km ruu - simbhaoli sugars limited · office: a-89, first floor, rampuri ghaziabad 201011...
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Ref: SSL: Stpq�£,il�ange September28, 2018
Simbhaoli Sugars Limited CIN-L15122UP2011PLC044210 GSTIN No. 09AAPCS7569A 1ZV (An FSSC 22000: 2011, ISO 9001 : 2008 & 14001 : 2004 Certified Company) Administrative Office :
· ·J!o,nbay•j� Exch"'1g\11il�!!"' ci�1z;t�l::��liw!:···· Fax No. 022i2272312'.f/2Q37/2041
The Nalionaf Stoclc aange of India Lln,/J Exchange Plaza, Bcl,llclt�}-Kurla Complex,/ < ·
Mumbai- 400051 \ ··
. . . ·. ,:.· ... ::: :-.
Fax No. 022-26598237/38
.A-112, Sector-63, Noida-201307 (Delhi NCR) !NOIA•••••>·•-•·· Tel .. : +91-120-480 6666
. ... • Fax : +91-120-2427166 · · · E:-maii : info@simbhaolisugars.com
www.simbhaolisugars.com
Ref: Sciip Code: NS:: SIMI3HALS BSE: 539742 Sub: Voting Results alorig �ith the scruti:riii�.r .report of the 7th Annual General
Meeting held on Sept�mber27, 2018 . . ,,::::·, . .,,,
Dear Sir, :->::::::::::.:. :,, : '::., ::.:, . .
.
We are enclosing herewith the voting results [ldng with the ;�rtitinizerreport of the 7th Annual General Meeting of the members of "Simbhaolisu_gars Limited" held }t lQ:00 AM on Thursday, September 27, 2018, at the registered office of thedqµipany at Officeri':Club, S11gar Mill Complex, Simbhaoli-245207, District Hapur, Uttar Pradesh; ·- ·
. . . . . . . . . . ' .
You are requested to kindly take the above info:rm.�Jon in your records./
·.·••·····•·•····\ <.y···
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·
For Sbubhaoli �u.��i, [qmited ·.
KM�ruu (Compcllly• Secretary)
... .
*Mis Simbhaoli SpirlJs Um!ted. known as Mis Simbhaoli Sugars U111ited in pursuance to Scheme of AmalgdllUliion, as sa11ctio11edby the Hon 'ble High Court of Judicature al Allahabad · · ·
Specialty Sugars Potable Alcohol Ethanol Power
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. ··"·
Sub: Results C>.f�otingat the AGM ,.•.::::
. .:·<::: .·.
·.·.
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Simbhaoli Sugars LimitedCIN-L 15122UP2011PLC044210 GSTIN No. 09AAPCS7569A1ZV (An FSSC 22000: 2011, ISO 9001 : 2008 & 14001 : 2004 Certified Company) Administrative Office : A-112, Sector-63, Noida-201307 (Delhi NCR) INDIATel. : +91-120-480 6666Fax<: +91-120-2427166
· Eimail : info@simbhaolisugars.comwww.sirnbhaolisugars.com
Re: 7thAnfrµa}Qeneral Meeting ofthlfilembers of "Simbhaoli Sugars Limited" I, Gurmit Singh Manni 6H�irman of 'Simbh�®1rs11gars Limited' declare the results of the voting, in the poll conducted aHhe itietting based oili report submitted by Mr. Sandeep Joshi, Practicing Company Secretary, in respecr9f votes cast at tll.e meeting of the 7th Annual General Meeting of the members of the Company he}d at 10.00 a.m. on Thursday, September 27, 2018 at the registered office of the Company at Office;iClttl} Sugar Mill Cmnplex, Simbhaoli-245207, Distt. Hapur, Uttar Pradesh as under:
Record date Total number of members on the record dati:1 /
No. of shareholders present in the meeting eithe1\ip. person or thr6t:t,�h proxy.a) Promoters and Promoter groupb) Public
No. of shareholders attended the.roeetirigt*f�{i�h video conferenciryiji >a) Promoters and P1'01l10tef: gr9iip /. / ·• •
b) pµblk
No. of resolutions passed at the meeting . The details of the votes cast are enclosed iJ �li]�jf ,;/ ·. For Si:bhaoliSugatsi.i�it�� > >
c,.:� � '· "-'� �fvV� � \ 1...9----, • Gurmit Singh Mann
tember 20, 2018 15667
6
Chairman 't 'Ml, S/mNI..U Splrlb U,,lt,d u ... ,:
thM/i/:,t/'.-:J}.f't:::./::::i,�:i:l"'' of Anu,lg,unadml, .. ,..,,,. .. d
Specialty Sugars Potable Alcohol Ethanol Power
Annexure 'A'
Agenda-wise
The brief details of the result of the voting through Remote e-voting and voting through ballot papers at the Annual General Meeting venueare as under:
Resolution (1)
Resolution required: {Ordinary/ Special) Ordinary
Whether promoter/promoter group are interested in the No
agenda/resolution?
