my simple acrostic for project management

My Acrostic for Project Management My Way of Reminding Myself…

Edward Uy, PMPContact: edward_uy@yahoo.com

February 13, 2009

Edward Uy PMP

Project Management

Definition

Application of knowledge, skills, tools and techniques to project activities to meet the project requirements and achieve business benefits.

Also: Use product-based approach to planning Utilizes a Work Breakdown Structure Creates products and services to meet business benefits Early stakeholder involvement Risk and quality management are integrated in the project lifecycle Organizational structure defined

Edward Uy PMP

Project Manager’s Tasks

Influences the organization Leads the project Monitors and reports progress Anticipates and solves problems Negotiates Communicates Holds meetings Ensures stakeholder management is performed

Edward Uy PMP

Triple Constraint Cost Scope Time

Cost Scope

Customer Satisfaction

Time

Quality

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Risk Events that can cause your project from meeting

expectations May be preceded by early warnings of an impending risk

event Elaborated in a risk management plan Monitored on a risk log

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Assumptions Factors that you thought were true If incorrect, then become risk and eventually an issue if not

handled properly

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Issues Risks that have occurred Monitored using an issues log

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Dependencies Factors or events which other project activities are relying

upon to keep within the plan Requires regular and proactive review by the project

manager

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Quality Conformance to requirements and fitness for use Needs to be clear on what quality standards are to be met

and how Integrated in the project activities, not inspected upon once

the project’s product is created

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Budget How much is the project expected to cost? Needs to be estimated properly and baselined Monitored using actual cost versus budgeted cost

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Milestones Important completion dates within the project Deliverable-driven Usually tied to payment milestones in a contract Needs to have a clear and agreed criteria to determine if a

milestone is indeed complete

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Communication Information requirements of stakeholders and medium of

communication (regularity of reports, its recipients, contents and method of distribution)

Change Control Identify an integrated change control process including a

change control review board Project Manager needs to identify deviations from agreed

scope

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Scope All the work required to deliver the agreed project product or

service Additional work not within scope = ‘gold-plating’ Project Manager needs to identify deviations from agreed

scope Additional work should be put under change control

Edward Uy PMP

My Acrostic

R A I D Q B M C S T

Timeline Not the only aspect that a project manager needs to focus

on Beware of scope creeps Some techniques to shorten the duration are Fast Tracking

or Crashing

Edward Uy PMP

Final Word

Project Management – learned by training and experience Proactive, proactive, proactive! Looking for “problems” before they happen Consider obtaining PMP certification

www.pmi.org

Edward Uy PMP

Contact Details

Please send me your feedback… Email: edward_uy@yahoo.com