meljun cortes materials management rules
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Materials Management (MM)
- Rules -
Unit 11
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
2
Business Process Integration
Rules
MM
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
3
Rules
• Defines the parameters for Master Data and Transactions
• Determines functionality for Master Data and Transactions
• Relatively fixed• Changes as policy changes
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
4
R/3
FIFinancialAccounting
COControlling
PSProjectSystemWF
WorkflowISIndustrySolutions
MMMaterials Mgmt.
HRHumanResources
SDSales and Distribution
PPProductionPlanning
QMQualityMgmt.PM
Plant Maintenance
SMServiceMgmt.
Client / ServerIntegrated BusinessSolution
ECEnterpriseControlling
AMFixed AssetsMgmt.
Materials Management (MM)
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
5
Unit 11 – Overview
• Reservations• Tolerances– Purchasing– Goods Receipt– Invoice Receipt
• Automatic Account Assignment• Invoice Verification
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
6
Reservations
• A request to have a material ready for issue at a future date for a production order, sales order, etc.
• The purpose of a reservation is to ensure that a material is available when required and not assigned to another use
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
7
Purchasing Tolerances
• A tolerance limit is set for allowed variance before a warning/error message is displayed– Price variance • Compares the price in the purchase order with the
valuation price stored in the material master
– Maximum cash discount • This tolerance limit is set to assure that cash discounts
do not exceed allowable discounts
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
8
Goods Receipts Tolerances
• Purchase order price quantity – there are two tolerance levels maintained per item– The maximum percentage variance before a goods
receipt postings is not allowed– A percent variance that generates a warning
message but allows posting • Moving average price variance – the maximum
allowable moving average price change allowed
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
9
Invoice Receipts Tolerances
• Many tolerance limits that can be configured for invoice receipts: price, quantity, and blanket purchase orders These tolerances include:– Amount for item with or without order reference– Form small differences automatically– Percentage Over/Under Quantity Variance– Exceed amount: quantity variance– Blanket purchase order – value and time limit– Price variance
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
10
Automatic Account Assignment
• Automatic account assignment is created to avoid manual postings of financial transactions which follow goods movements to reflect the values of transferred materials
• Automatic account assignment is used across all modules to keep track of the values of materials that are being consumed (e.g., production), or transferred into other valuation areas of the company
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
11
Automatic Account Assignment(continued)
• Automatic account assignment is a set of rules and master data which enable the financial tracking of logistics movement
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
12
Automatic Account AssignmentComponents
• Components of Automatic Account Assignment– Chart of Accounts– Valuation Grouping Code– Transaction Key– Modifier for Transaction Key– Valuation Class
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
13
Automatic Account AssignmentValuation Grouping Code
• Valuation grouping code - groups valuation areas together – Example: valuation area is plant, five plants exist in
the company, all five plants use the same accounts.
– Multiple valuation groups are possible
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
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Automatic Account AssignmentValuation Grouping Code
Plant – P004Plant – P001
Grouping CodeG001
Plant – P003
Plant – P002
Grouping CodeG002
Plant – P005
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
15
Automatic Account AssignmentTransaction Keys
• Transaction Keys – The transaction keys are used to determine
accounts or posting keys for line items which are created automatically by the system.
– The transaction keys are defined in the system.
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
16
Automatic Account AssignmentTransaction Keys
• Transaction Keys– Inventory Postings• BSX
– Offsetting Entry for Inventory Postings• GBB
– Materials Management Small Differences• DIF
– Cost (price) differences (PPV)• PRD
– Goods receipt / inv. receipt clearing acct• WRX
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
17
Automatic Account AssignmentModifier
• Modifier – modifies the transaction key for various movement types– Blank – Goods receipt from purchase order with
account assignment– VBR – Goods issue to consumption – VAX – Goods issue to sales – post to cost of
goods sold– AUF – Goods receipt from a production order –
post to production settlement– Etc. – Many others
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
18
Material Types & Valuation Classes
• Account category reference:– Builds the link between material types and the
valuation class(es)
0009 – Reference for Finished Products
0005 – Reference for Trading Goods
0002 – Reference for Operating Supplies
0001 – Reference for Raw Materials
Account Category Reference
FERT
HAWA
HIBE
ROH
Material Type
7920
3100
3030/3031
3000/3001/3002/3003
Valuation Class
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
19
Material Types & Valuation Classes
Material TypeROH (Raw Material)
Acct Cat. Ref0001 – Raw Materials
Valuation Class3000(Steel)
Valuation Class3001(Paper)
Valuation Class3003(Plastics)
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
20
Account790000
Automatic Account Assignment
Plant P001
Valuation Class3100 (Trading Good)
Grouping CodeG000
Goods MovementGBB (Goods Issue)
Account ModifierVBR (Iss. To Cons.)
Plant P002
Valuation Class3100 (Trading Good)
Grouping CodeG000
Goods MovementGBB (Goods Issue)
Account ModifierVBR (Iss. To Cons.)
Plant P003
Valuation Class3100 (Trading Good)
Grouping CodeG001
Goods MovementGBB (Goods Issue)
Account ModifierVBR (Iss. To Cons.)
Account790001
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
21
Automatic Account Assignment
PlantMaterial TypePoints To:
G/L AccountAccount Modifier
Transaction Event Key
Valuation Grouping CodeValuation ClassRepresented By:
Chart of Accounts
Additional Information
Goods MovementValuation AreaMaterial
Where Value is recorded:Why 2:Why 1: Where Valued: What:
Plant – P001HAWAPoints To:
790000VBRGBBG0003100Represented By:
Chart of Accounts -C000
Issued to ConsumptionGood IssuePlant – P001BPEN000
Where Value is recorded:Why 2:Why 1: Where Valued: What:
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
22
Goods Receipt
• Materials can be received as stock items or non-stock items
• Receipt is possible from external or internal sources
• Individually / collectively• Tolerance limits can be set for goods receipt• Special movement type for initial inventory
load
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Rushmore Group, LLC 2008. All rights reserved.
23
Goods Receipt – (continued)
• Stock items can be received into restricted or unrestricted stock
• Non-stock items are received into orders, projects, cost centers
• Materials that are usually received into inventory can also be received into orders, projects, cost centers
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
24
Invoice Verification
• Set parameters for invoice verification– Quantity, price, receiving date, P/O quantity– Updates material master if moving average price– Automatic account assignment for price
differences - if allowed• Verify actual versus target
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
25
3-Way MatchPurchase order- Target quantity -- Target price -
Goods receipt - Actual quantity -
Invoice receipt- Actual price -
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
26
Accounts Payable Settlement
PurchaseOrder
GoodsReceipt
InvoiceReceipt
Debit Credit
PaymentProgram
Verification
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
27
Unit 11, Group 1 – Exercises
89. Set Default Values for Inventory Management Reservations
90. Maintain Purchasing Tolerance Limits91. Maintain Goods Receipt Tolerances92. Maintain Invoice Receipt Tolerances93. Set (Review) Valuation Control94. Assign Valuation Area Grouping95. Define (Review) Valuation Classes
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
28
Unit 11, Group 2 – Exercises
96. Configure Automatic Postings for Goods Movement 97. Configure Automatic Postings for Taxes98. Set Parameters for Invoice Verification99. Create Default Values for Invoice Verification
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