Description of resolution considered Adoption of the Financial Statements of the Company for the year 2017-18 and the
Reports of the Board of Directors and Auditors thereon
Category Mode of voting No.of No. of % of Votes No.of No.of % of votes in % of Votes
shares votes polled on votes-in votes- favour on votes against on votes
held polled outstanding favour against polled polled
shares
(1) (2) {3)=[(2)/(1))*100 (4) (5) {6)=[{4)/{2)]*100 (7)=[(5)/{2)]*100
Promoter E-Voting 20015790 0 0.0000 0 0 0 0
and Poll 18865295 94.2521 18865295 0 100.0000 0.0000
Promoter Postal Ballot (if applicable)
Group Total 20015790 18865295 94.2521 18865295 0 100.0000 0.0000
Public- E-Voting 0 0 0 0 0 0.0000 0.0000
Institutions Poll 0 0 0 0 0.0000 0.0000
Postal Ballot (if applicable) 0 0 0 0 0.0000 0.0000
Total 0 0 0.0000 0 0 0.0000 0.0000
Public- E-Voting 19263230 2874 0.0149 2640 234 91.8580 8.1420
Non Poll 4179008 21.6942 4179008 0 100.0000 0.0000
Institutions Postal Ballot {if applicable)
Total 19263230 4181882 21.7091 4181648 234 99.9944 0.0056
Total 39279020 23047177 58.6755 23046943 234 99.9990 0.0010
Whether resolution is Pass or Not. Yes
..,� ""•
. \"';
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I
I I.
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Resolution (2)
Resolution required: (Ordinary/ Special) Ordinary
Whether promoter/promoter group are interested in the Yes agenda/resolution?
Description of resolution considered Appointment of a director in place of Mr. Gurmit Singh Mann who retires by rotation and being eligible has offered himself for re-appointment
Category Mode of voting No. of No. of % of Votes No.of No.of % of votes in % of Votes shares votes polled on votes-in votes- favour on votes against on votes
held polled outstanding favour against polled polled
shares
(1) (2) {3)=[{2)/{1)]*100 (4) (5) {6)=[(4)/{2)]*100 {7)=[(5)/{2)]*100
Promoter E-Voting 20015790 0 0.0000 0 0 0 0
• andPoll 4490355 22.4341 4490355 0 100.0000 0.0000
Promoter
Group Postal Ballot (if applicable)
Total 20015790 4490355 22.4341 4490355 0 100.0000 0.0000
Public- E-Voting 0 0 0 0 0 0.0000 0.0000
Institutions Poll 0 0 0 0 0.0000 0.0000
Postal Ballot (if applicable) 0 0 0 0 0.0000 0.0000
�Total 0 0 0.0000 0 0 0.0000 0.0000
Public- E-Voting 19263230 2874 0.0149 2363 511 82.2199 17.7801
Non Poll 4179008 21.6942 4179008 0 100.0000 0.0000
Institutions Postal Ballot (if applicable)
Total 19263230 4181882 21.7091 4181371 511 99.9878 0.0122
Total 39279020 8672237 22.0785 8671726 511 99.9941 0.0059 -
,...-;-\ r..
