21191387@nwu.ac.za

Ms Marina Nortje

Senior Controller staff advances: Ms Annatjie Truter

018 299 4510

10052038@nwu.ac.za

Ms Annatjie Truter

Clerk staff advances: Ms Annalize Kruger • Staff claims, student payments and petty cash supplements

018 299 4522

21374325@nwu.ac.za

Ms Annalize Kruger

Clerk: Staff claims and Petty cash: Ms Amanda Kent

018 299 4521

10221964@nwu.ac.za

Ms Amanda Kent

Manager: Central Procurement: Mr Riaan Prinsloo • Negotiation and Procurement of all supplies and services of the University

Management and administration of Supply Stores

018 299 4503

13000063@nwu.ac.za

Mr Riaan Prinsloo

PROCUREMENT STAFF

Purchaser and Tenders: Mr Frikkie Herbst

018 299 4528

Building D1, room 204 A

13258141@nwu.ac.za

Mr Frikkie Herbst

Purchaser: Mr Andrew Fouché

018 299 4532

Building D1, room 204 B

10225757@nwu.ac.za

Mr Andrew Fouché

Purchaser: Me Sonia Mosethli

018 299 4531

Building D1, room 204 E

20560788@nwu.ac.za

Ms Sonia Mosethli

Purchaser: Ms Laventia Geduld

018 299 4530

Building D1, room 204 F

10739343@nwu.ac.za

Ms Laventia Geduld

Purchaser and Travel Bookings: Ms Elizabeth Ayres

018 299 4535

Building D1, room 204 D

10919546@nwu.ac.za

Ms Elizabeth Ayres

Car Rentals: Ms Jennifer Bosch

018 299 4527

Building D1, room 204 C

20557507@nwu.ac.za

Ms Jennifer Bosch

STORES STAFF

Temporary Stores Controller: Ms Johanna Venter

018 299 2653

Building D1, room G22

10179682@nwu.ac.za

Ms Johanna Venter

Senior Clerk: Mr David Serero

018 299 2706

10065474@nwu.ac.za

Mr David Serero

Clerk: Ms Martie van Zyl

018 299 2653

21198810@nwu.ac.za

Ms Martie van Zyl

Clerk: Mr Rhoderick Williams

018 299 4440

23445955@nwu.ac.za

Mr Rhoderick Williams

Messenger: Mr Johannes Ntsie

018 299 2706

10185283@nwu.ac.za

Mr Johannes Ntsie

Accountant: Assets and Insurance: Ms Helein Cato • Recording and control over Fixed Assets

• Bank accounts and cash control

• Insurance portfolio, including claims submissions and administration

018 299 4506

10275746@nwu.ac.za

Ms Helein Cato

Senior Administrative Officer: Mr Andre Massyn

018 299 4509

20720300@nwu.ac.za

Mr Andre Massyn

Administrative Officer: Bank reconciliation: Ms Anel Venter

018 299 4507

10100997@nwu.ac.za

Ms Anel Venter

Senior Administrative Assistant Assets: Ms Lizette Williams

018 299 4505

22754350@nwu.ac.za

Ms Lizette Williams

Temporary Clerk Assets: Mr Frik van Eeden

018 299 4508

20720300@nwu.ac.za

Mr Frik van Eeden

FINANCIAL REPORTING AND SYSTEM MANAGEMENT Core accountabilities • Responsible for the preparation of financial statements and reports in accordance with IFRS and

DHET prescriptions for Management, Department of Higher Education and Training, etc.

• Responsible for system control and development after investigation, testing & evaluation.

• Responsible for and oversee the updating and maintenance of the general ledger structure anddata.

• Responsible for year, half-year and month-end procedures to ensure a correct database.

• Responsible for the management of the security matrix – Oracle KFS system (only authorisedaccess and transactions).

• Responsible for the development of financial policies and procedures with regard to financialsystems and reporting to limit related risks for the University.

Contacts

Internal box 157

Director: Mr Danie Walker

• Management of Department

• System control and development

• Financial statements and reports

• Policies and procedures – financial systems and reporting

018 299 4826

10000631@nwu.ac.za

Mr Danie Walker

Accountant: Ms Hanlie Venter

• General ledger

018 299 4828

10000666@nwu.ac.za

Ms Hanlie Venter

Accountant: Ms Leana Wagner

• Financial statements and reports

• General ledger

• Month-end and year-end procedures

018 299 4829

10594620@nwu.ac.za

Ms Leana Wagner

Assistant Accountant: Ms Antonet Müller • System control and development

• General ledger - structure

• Month-end procedures

018 299 4830

10951768@nwu.ac.za

Mrs Antonet Müller

Senior Training and Support Officer: Ms Chimoné Barends • Training – General ledger (Oracle KFS)

• General ledger

018 299 4833

10225714@nwu.ac.za

Ms Chimoné Barends

Assistant Accountant: Ms Juanita van den Berg • General ledger – structure

018 299 4829

10000682@nwu.ac.za

Ms Juanita van den Berg

Senior Administrative Officer: Mr Carl Minné • System control and development

• Securities – Oracle KFS

• General ledger – daily imports and Potchefstroom Campus

018 299 4831

12332852@nwu.ac.za

Mr Carl Minné

Senior Administrative Officer: Ms Elizna Jacobs • System control and development

• Securities – Oracle ERO, KFS

018 299 4827

11942657@nwu.ac.za

Ms Elizna Jacobs

Senior Administrative Officer: Ms Mari van Bosch • General ledger – Mafikeng and Potchefstroom Campuses

018 299 4832

21754500@nwu.ac.za

Ms Mari van Bosch

Senior Administrative Officer: Ms Tanja Badenhorst

• General ledger – Vaal Triangle Campus and Institutional Office

018 285 2005

12810967@nwu.ac.za

Ms Tanja Badenhorst

MANAGEMENT ACCOUNTING SERVICES

Core accountabilities • Design and implementation of an effective budgeting approach and -process aligned with the

Institutional Plan in co-operation with the appropriate role players.

