mostly!. inboxsent journal deleted calendar draftstasks 40 megabytes

Outlook works!Mostly!

What is in my mailbox?

InboxSentJournalDeleted

CalendarDraftsTasks

40 Megabytes

Computer Stuff

Roughly 1 byte = one character

(a,B,f,@,2,*)

One Megabyte (Mb) = 1,000,000

characters

One Gigabyte (Gb) = 1,000 Million

characters

One Terabyte (Tb) = 1 Million million

characters

Hard disc space on modern laptop 300

Gb+

Big hard disc space 1-3 Tb

Why such a small mailbox?

Mailbox

Mailbox

Mailbox

Mailbox

Mailbox

Mailbox

Mailbox

Mailbox

Ultimo Server

Personal

Folders

Your PC 4 Gbytes no

problemAll SI staff 300 Gbyte

without backup

Big space would need

about 30 Terabytes without

backup and growing

Move to Personal Folders!

Sent items Deletes Inbox items for reference Arrange folders to suit your way of

working Date order (when it came in) Project order (all relevant to a job) Action type (enrolments, budget, recruit..) Information type (audits, computers,...)

Automate it!

Rules automate actions

Most rules are ‘local’

Can be complex

Can forward if on leave

Select to one

subject/sender

Show an on screen alert

Now it’s tidy but where is it? Use Outlook field groupings

Use the Outlook search function

When can we meet?

Keep the calendar open all the time Set up your appointment Invite everyone by looking at their

availability Drag in the relevant emails to the

meeting

What else?

Unread messages view

Out of office assistant with rules

Throw things to One Note

Use tasks to track activities

Use colours to highlight

Use reminders and flags

Outlook can work for you!