��Whether resolution is Pass or Not. Yes 6,- .\ 1 1
I���. \\}.?• d>�. �
'1/s i< _;I �
)
Resolution {3} Resolution required: (Ordinary/ Special)
Whether promoter/promoter group are interested in the agenda/resolution?
Description of resolution considered
Category Mode of voting
Promoter I E-Voting
Poll and Promoter Group Postal Ballot (if applicable)
PublicInstitutions
Total
E-Voting
Poll
Postal Ballot (if applicable)
Total
Public- I E-Voting INon PollInstitutions f-------------1
Postal Ballot (if applicable)
Total
Total
No. of shares held
(1)
20015790
No. of votes polled
(2)
0
18865295
20015790 I 18865295
0 0
0
0
0 0
19263230 I 2874
4179008
0
19263230 I 4181882
39279020 I 23047177
Ordinary
No
Approval of the remuneration to be paid to Mr. Satnam Singh Saggu as the cost auditor
% of Votes polled on
outstanding shares
{3}=[(2}/{1}]*100
0.0000
94.2521
94.2521
0
0
0
0.0000
0.0149
21.6942
0.0000
21.7091
58.6755
No. of votes- in
favour
(4)
0
18865295
18865295
0
0
0
0
2240
4179008
0
4181248
23046543
No. of votesagainst
(S)
0
0
0
0
0
0
0
634
0
0
634
634
Whether resolution is Pass or Not.
% of votes in % of Votes favour on votes
I against on votes
polled polled
{6}=[(4)/{2)]*100 \ (1)=[(s)/(2)]*100
0 0
100.0000 0.0000
100.0000 0.0000
0.0000 0.0000
0.0000 0.0000
0.0000 0.0000
0.0000 0.0000
77.9402 22.0598
100.0000 0.0000
0 0
99.9848 0.0152
99.9972 0.0028
Yes
8illllHAou ��IM/TEO
�ALSj\MTAN .fl'>,,._ __
�·
OS Sandeep Joshi
(Practicing Company Secretary)
Office: A-89, First Floor, Rampuri
Ghaziabad 201011
Mob: 9871404176
Email: acssandeepjoshi@gmail.com
REPORT OF SCRUTINIZER
To,
The Chairman 7th Annual General Meeting of Equity Shareholders of
M/s SIMBHAOLI SUGARS LIMITED
(PREVIOUSLY KNOWN AS SIMBHAOLI SPIRITS LIMITED)
SIMBHAOLI, HAPUR,
Uttar Pradesh-245207
Dear Sir,
At the outset, l would like to thank you for appointing me as scrutinizer for the remote e-voting
and voling by your members, at the 7u, Annual General Meeting of your Company held on
Thursday, September 27, 2018 at 10:00 A.M. at Simbhaoli, Hapur, Uttar Pradesh-245207. I am
, pleased to submit the Scrutinizer's Report which is comprehensive and self-explanatory.
Thanking you,
Yours faithfully,
�,h; Practicing Company Secretary
ACS - 34701, Cl'. No. -21l884
Date: 28th September, 2018
Place: Noida
I' .
OS Sandeep Joshi
Office: A-89, First Floor, Rampuri Ghaziabad 201011
(Practicing Company Secretary) Mob: 9871404176 Email: acss�ndeepjoshi@gmail.com
SCRUTINIZER'S REPORT
Name of the Company SIMBHAOLI SUGARS LIMITED
Meeting 7th Annual General Meeting
Date and Time Date and Time Thursday, September 27, 2018 at 10:00 A.M.