• Ensure overall proper budget control

• Design, implementation and control of the University’s money stream 3 project allowance systemin co-operation with the appropriate role players to insure completeness of income and costrecovery, as well as effective financial planning of projects.

• Oversee financial aspects of contracts that the University enter into regarding projects.

• Responsible for ad hoc management accounting services as required.

• Responsible for the drafting, implementation and maintenance of the University’s FinancialPolicies and Procedures. (Budgeting and third stream income).

Contacts

Internal box 456

018 299 4822

21223882@nwu.ac.za

Ms Antoinette Vosloo

Assistant Accountant: Pieter Breeschoten

• Budget co-ordination and assistance:

- Subsidy and Tuition fees (Total NWU)

- Potchefstroom Campus.

• Oversee budgetary control and variances:

- Co-ordinate the NWU variance report that needs to be submitted to IM.

- Assist Potchefstroom Campus.

• Subsidy and Tuition fee calculations and allocation

• IDU Administrator.

• Ad Hoc management accounting tasks.

018 299 4825

23808462@nwu.ac.za

Mr Pieter Breeschoten

Senior Financial Officer: Petro Kok • Budget co-ordination and assistance:

- Personnel cost (Total NWU)

- Vaal Triangle Campus.

• Reconciliation of personnel cost budget between human resource sub ledger and general ledger.

• Oversee budgetary control and variances:

- Personnel cost (Total NWU)

- Assist Vaal Triangle Campus.

• HEDA Viability model.

• IDU administrator.

• Ad hoc management accounting tasks.

018 299 4823

20513658@nwu.ac.za

Ms Petro Kok

Senior Financial Officer: Louise Conradie

• Budget co-ordination and assistance: Mafikeng Campus.

• Oversee budgetary control and variances: Mafikeng Campus.

• Project allowance system:

- Assistance to project leaders with initial budgets.

- Assistance to project leaders with the close-off procedures of money stream 3 projects with project allowances.

- Training new project leaders.

• Funds checking on ad hoc money stream 3 & 5 claims.

• IDU administrator.

• Ad hoc management accounting tasks.

018 299 4824

10959467@nwu.ac.za

Ms Louise Conradie

PAYROLL

Core accountabilities • The verification, execution and payments of salaries.

• Issuing of payslips and IRP 5’s.

• General queries regarding payroll issues and tax queries.

• Balancing and reconciliation of payroll and control accounts.

• Third Party and Statutory Payments.

• Internal and additional controls to ensure policies are adhered to.

• Manage Payroll System.

Contacts

Internal box 474

Payroll Manager: Ms Petro Wessels

018 299 4984

C1 building, room G24

22150110@nwu.ac.za

Ms Petro Wessels

Salary Officer - Payroll: Ms Annatjie Erasmus

018 299 4991

10195963@nwu.ac.za

Ms Annatjie Erasmus

Salary Officer - Payroll: Ms Esmé Marks

018 299 4988

21545707@nwu.ac.za

Ms Esmé Marks

Salary Officer - Payroll: Ms Eunice Peyper

018 299 4985

12761168@nwu.ac.za

Ms Eunice Peyper

INTERNAL AUDIT

Core accountabilities • Control, compliance, risk and governance audits.

• Evaluation and recommendation of internal control procedures.

• Verification of financial figures for reporting purposes.

• Special investigations/assignments of reported irregularities and fraud related matters.

• Coordination and communication with external auditors.

• Opening of tenders.

Contacts

https://intranet.nwu.ac.za/opencms/export/intranet/html/en/in-im-ia/index.html

Internal box 473

irector: Ms Madelein van der Merwe • Overall management/guiding/coordinating of the Internal Audit Department.

• Evaluation and recommendations for improvement of internal controls.

• Risk management coordination/evaluation.

• Enquiries related to compliance with legislation, and internal policies and procedures.

• Special investigations/assignments (fraud and irregularities).

• Handling of exceptions and audit enquiries.

• Liaison with external auditors and the Audit, Risk and Compliance Committee.

• Commissioner of Oath

018 299 4839

11987774@nwu.ac.za

Ms Madelein van der Merwe

Audit Manager: Ms Nicolene Botha

• Arrangement, conducting and coordination of audits.

• Evaluation and recommendation of internal control procedures.

• Year-end procedures in coordination with external auditors.

018 299 4840

12119180@nwu.ac.za

Ms Nicolene Botha

Senior Internal Auditor: Ms Yolandé Kruger • Verification of financial figures for reporting purposes.

• Evaluation of accuracy of information on the financial system.

• Audits and related assignments.

• Year-end procedures regarding related entities.

018 299 4841

12274003@nwu.ac.za

Ms Yolandé Kruger

Senior Internal Auditor: Mr Albert Janse van Rensburg • Data analysis and reporting of exceptions.

• Implementation of fraud preventative controls.

