michigan department of education cash management system craig thurman office of financial management...

Michigan Department of Education

Cash Management System

Craig ThurmanOffice of Financial Management

July 30, 2008

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Cash Management System

CMS replaces the Grants Cash Management and Reporting System (GCMRS)

•New technology•Increased functionality•Improved usability•Integration with MEGS•Improved security•Fiscal monitoring tools•New accounting procedures

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Functions for Recipients

•Request funds

•Certify fund requests

•Report and certify final expenditures

•View data

•Control access

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Functions for MDE

•Monitor and control cash disbursements

•Authorize disbursements to recipients via MAIN

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CMS: Accessing the Website

https://mdoe.state.mi.us/cms

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Security Level Access and Options

Number 1-Recipient Certify

• Request funds for a project

• Certify funds requests

• Report final expenditures

• View data

• Control access

• Maintain business contacts

• Certify final expenditures

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Number 2-Recipient Enter

• Request funds

• Report final expenditures

• View data

• Maintain business contacts

Security Level Access and Options

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Number 3-Recipient View

• View data

• Maintain business contacts

Security Level Access and Options

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Requesting Funds for a Project

• Active projects are listed

• Click column headers to sort the list

• Select the project

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• Enter Interim Cumulative Expenditures

• Enter Advance Amount, click “30 Day Advance”, if applicable

• Save. CMS calculates Current Total Cash Request.

• Navigate: List, Previous, Next

Requesting Funds for a Project

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Viewing Data

• View your CMS data

• Payment Ledger

• Disbursements

•Export to spreadsheet

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Payment Ledger

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Disbursements

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Controlling Access

• Control users with Recipient Enter and Recipient View access

• E-mail Contact? Will also receive copies of automated CMS e-mails

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Maintaining Business Contact

• Business Contact will receive CMS automated e-mail notices

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• Final Expenditure Report due

• Final Expenditure Report delinquent

• Overpayment

• Reopened Final Expenditure Report

• Disbursements

CMS System Generated Notices

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FINAL EXPENDITURE REPORTS

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Contact Information

CMS: Debby Roberts at (517) 335-0534

CMS Security: Janet Brown at (517) 335-0550

Email MDE-cms@michigan.gov

Website https://www.mdoe.state.mi.us/cms/