Venue Simbhaoli, Hapur, Uttar Pradesh-245207
1. Appointment as Scrutinizer
I was appointed as Scrutinizer for the remote e-voting as well as the voting to be conducted
through physical ballots at 7th Annual General Meeting of SJMBHAOLI SUGARS LIMITED
(hereinafter referred as "the Company") held on Thursday, September 27, 2018 at 10:00 A.M. at
SIMBHAOLI, HAPUR, Uttar Pradesh-245207.
:2.. Dispatch of Notice Convening the Meeting
The Company had informed that, on the basis of Register of Members and the list of Beneficiary
Owners (cut of date August 24, 2018) made available to the depositories viz., National Securities
Depositories Limited and Central Depositories Services (India) Limited for the purpose of voting,
the Company completed dispatch of notice & 7th annual Report in the following manner:
By email To 8770 members who have registered their e-
mail ids with Depository/ the RTA on
September 3, 2018
By permitted mode To 6997 members In physical form on
September 3, 2018
3. Cut Off Date
The Voting rights were reckoned as on the September 20, 2018, being the Cut-off date for the
purpose of deciding the entitlements of members for remote e voting and voting at the meeting.
4. Remote E-Voting
The Company had appointed National Securities Depositories Limited (NSDL) as the agency for
providing e voting platform.
.._:_.,.;,,,_:
Remote E voting
Remote e voting was open from September 23, 2018 at 10:00 a.m. to September 26, 2018 at 05.00
p.m. and Members were required to cast their votes electronically conveying their assent or
dissent in respect of all the Resolutions, on evoting platform provided by NSDL.
5. Voting at AGM
As prescribed under Rule 20(4)(xiii) of the Companies (Management and Administration) Rule,
2015, for the purpose of ensuring that members who have cast their votes through remote e
voting do not vote again at the general meeting, after the closure of period of e- voting, the
Scrutinizer was provided access to particulars of members such as - their names, folio, number of
shares held, but not the manner in which they have voted.
Accordingly NSDL, the e-voting agency provided the name, DP ID/folio numbers and
shareholding of the members who had cast their votes through remote e voting.
The Company has authorized M/s Mas Services Limited, Registrar and Share Transfer Agent
(RT A) of the Company to provide necessary support for remote e-voting as well as physical ballot
at the meeting and RTA provided the same.
6. Counting Process
On completion of voting at the meeting, the Company provided with the list of members who
had cast their votes, with their holding details and details of vote on each of the resolution. The
votes were reconciled with the records maintained by the Company and RT A with respect to the
authorized representatives/ proxies lodged with the Company.
The details of counting with the unblocking of remote e-voting is enclosed.
7. Result
I observed that 42 Members (Maximum) had cast their votes through poll facility provided
through physical ballots at meeting. Please refer Annexure 2 for details regarding voting on
particular resolution.
15 Members (Maximum) had casted their votes through remote e-voting. Please refer Annexure
1 for details regarding voting on particular resolution.
The result of remote e-voting and poll as well as consolidated result with respect to each item on
the Agenda as set out in the notice of the 7th AGM dated August 14, 2018 and is enclosed as
Annexure - 1, 2 and 3 respectively.
--------�----- -- ,. ""'
Based on the aforesaid result, all the Ordinary resolutions as contained in item no. 1, 2 & 3 of thenotice dated August J 4, 2018, have been passed with the requisite majority.
Soft copy of the List of Members, for both voting at ACM as well as remote e-voting containingthe details of members who voted "FOR", who voted "AGAINST" & whose votes were declared"INVALID", for each resolution will be emailed to the Company, after the announcement of theresult by the Company.
The poll papers and all other relevant records shall also be duly handed over to the Company forkeeping in safe records, after the announcement of the result by the Company.