• Continuous auditing and recording of excepting regarding procurement, human resources,student debtors.

• Year-end procedures in coordination with external auditors.

• Supervision during opening of tenders

018 299 4842

21162395@nwu.ac.za

Mr Albert Janse van Rensburg

Senior Internal Auditor: Mr Shahed Motara • Conducting advance assurance audits and related assignments.

• Evaluation of governance.

• Special and fraud related investigations.

• System development.

018 299 4846

10933107@nwu.ac.za

Mr Shahed Motara

Senior Internal Auditor: Mr Nicol Marais • Conducting advance assurance audits and related assignments.

• Evaluation of internal control environment for all systems.

• System development.

018 299 4844

23239816@nwu.ac.za

Mr Nicol Marais

Senior Internal Auditor: Yolandie Koekemoer

• Conducting advance assurance audits and related assignments.

• Evaluation of internal control environment for all systems.

• Implementation and coordination with regards to control self assessments.

018 299 4843

C1 building, room 343A

12788074@nwu.ac.za

Ms Yolandie Koekemoer

Senior Administrative Assistant: Ms Andrie du Plessis

• Administrative assistance and secretarial duties.

• Maintaining of internal audit website.

• Records management.

• Coordination of opening tenders.

• Audit assistance.

• Financial office related duties.

018 299 4845

C1 building, room 343B

21869952@nwu.ac.za

Ms Andrie du Plessis

MONEY MARKET

Core accountabilities • Drive the process to ensure a break-even and equitable budget.

• Drive the investment portfolio to reach the interest income of the North-West University within theboundaries of the limits set by Council.

• Drive the performance evaluation objective of the portfolio.

• Drive the portfolio to generate an additional income above the objective.

• Management cash flow on a daily basis in order to generate additional income.

• Drive the total investment portfolio to be able to adjust to changing market conditions in order toensure maximum income on the short, medium and long term.

• Drive projects to ensure that financial resources are increased for further investment in research.

• Driving of money market projects to ensure income.

Contacts

Internal box 492

Manager: Mr Wessel Jansen van Rensburg

018 299 4835

10186840@nwu.ac.za

Mr Wessel Jansen van

Rensburg

Assistant: Ms Elfrieda Müller

018 299 4836

12314277@nwu.ac.za

Ms Elfrieda Müller

PHYSICAL INFRASTRUCTURE AND PLANNING Core accountabilities The department is responsible for planning, construction and long-term maintenance of physical

infrastructure on all campuses of the NWU.

• Planning and execution of all physical infrastructure projects, including the contruction of new

facility services, 10 year micro maintenance programmes, building refurbishments as well as

minor building alterations

• Reporting on facilities-related issues and maintaining a facilities information system

• Provide maintenance assistance to Campus Facilities amd Maintenance Departments

• Energy management

• Co-ordinate annual facilities application processes

• Develop strategic infrastructure plans

Office of the Director

• Strategic Infrastructure and maintenance planning

Project Planning Office The planning and Design of Infrastructure projects

• Electrica, architectural, mechanical and civil engineering planning

Construction Management Office

• Construction Project Management

Infrastructure Control Office Statutory compliance in respect of Electrical and Mechanical equipment

• Develop and maintain an energy management system

• Electrical and Mechanical infrastructure Project Management

Project Support Office

• Project Administration

• Management reporting

• Space management data

• Project Financial Management

• Co-ordinate annual application processes in respect of new facilities space requirements, Building

Refurbishments, Macro maintenance Programmes and minor Building Alterations

Contacts

Internal box 197

Chief Director: Mr Joep Joubert

018 299 2751

Building G14

11746408@nwu.ac.za

Senior Admin Assistant: Ms Isabel Botha

018 299 2746

13259539@nwu.ac.za

Ms Isabel Botha

Office Assistant: Ms Agnes Sese

018 299 2729

Building G14

21877599@nwu.ac.za

Project Office Support

Ms Agnes Sese

Manager – Project Support: Ms Liesel van Wyk

018 299 2742

Building G14

11220368@nwu.ac.za

Ms Liesel van Wyk

Administrative Assistant: Ms Neo Segwe

018 299 2744

Building G14

21084696@nwu.ac.za

Ms Neo Segwe

Hemis System Administrator: Ms Bronwyn Prinsloo

018 299 2107

Building G14 21636478@nwu.ac.za

Ms Bronwyn Prinsloo

Manager:– Projects Budgets and Projects Procurement: Mr Marius Coetzee

018 299 2754

Mr Marius Coetzee

Senior Admin Assistant: Ms Heleen Humpel

018 299 2163

Ms Heleen Roets

Senior Admin Officer (Finances): Ms Sonika du Plessis

018 299 2733

Projects Administrator: Ms Elizma Conradie

018 299 4411

Building G14

122283374@nwu.ac.za

Ms Elizma Conradie

Projects Administrator: Ms Elza Moorcroft

018 299 4344

Building G14

12245739@nwu.ac.za

Ms Elza Moorcroft

Projects Administrator: Ms Estette Bredenkamp

018 299 2750

Building G14

11638680@nwu.ac.za

Ms Estette Bredenkamp

Projects Administrator: Ms Petra Davis

018 299 2190

Ms Petra Davis

Project Planning Office

Senior Planning Technician – Electrical: Mr Arno de Beer

018 299 4046

Building G14

12140635@nwu.ac.za

Mr Arno de Beer

Planning Technician – Mechanical: Mr Frik Strauss

018 299 2162

Building G14

22158863@nwu.ac.za

Mr Frik Strauss

Senior Planning Technician - Architectural: Mr Dirk Coetzee

018 299 2754

Building G14

20027842@nwu.ac.za

Mr Dirk Coetzee

Planning Technician – Architectural Mr Jaco Bezuidenhout

018 299 4406

Building G14

199662@nwu.ac.za

Mr Jaco Bezuidenhout

Planning Technician - Civil Infrastructure: Mr Pieter van Heerden

018 299 4406

Building G14

20392125@nwu.ac.za

Mr Pieter van Heerden

Construction Management Office

Senior Construction Co-ordinator: Mr Louis van der Ryst

018 299 2728

Building G14

10176608@nwu.ac.za

Mr Louis van der Ryst

Construction Co-ordinator: Ms Hester Klein

018 299 1010

Building G14

10198903@nwu.ac.za

Ms Hester Klein

Construction Co-ordinator: Mr Willie Jansen van Vuuren

018 299 1011

Building G14

13020463@nwu.ac.za

Mr Willie Jansen van Vuuren

Construction Co-ordinator: Mr Johan Jacobs

018 299 4406

Building G14

11688963@nwu.ac.za

Mr Johan Jacobs

Assistant Construction Co-ordinator: Ms Alida Naudé

018 299 2738

Building G14

11127953@nwu.ac.za

Ms Alida Naudé

Construction Co-ordinator: Mr Japie Smit

018 289 2182

Building C1 on the Mafikeng Campus

10187146@nwu.ac.za

Mr Japie Smit

Construction Co-ordinator: Mr Kobus Filmater

018 299 1083

Technical Services on the Vaal Triangle Campus

23638672@nwu.ac.za

Mr Kobus Filmater

Infrastructure Control Office

Electrical Engineer: Mr Hendrik Esterhuizen

018 299 4080

11688661@nwu.ac.za

Mr Hendrik Esterhuizen

Electrician Metering & Control Technician: Mr Christo de Beer

018 299 4407

13238604@nwu.ac.za

Mr Christo De Beer

Senior Maintanance Technician – Electrical: Mr Dave Jacobs

018 299 2743

10178368@nwu.ac.za

Mr Dave Jacobs

Planning Assistant: Mr Stanley Dingebogile

018 299 4425

Building G14

23155515@nwu.ac.za

Mr Stanley Dingebogile

TAX SERVICES

Core accountabilities • Advice on SA income tax-, employee’s tax, compliance related enquiries and audits.

• Advice on all VAT iss

• ues including VAT audits.

Contacts

Internal box 499

Director: Mr Danie Rothman • Managing / guiding / coordinating of the Tax Services department.• Advice on all SA income tax-, employee tax, VAT and other compliance related enquiries.• Evaluation and recommendations for improvement of internal controls and tax handling.

018 299 4838

10062238@nwu.ac.za

Mr Danie Rothman

Manager: Mr Andre Fourie • Advice on all VAT related issues.• Implementing / coordination VAT handling and corrections in the financial system.• Advice on all SA income tax-, employee tax and compliance related enquiries including audits.

018 299 4636

12187712@nwu.ac.za

Mr Andre Fourie

Senior Tax Officer: Mrs Annamarie van Zyl • Advice on all employee tax (PAYE)/income tax related issues.• Tax Clearance Certificates and SARS branch office appointments.• Advice on all VAT related issues.• Advice on all SA income tax-, employee tax and compliance related enquiries including audits.

018 299 4646

20063407@nwu.ac.za

Mrs Annamarie van Zyl

6 EXECUTIVE DIRECTOR: INSTITUTIONAL ADVANCEMENT

Core accountabilities • To position the University from an institutional perspective amongst internal and external

stakeholders as a leading university in South Africa;• To align all external communication (overseen by the VC and three Campus Rectors) to key

stakeholders, including alumni, students, donors, media, public etc;• To facilitate effective communication through the integrated use of internal, external and

electronic communication channels;• To develop, maintain and align the brand identity and brand positioning that embraces the

envisaged balanced teaching-learning and research character of the University;• To clarify and define the role of Institutional Advancement (IA) and establish relations in all

functions of relevant interface;• To align, integrate and coordinate relevant activities across IA functions among the three

campuses, ie, Corporate Communication and Stakeholder Relations, Brand Management,Website Management and Development and Alumni Relations;

• To develop, implement and coordinate strategic programmes and support for the long-termfinancial sustainability of the NWU;

• To ensure that campus plans are aligned with the IA plan and the Institutional Plan in terms ofstrategic priorities.

Contacts

Internal box 260

Executive Director: Institutional Advancement: Ms Phumzile Mmope • Establishing and managing strategies, policies and systems with regard to the core functions of

IA. • Positioning the NWU and managing the reputation of the University.• Managing the corporate and branding identity of the University.• Managing strategic communication and stakeholder relations.• Managing development (fundraising) and alumni relations.• Oversee the implementation of the Institutional Plan with regard to IA priorities and targets