��J Practicing Company SecretaryACS - 34701, C.P. No. -20884Date: 28th September, 2018Place: Noida
Counting Process
I Sandeep Joshi, Scrutinizer unblocked the remote e voting results on the NSDL E-voting platformand downloaded the e voting details in front of Mr. Puneet Sharma and Mr. Ravi Shanker Kapoor,the shareholders present at the meeting, whose identities were verified from their PANCard/ Aadhar Card and they are not in employment of the Company.
They have signed below in confirmation of the votes being unblocked in their presence
g vi \,(Vt e. t
(Pw �) (Ravi Shanker Kapoor)
Annexure-1
Results of remote E-Voting conducted al the 7th Annual General Meeting of SIMBHAOLI
SUGARS LIMITED
The result of remote e-voting is as under:
Resolution No. 1- Adoption of the financial Statements of the Company for the year 2017-18 and the Reports of the Board of Diredors and Auditors thereon. (Ordinary Resolution)
Voted in favour of the resolution: NumbE-�r ofm.e1nbers who voted in Number of votes casted in % of lott1l numh<1r of vali.d
fc1v011r through rem.ote -efoctronir favour of the resolution votes rast(1J nn tlw r('solution
voting system 13 2640 91.86
Voted against the resolution: Number of members who voted Number of votes casted % of total numlwr of vdlid votes
against through remote -(�lectronic against the resolution casted on th(' resolution
voting system 2 234 8.14
Invalid votes: Total nunlber of :men1bers whose v<)ll!S wpn� Total number of votes casted by nwm b,,rs whose
declared invalid votes were dedared invalid
0 0
Resolution No. 2Appointmenl of Mr. Gurmit Singh Mann as a Director, whose period of office shall be liable to retire by rotation (Ordinary Resolution)
Voted in favour of the resolution: Number of members who voted in Number of votes casted in % of total numbPr of valid
favour through remote -electronic fdvour of the resolution votes casted on llw n•solution
voting system
12 2363 82.22
Voted against the resolution: Number of me1nbers who voted Number of votes casted % of total numb,,r <lf valid voles
.against through .re1note -electronil: against the resolution casted on tlw rPsolutinn
voling syste1n 3 511 17.'78
. . .
Invalid voles: Totc1.I num her of mc-:�m hers 'Whose votPs wPre
declared invahd
Total number of votes casted hy nwmlwrs whose:.)
votes \-Vt�re dedared jnvt1Hd
0 0
J,,..,,,,.,_
Resolution No. 3 ,\ pprova.l of the remuneration lo lw p,;id to Mr. Satnam Singh Saggu as !he
cost auditor (Ordinary Resolution)
Voted in favour of the resolution:
N·umher of nwmh1!rS who voted in Number of voll�s { ·<.1slPd in % of total number of valiJ favour through nimoil) -electronic favour of tlw rPsolutinn votes casted on Llw n'solution
voling system 12 2240 77.94
Voted against the resolution:
Nmnber of nwmlwrs who vntPd Number of votes l·dsted % of total nu1nbrr of valiJ volus against through remote -electronic against tlw n1solution casted on Lhe resolution
voting syslem 3 634 22.06
Invalid votes:
Total nun1ber of mt:.�mbers whose votes were Tola] number of votes casted by .members whos(1
declarpJ invaliJ 0
votes were declared invalid 0
�
0 --
* . o. 20884 ; '6 . �
,.,,, ef -,oi'Jny se<f
------- _____ _:�__:..'�- "- --- -- '•lf!'l!t
Annexure-2
Results of Voting through physical ballot conducted at the 7th Annual General Meeting of
SIMBHAOLI SUGARS LIMITED
The result of the poll conducted through ballot at meeting is as under:
Resolution No. 1-Adoption of the Financial Statements of the Company for the year 2017-18
and !he Reports of the Board of Directors and Auditors thereon. (Ordinary Resolution)
Voted in favour of the resolution:
Number of.members present and voling Numb,,,. of votes casted % of total numbPr of valid voles
in favour (in person or by proxy) them cdsLPJ on Lhe n�solution
42 23044303 100
Voted against the resolution:
Number of members present and Number of votes casted % of total number of valid votes
voling against (in person or by proxy) them c<1sLPJ on the� resolution
0 0 0
Invalid votes:
Tola] number of members (in person or by proxy) Total number of votes casted hy 1uen1bcrs whose
whose votes were declared invalid votes were declared inval.iJ
0 0
Resolution No. 2 Resolution No. 2 Appointment of Mr. Gurmit Singh Mann as a Director,
whose period of office shall be liable to retire by rotation (Ordinary Resolution)
Voted in favour of the resolution:
Nun1her of members present and voting Number of votes ca�ted % of total number of vaLid vot,,s
in favour (in person or by proxy) the111 casted on the resolution
39 8669363 100
Voted against the resolution:
Number of members present and Number of votes casted % of total num.ber of valid. votes
voling against (in person or by proxy) them casted on the resolution
0 0 0
Invalid votes:
Total number of members (in person or by proxy) Total number of voles casled by mc.>mbers whose
whose votes were declan�d invalid votes were declared invalid
0 0
----� ------�
Resolution No. 3 .\pproval of the remuneration !o !w paid to Mr. Satnam Singh Saggu ,is Hw
cost ,mditor (Ordinary Resolution)
Voted in favour of the resolution:
Numb��r of nwmlwrs present and voting Numh( 1r or Vlll('_'-, (dSted % of total nun1bf!f or VdliJ \.\llPS in favour (in p,'rson or by proxy) Llw1n casted on the resolution
42 23044303 100
Voted against the resolution:
Nu.rnbPr of nwmh('rs present and Numlwr of voll'S t"asll•J o/o of total number of valid ,·nll's
voting against (in person or by proxy) LhPm casted 011 the resolution 0 () 0
Invalid votes:
Total numbn of members (in person or by proxy) TPlJl number of votes casted by 01.embers 1,,vho<.,t'
whose votes 1,,ven' Jpdared invalid
0 votes ,ven� Jedared invalid
C-l"EP�
/�� ; 0.20884;
;:,, cf ',0€/ny seS�
0
Annexure-3
Consolidated Results of remote E-Voting & Voting conducted through physical ballot at the
7th Annual General Meeting of SIMBHAOLI SUGARS LIMITED
Resolution No. 1 - Adoption of the Financial Statements of the Company for the year 2017-18
and the Reports of the Board of Directors and Auditors thereon. (Ordinary Resolution)
Particulars Number of Votes Contained in Percentage
Remote E votes Poll through Total
Physical Ballots at AGM
Assent 2640 23044303 23046943 99.999
Dissent 234 o 234 0.001
Invalid o o o 0.000
Total 2874 23044303 23047177 100
Outcome Passed as an Ordinary Resolution
Resolution No. 2 Resolution No. 2 Appointment of Mr. G urmit Singh Mann as a Director,
whose period of office shall be liable to retire by rotation (Ordinary Resolution)
Particulars Number of Votes Contained in · Percentage
Remote E votes Poll through Total
Physical Ballots at AGM
Assent 2363 8669363 8671726 99.994
Dissent 511 o 511 0.006
Invalid o o o 0.000
Total 2874 8669363 8672237 100
Outcome Passed as an Ordinary Resolution
Resolution No. 3 Approval of the remuneration to be paid to Mr. Satnam Singh Saggu as the
cost auditor (Ordinary Resolution)
Particulars Number of Votes Contained in
Remote E votes Poll through
Physical Ballots at AGM
Assent 2240 23044303
Dissent 634 o
Invalid o o
Total 2874 23044303
Outcome Passed as an Ordinary Resolution
f::�hi pJ ,Practicing Company Secretary
ACS - 34701, C.P. No. -20884
Date: 28th September, 2018
Place: Noida
o'i:-EP✓,
Percentage
Total
23046543 99.997
634 0.003
o 0.000
23047177 100
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