018 299 4931

13276948@nwu.ac.za

Ms Phumzile Mmope

Secretary: Ms Erma Knoetze • Secretary & office administration

018 299 4923

22650350@nwu.ac.za

Ms Erma Knoetze

CORPORATE COMMUNICATION AND STAKEHOLDER RELATIONS

Core accountabilities • External communication including media liaison

• Internal communication

• Intranet

• Corporate publications

• Stakeholder relations

• Reputation management

Director: Corporate Communication and Stakeholder Relations: Mr Louis Jacobs

018 299 4918

10495169@nwu.ac.za

Mr Louis Jacobs

Corporate writer: Publications: Ms Nelia Engelbrecht • Corporate publications

• External communication

018 299 4937

10309365@nwu.ac.za

Ms Nelia Engelbrecht

Corporate writer: Publications and Electronic: Ms Marelize Santana • Electronic communication

• Intranet

018 299 4925

11659602@nwu.ac.za

Ms Marelize Santana

Editorial Assistant: Mr Gregory Sekobotsane • Assistant: Electronic communication

• Intranet

018 299 4919

24153230@nwu.ac.za

Mr Gregory Sekobotsane

Journalist: Mr Willie du Plessis • Corporate publications

• External communication including media liaison

018 299 4915

11998237@nwu.ac.za

Mr Willie du Plessis Stakeholder Relations Officer: Ms René Vermeulen • Special Events

• Stakeholder Relations

018 299 4914

10511822@nwu.ac.za

Ms René Vermeulen

Brand Specialist: Vacant • Brand positioning

• Corporate identity management

• Internal brand alignment

• Marketing / Advertisements

Vacant

Senior Administrative Assistant: Ms Alecia Greyling • Client service, sales and administration of corporate gifts and promotional items

• Administration of corporate identity related elements and maintenance of sub-logo register

• Financial administration

• Management of databases and distribution of campaign elements or promotional material

• Secretary & office administration

018 299 4928

24808822@nwu.ac.za

Ms Alecia Greyling

Receptionist: Ms Evelyn Sebidi • Switchboard and client service

• Marketing and administration of promotional items

• Management of databases and distribution of electronic customer relationship managementelements

• Financial administration

018 299 4897

C1 building, main entance reception

21736170@nwu.ac.za

Ms Evelyn Sebidi

NWU WEBSITE

Core accoutabilities

• Website Management

• Website Development

Manager: Web Office: Mr Cobus Steenkamp

018 285 2010

Mr Cobus Steenkamp

Online Content Specialist: Ms Moira Müller

• Website content development

• Web editorial training

• Website styling and editing

018 299 4913

12923508@nwu.ac.za

Ms Moira Müller

Web Developer: Ms Ronel Röscher

• CMS administration

• Research and development

018 285 2011

12923389@nwu.ac.za

Ms Ronel Röscher

DEVELOPMENT AND ALUMNI RELATIONS

The Development and Alumni Relations Office forms part of the division Institutional Advancement and provides support to and ensure alignment between the functions on campus level.

The division for Development and Alumni Relations has the following functions:

• The Office provides strategic direction and support for the development and alumni relationsfunctions on the campuses.

• The Office coordinates the development function through the APEC and provides developmentsupport in terms of proposal writing, prospect identification and research, donor stewardship andthe financial administration of donations. It also provides administrative support through thehosting of the database.

• The Office coordinates the alumni relations function through the NWU Alumni Association andprovides administrative support to the campuses through the hosting and maintenance of theNWU Stakeholder database. The office is also responsible for the Convocation and institutionalcommunications with the alumni.

Contacts

Internal box 612

Director: Development and Alumni relations Ms Nina Brazer

018 299 2596

House C11, Room G02

10055797@nwu.ac.za

Ms Nina Brazer

Ms Therina du Pisani

018 299 2595

House C11, Room G03

10188363@nwu.ac.za

Ms Therina du Pisani

Ms Maria Mopelong

018 299 2591

House C11, Room G11

21154740@nwu.ac.za

Ms Maria Mopelong

Ms Izette Schouwstra

018 299 2594

House C11, Room G04

10437665@nwu.ac.za

Ms Izette Schouwstra

Ms Charmaine Coetzee

018 299 2593

House C11, Room G13

10437665@nwu.ac.za

Ms Charmaine Coetzee

Ms Louisa Vermeulen

018 299 2592

House C11, Room G12

22123113@nwu.ac.za

Ms Louisa Vermeulen

Ms Thandi Ralekgetho

018 299 2590

House C11, Room G12

121253447@nwu.ac.za

Ms Thandi Ralekgetho

7 EXECUTIVE DIRECTOR: HUMAN CAPITAL

Core accountabilities The Executive Director: Human Capital is responsible for the necessary strategies, policies and systems with regard to human capital development and management, as well as for the co-ordination of and support to the Institutional Student Representative Council and student sport across the three campuses. The Executive Director reports to the Vice-Chancellor.

• Ensures the establishment, maintenance and updating of human resource policies, processesand systems.

• Responsible for the management of diversity, including the development of programmes foremployment equity, and monitors the implementation thereof.

• Maintenance of the Human Rights committee as a viable body.

• Responsible for the effective management of all HC Operations functions.

• Ensures appropriate organisational, management and staff development including TalentManagement.

• Responsible for employee wellness.

• Overall responsible for the establishment and maintenance of good labour relations.

• Responsible to ensure that students participate in the relevant governance structures of theuniversity and ensure that the necessary policies and standards for the management of studentaffairs are in place.

• Co-ordinates sport matters across the three campuses in close liaison with the relevant campus-based managers

• Fulfils functions pertaining to the position as well as other duties that may, from time to time, beentrusted to the incumbent by the Vice-Chancellor.

Contacts

Internal box 99

Executive Director: Mr Victor Mothobi

018 299 4970

Building C1, room 121

13251767@nwu.ac.za

Mr Victor Mothobi

Secretary: Ms Lynette Ferreira

018 299 4971 (EFax) 018-2935343

Building C1, room 120

21422427@nwu.ac.za

Mrs Lynette Ferreira

Reporting Departments • Human Capital Client Services

• Human Capital Operations

• Remuneration and Organisation Design

• Employee Relations and Institutional Student Affairs and Sport

• Human Capital Development

HUMAN CAPITAL: CLIENT SERVICES

Core accountabilities • The Human Capital Client Services department is organized to execute Client Services for the

Institutional Office and Potchefstroom Campus in four main functions:

o Human Capital Operations

o Human Capital Development

o Organisation Development

o Employee Relations

• Provide a human capital advisory service to Senior Management.

• Oversee and manage campus staff establishment planning and changes.

• Oversee and manage campus human capital budget.

• Interpret relevant human capital information for campus management and assist with resultingaction plans.

• Act as interface to communicate campus needs to Executive Director: Human Capital and viceversa.

• Manage client services department.

• Manage and oversee human capital policies and processes.

• Ensure efficient client service delivery by the relevant sections to the campus and the InstitutionalOffice.

Contacts

Internal box 215

Director: Ms Evalancia Jones

018 299 4813

24114286@nwu.ac.za

Ms Evalancia Jones

Secretary: Ms Charmaine Stone

018 299 4804

21612617@nwu.ac.za

Ms Charmaine Stone

Human Capital Practitioners Execute Client Services for the Institutional Office and Potchefstroom Campus in four main functions:

• Human Capital Operations

• Human Capital Development

• Organisation Development

• Employee Relations

Ms Esmé Labuschagne • Faculty of Engineering

• Faculty of Economic and Management Science

• Marketing and Communication

• Dean of Students

018 299 4977

10205020@nwu.ac.za

Ms Esmé Labuschagne

Mrs Rouzenne Slambert • Faculty of Natural Sciences

• Faculty Theology

• UODL

• Students and Debtors

• Finance

018 299 4819

10641998@nwu.ac.za

Mrs Rouzenne Slambert

Ms Thato Tlhabanyane • Institutional Office

• Academic Support Services

• Faculty of Law

018 299 4811

20655371@nwu.ac.za

Ms Thato Tlhabanyane

Mr Earle Riddles • Faculty of Health Sciences

• HPI

• VR Research

• VR Teaching and Learning

• Campus Rector

• Chief Director Finance

• International Office

018 299 4973

24406066@nwu.ac.za

Mr Earle Riddles

Mrs Alta Fourie • Faculty of Arts

• Library

• Campus Registrar

• Protection Services

018 299 4810

11994592@nwu.ac.za

Mrs Alta Fourie

Mr Itumeleng Tshaka • Faculty of Education Sciences

• Residence and Catering Services

018 299 4818

24406945@nwu.ac.za

Mr Itumeleng Tshaka

Human Capital Practitioner Assistants

Mr Lionel Eksteen

018 299 4958

20801408@nwu.ac.za

Mr Lionel Eksteen

Mr Elroy Gelant

018 299 2009

20116993@nwu.ac.za

Mr Elroy Gelant

HUMAN CAPITAL: OPERATIONS

Core accountabilities • Minimize bureaucracy by continuously reviewing and optimising implementation of policies,

processes, procedures and systems that support the core business.

• Recruit and retain a dedicated staff corps of high quality

• Continue to improve cost effectiveness

• Establish a professional client service culture across the institution

Contacts

Internal box 215

Director: Mr Mashudu Mundalamo

018 299 4803

mashudu.mundalamo@nwu.ac.za

Mr Mashudu Mundalamu

Secretary: Ms Charmaine Stone

018 299 4804

charmaine.stone@nwu.ac.za

Ms Charmaine Stone

Head – Human Capital Operations: Ms Mariana Strydom • Management of appointments• Payroll management• Position management• Termination management• Maintenance of staff information• Manage and control Human Capital administration-related correspondence

018 299 4806

13277294@nwu.ac.za

Ms Mariana Strydom

Administrative officer: Ms Chrisilla Pretorius • Quality assures Human Capital related outputs on Oracle

018 299 4987

10226893@nwu.ac.za

Ms Chrisilla Pretorius

Administrative officer: Ms Nadia Botha • Quality assures Human Capital related outputs on Oracle

018 299 4994

20742010@nwu.ac.za

Ms Nadia Botha

Administrative officer: Ms Ria Robberts • Quality assures Human Capital related outputs on Oracle

018 299 4989

10184724@nwu.ac.za

Ms Ria Robberts

Administrative officer: Ms Wilna Esterhuizen • Appointment administration• Payroll administration

018 299 4990

11819758@nwu.ac.za

Ms Wilna Esterhuizen

Administrative officer: Ms Mary Mphore • Appointment administration• Payroll administration

018 299 4995

20307616@nwu.ac.za

Ms Mary Mphore

Administrative officer: Ms Anne-Marie Cilliers • Appointment administration• Payroll administration

018 299 4996

11819731@nwu.ac.za

Ms Anne-Marie Cilliers

Administrative officer: Ms Christie Munro • Appointment administration• Payroll administration

018 299 4992

13265873@nwu.ac.za

Ms Christie Munro

Administrative Officer: Ms Mari Berner • Appointment administration• Payroll administration

018 299 4807

21431795@nwu.ac.za

Ms Mari Berner

Administrative Officer: Ms Karen Coertzen • Appointment administration• Position administration• Termination administration

018 299 4812

21022402@nwu.ac.za

Ms Karen Coertzen

Administrative Assistant: Ms Elzane van der Wath • Appointment administration• Payroll administration

018 299 4814

13030124 nwu.ac.za

Ms Elzane van der Wath

Ms Kelebogilie Oompie • Appointment administration• Payroll administration

018 299 4881

21604193@nwu.ac.za

Ms Kelebogile Oompie

Administrative Officer: Mr Khoro Nematatani • Appointment administration• Position administration• Termination administration

018 299 4808

25924532@nwu.ac.za

Mr Khoro Nematatani

Administrative Officer: Ms Coréne van der Merwe • Appointment administration• Position administration• Termination administration

018 299 4809

13279815@nwu.ac.za

Ms Coréne van der Merwe

Ms Primrose Kubedi • Correspondence administration

018 299 4815

23128224@nwu.ac.za

Ms Primrose Kubedi

Head: HR Recruitment, Selection and Benefits: Ms Eve Scorgie

018 299 4986

C1 building, room

eve.scorgie@nwu.ac.za

Ms Eve Scorgie

Mr Godfrey Ntho • Leave balances

• Administration of Injuries on Duty

• NEHAWU Provident Fund enquiries

018 299 4982

16125940@nwu.ac.za

Mr Godfrey Ntho

Mr Penrose Diphoko • Leave balances

• Administration of injuries on duty

• Nehawu Provident Fund enquiries

018 299 4981

10199144@nwu.ac.za

Mr Penrose Diphoko

Ms Yvonne Koloti • Advertisements for vacancies

• Administration support for HR Practitioners

018 299 4961

13249185@nwu.ac.za

Ms Yvonne Koloti

Ms Meisi Makauza • Advertisements for vacancies (Potchefstroom Campus and Institutional Office)

• Administration support for HR Practitioners

• Administration of furniture removals

018 299 4959

215396996@nwu.ac.za

Ms Meisi Makauza

VACANT

• Benefits Administration: Termination Service

• Advertisement of vacancies

• Administrative support for HC Practioners

018 299 4980

12865834@nwu.ac.za

Vecant

REMUNERATION AND ORGANISATION DESIGN Remuneration and Organisation Design (ROD) renders the following services:

• Facilitating and implementing changes to the Organisation Structure;• Facilitating and implementing changes to the Staff Establishment;• Consultation on Job Design and the compilation of Job Descriptions;• Job Evaluations and implementation of position changes;• Compilation and maintenance of the Staff Budget;• Remuneration management services;• Coordination of Human Capital Information System developments and maintenance; including

functional support during these activities;• In support of the above services, ROD provides Human Capital (HC) information analytics

and reporting services.

Contacts

Internal box 612

Director: Ms Ria Nel

018 299 4601

Strydom House, room G11

10192581@nwu.ac.za

Ms Ria Nel

Senior Business Analyst: Ms Marinda Riekert

018 299 4607

10000461@nwu.ac.za

Ms Marinda Riekert

Remuneration Specialist: Ms Estelle Nel

018 299 4609

10986286@nwu.ac.za

Ms Estelle Nel

Senior HR Specialist: Mr. Peet du Toit

018 299 4470

Strydom House, room G02 10000461@nwu.ac.za

Mr Peet du Toit

Workforce Planning Specialist: Ms Helen Lekalakala

018 299 4603

21199795@nwu.ac.za

Ms Helen Lekalakala

Senior Human Resources Officer: Position Management – Me Reitumetse Machaba

018 299 4156

21160120@nwu.ac.za

Ms Reitumetse Machaba

Projects Administrator: Ms Karen Hurn

018 299 4602

21160120@nwu.ac.za

Ms Karen Hurn

Administrative assistant: Ms Tharina van der Walt

018 299 4606

Ms Tharina van der Walt

Senior Administrative Officer: Mr Mthobisi Baloyi

018 299 4608

Mr Mthobisi Baloyi

EMPLOYEE RELATIONS & INSTITUTIONAL STUDENT AFFAIRS AND SPORT (ISAS)

Employee Relations Core accountabilities The NWU strives to create fair procedures and rules in order to create awareness of fair labour practices and to promote mutual respect, fairness and effective operations. The NWU aims to foster sound employee relations free of any impediments in the workplace by rendering the following services and advice:

• Disciplinary matters

• Suspensions

• Incapacity procedure

• Grievances

• Harassment

• Human Rights Issues

• Retrenchments

• Employee organisations (unions)

Relevant training aims to inform and train staff members to effectively apply these procedures and rules in their working environments and include matters such as discipline, suspension, incapacity, grievances and harassment.

Institutional Student Affairs and Sport (ISAS) Core accountabilities To plan and co-ordinate strategies and interventions for the optimal integration of student affairs and sport activities across the campuses of the NWU, with the view to identify and utilise opportunities that will serve to enhance unity within the multi-campus context. The Director to the Executive Director: Human Capital Development.

• Ensure that the relevant constitutions policies and processes are in place for the effectivenessfunctioning of the Institutional Student Representative Council (ISRC)

• Ensure alignment of all students processes, practices and quality issues across the campuses

• Ensure diversity in student matters of the North West University

• Responsible for the effective participation of students in the relevant governance structures of theUniversity

• Co-ordinate the activities of campus managers for student affairs and development with a view toestablish and share best practices

• Identify trends and needs in the organised Student Communities and design and implementprograms and interventions to address the matter

• Facilitate the appropriate training and development of student leaders

• Arrange and co-ordinate programmes for social, sport and cultural interaction for students acrossthe campuses

• Travel to various campuses with a view of monitoring student activities, and provide assistancewhere required.

Contacts

Internal box 201

Director: Employee Relations: Mr Anton Scheppel • All disciplinary matters• All grievance matters• All incapacity matters• Consultation and negotiation with employee organisations• Advice on dispute resolution (internal)• Labour legislation litigation (CCMA etc)• Appointment of foreign nationals• Training

018 299 4816

Anton.Scheppel@nwu.ac.za

Mr Anton Scheppel

Employee Relations Practitioner: Ms Christelle Foord • All grievance matters• All incapacity matters• Consultation and negotiation with employee organisations• Advice on dispute resolution (internal)• Labour legislation litigation (CCMA etc)• Appointment of foreign nationals• Training

018 299 4817

Christelle.Foord@nwu.ac.za

Ms Christelle Foord

Labour Relations Officer: Ms Michelle Bownes • All disciplinary matters• Advice on dispute resolution (intermal)• Labour legislation litigation (CCMA etc.)• Training

018 299 4934

Michelle.Bownes@nwu.ac.za

Ms Michelle Bownes

Employee Relations Practitioner: Ms Goitsemang (Queen) Ntsoelengoe • All disciplinary matters• Advice on dispute resolution (intermal)• Labour legislation litigation (CCMA etc.)• Training

018 299 4975

Goitsemang.Ntsoelengoe@nwu.ac.za

Ms Queen Ntsoelengoe Administrative Officer: Ms Janine da Gama • Assisting with all disciplinary matters• Assisting with labour legislation litigation (CCMA etc.)• Assisting with training

018 299 4974

Janine.daGama@nwu.ac.za

Ms Janine da Gama

Co-ordinator: Institutional Student Affairs and Sports (ISAS): Mr Pogiso Lethobeng • Liaise with the relevant campus-based managers to ensure that the Institutional Student Sports

Activities are arranged• Co-ordinate Institutional Student activities within the ISRC with the relevant rotating Dean of

Students

018 299 4979

Pogiso.Lethobeg@nwu.ac.za

Mr Pogiso Lethobeng

HUMAN CAPITAL DEVELOPMENT

Human Capital Development provides a wide variety of learning and organisational effectiveness solutions with the highest levels of quality and service. We are dedicated to supporting the university's mission, initiatives and priorities by enhancing the capabilities of our employees, monitoring implementation of the Employment Equity Act and promoting employee health and wellness. Human Capital Development has the following functions:

• Staff Skills Development• Performance Management• Employee Psychometric Assessments• Employee Wellness including Employee Assistance Programme (EAP) and HIV/AIDS• Employment Equity and Diversity• Leadership and Management Development• Talent Management (Succession Planning)

Contacts

https://tdrpl-lnx1.nwu.ac.za/content/humancapital-homepage

Internal box 602

Director: Vacant

018 299 4220

Vacant

Human Capital Senior Officer: Ms Roslyn Lodewyk • Conduct employee psychometric assessments for recruitment

and development • 360 leadership assessments• Talent Management (Succession planning)• Performance management advise and training

018 285 2303

16109007@nwu.ac.za

Ms Roslyn Lodewyk

EMPLOYMENT EQUITY

EE Officer: Mr Zaan Strydom • Drafting, implementation and coordination of the Employment Equity Plan and reports

(Institutional and Campuses).

• Providing guidance and administrative framework for Institutional Employment Equity andhandling of all queries relating to Employment Equity data.

• Disability management

018 299 4489

11784504@nwu.ac.za

Mr Zaan Strydom

EMPLOYEE HEALTH AND WELLNESS Core accountabilities • Monitor and report on integrated wellness strategy for staff and students ‘

• Provide Employee Wellness services across the four Business Units

• Coordinate Employee Assistance Interventions

• Development and Implementation of Wellness Programmes such as Wellness4U

• Coordinate the Addressing Stress and Burnout Project

• Monitor HIV/AIDS workplace programme and implementation

Contacts

Internal box 602

Manager: Employee Wellness: Vacant

018 299 4280

C12 Building, G07

@nwu.ac.za

Vacant

Employee Wellness Officer: Ms Jo-Anne Lindeque

018 299 4307

C12 Building, G03

20148801@nwu.ac.za

Ms Jo-Anne Lindeque

TRAINING AND DEVELOPMENT Core accountabilities:

• Strategically align the training and development of skills in the University• Conduct an analysis to determine training outcomes• Develop training and development plans• Co-ordinate skills development interventions• Implement leadership and management development• Introduction programme for newly appointed staff and managers• Manage internship programmes

Contacts

• Internal box 100

Training & Development Coordinator: Mr Stephen Tsebela

018 299 4054

C12 Building, room G04 20135394@nwu.ac.za

Mr Stephen Tsebela

Training & Development Assistant: Ms Rolandie Roestorf

018 299 4228

C12 Building, Room G04

13253654@nwu.ac.za

Ms Rolandie Roestorf

Training & Development Assistant: Mr Keketso Mofokeng

018 299 4261

C12 Building, Room G04

20976712@nwu.ac.za

Mr Keketso Mofokeng

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